TERO Deputy Assistant

The TERO Deputy Assistant will work directly with the TERO Director and will assist in a variety of functions including but not limited to; clerical duties, attending meetings, taking minutes, filing, answering phones, taking messages, making copies, faxing, sending correspondence, data entry, determining eligibility for federal programs, monitoring contractors, monitoring application screenings, monitoring interviews and delivering mail.  

The Deputy Assistant will be trained to perform the duties of the TERO Director when designated or when the TERO Director is out of the area.  The TERO Deputy Assistant will be trained to assist the TERO Director to ensure that all Tribal departments, programs, sub-entities, and their contractors comply with all applicable Tribal, Federal, and State employment laws, including the Tribal Employment Rights Ordinance (TERO), the Indian Preference Act and the Workforce Protection Act (WPA).  Shall be familiar with administering the BIA-funded Adult Vocational Training (AVT) Program and Equal Employment Opportunity Commission (EEOC) requirements.

1. Is trained to oversee TERO Department activities in the absence of the TERO Director or in succession of the TERO Director.

2. Greets and directs visitors in a friendly and helpful manner and receive and route telephone calls, take accurate messages and answer questions with an even temperament and good judgment.

3. Logs incoming and outgoing correspondence into proper files and/or database. Maintains and /or updates paper files and records on computer database as required, such as the Karuk Tribe Skills Bank.

4. Assists with preparation of documents for Newsletter articles, Council reports, TERO Commission meetings, grievance investigations, TERO hearings, contracts, meeting agendas, minutes and other documents.

5. Assists with the coordination and planning of quarterly trainings for Karuk Tribe staff and Membership in all three service communities (Yreka, Happy Camp, and Orleans). Traveling as needed to designated sites for scheduled training set-up, take-down, and participation.

6. Provides clerical support in the coordination of collaborative projects with other tribal programs and departments including meeting logistics, note taking, copying, faxing, shredding, and filing.

7. Will become knowledgeable and familiar with the WPA/TERO Ordinance, Hiring Policy and other program policies and assists in monitoring activities such as application screenings, interviews, TERO wage monitoring, construction pre-bid meetings, contract monitoring, Tribal OSHA standards and other responsibilities under TERO jurisdiction.

8. Will be trained in determining participant program eligibility for employment under the provisions of the TERO ordinance; monitors and certifies TERO/Indian Preference eligibility for purposes of employment with the Karuk Tribe, its sub-entities and TERO governed contractors. Shall be trained in administering and determining eligibility for the BIA-funded AVT program.

9. Participates in various types of job skill training such as computer classes, interviewing skills, resume preparation, public speaking, etc. if offered.

10. Attends meetings of the Karuk Tribal Council and TERO Commission to advise as necessary and appropriate regarding tribal hiring practices and compliance with TERO/Indian Preference.

11. Monitors hiring of personnel by the Karuk Tribe, its sub-entities and TERO-governed contractors to ensure compliance with the TERO.

12. Assists TERO applicants and employees in filing complaints under the provisions of the TERO
Ordinance/Workforce Protection Act; serves as the impartial agent responsible for investigating, researching, documenting and reporting any information required by the TERO Commission within established timeframes.

1. Demonstrates ability to use a variety of computer programs and in particular understand, and when necessary, operates software such as Windows 10 and MS Office Suite applications.

2. Demonstrates strong organizational skills, be able to prioritize duties and ensure timely completion of tasks.

1. Must have High School Diploma or GED.  Documented continuing education credits or educational degree will be given priority.

2. Must possess the potential to be trained to competently learn and perform all tasks listed in this position description.

3. Must have at least 5 years previous office experience.

4. Must have advanced computer skills to complete required duties. (Outlook, Excel, Publisher, and database entry).

5. Must demonstrate knowledge of Federal/Tribal employment and contracting laws and regulations.  Must have compliance monitoring experience.

6. Must demonstrate excellent customer service skills.

7. Must adhere to confidentiality policy.

8. Must be a self-starter, well organized, and willing to learn new skills.

9. Must possess valid driver's license, good driving record, and be insurable by the Tribe's insurance carrier.

10. Must successfully pass a pre-employment drug screening test.

11. Must adhere to required pre-employment background check, crim check and FBI fingerprints. Additionally, (IF applicable): Investigation of character as required by the Indian Child Protection and Family Violence Act (ICPFVP). The minimum standards require an investigation that shall include: a check of fingerprint files of the Federal Bureau of Investigation (FBI) and to appropriate local law enforcement agencies. The applicant must not have been found guilty of, or entered a plea of no contender or guilty plea to any felonious offenses or two or more misdemeanor offense under Federal, State, or Tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; crimes against persons; an offense committed against children.