KTHA Policies and Procedures
Access the Karuk Tribal Housing Authority (KTHA) Policies and Procedures to learn about program requirements, tenant responsibilities, housing guidelines, and administrative processes. These documents help ensure fair, consistent, and transparent housing services for our community.
Policy Directory
KTHA Ordinance
The KTHA Ordinance establishes the purpose, authority, governance, and responsibilities of the Karuk Tribe Housing Authority (KTHA). It defines KTHA’s role in providing safe, affordable housing opportunities for low- and moderate-income Tribal members, outlines the powers of the Board of Commissioners, and ensures the organization operates in accordance with Tribal, federal, and housing program requirements.
KTHA Ordinance PDF
Chapter Three - KTHA By-laws
The KTHA By-Laws establish the organizational structure, governance, and operating procedures of the Karuk Tribe Housing Authority. They define the roles and responsibilities of the Board of Commissioners and officers, outline meeting requirements and voting procedures, and provide guidelines for appointments, leadership, and amendments to ensure the Authority operates effectively and in accordance with Tribal governance.
KTHA By-laws PDF
Chapter Four - KTHA Facility Use Policy
The KTHA Facility Use Policy outlines the guidelines for using Housing Authority facilities for approved Tribal and tenant events. It explains eligibility, reservation requirements, fees and deposits, permitted activities, and facility rules to help ensure safe, respectful, and responsible use of KTHA properties.
Facility Use Policy PDF
Chapter Seven - Admissions & Continued Occupancy Policy
The Admissions & Continued Occupancy Policy outlines the eligibility requirements, application process, tenant selection criteria, occupancy standards, and ongoing responsibilities for residents of KTHA housing programs. It also explains available housing assistance programs, voucher opportunities, lease requirements, and policies that help ensure fair, safe, and successful housing for eligible families.
Admissions & Continued Occupancy Policy PDF
Referral & Tenant Information Disclosure Form
The Referral & Tenant Information Disclosure Form gives tenants the option to voluntarily accept or decline a referral to Karuk Tribal Social Services. If accepted, the form authorizes KTHA to share relevant tenant information to help connect individuals and families with supportive services while protecting their privacy and confidentiality rights.
Referral & Tenant Info. Disclosure Form PDF
Chapter Eight, Section A - Lease Agreements
KTHA TENANT LEASE PDF
KTHA ELDERS LEASE PDF
RESIDENTIAL LEASE AGREEMENT WITH OPTION TO PURCHASE PDF
Chapter Eight, Section B - Rules and Regulations
The KTHA Tenant Rules & Regulations establish the expectations for living in KTHA housing communities. They outline resident responsibilities related to rent, property maintenance, utilities, parking, noise, guests, pets, safety, and community conduct to help maintain clean, safe, and respectful neighborhoods for all residents.
Rules and Regulations PDF
Risky Structure Prohibition
Risky Structure Prohibition PDF
Chapter Nine, Section A - Low Rent Housing Maintenance
The Low Rent Housing Maintenance Policy establishes the standards and procedures for maintaining KTHA rental properties. It outlines maintenance services, work order procedures, inspections, preventive maintenance, tenant responsibilities, and repair processes to help ensure safe, sanitary, and well-maintained homes while protecting the long-term quality of KTHA housing.
Low Rent Housing Maintenance PDF
Chapter Nine, Section B - Covenants, Rules and Regulations
The Homeownership Community Covenants, Rules & Regulations establish the standards and expectations for KTHA homeownership communities in Happy Camp, Orleans, and Yreka. They provide guidance on property maintenance, home improvements, landscaping, parking, utilities, community conduct, land lease requirements, and homeowner responsibilities to help maintain safe, attractive, and well-managed neighborhoods for all residents.
Happy Camp and Orleans - Covenants, Rules and Regulations PDF
Yreka - Covenants, Rules and Regulations PDF
Chapter Ten - Mortgage Relief Assistance Program
The KTHA Mortgage Relief Assistance Program provides one-time financial assistance to eligible Karuk Tribal Members to help make homeownership more affordable. The program offers grant funding to reduce the principal balance of a qualifying home loan, lowering monthly mortgage payments for eligible homebuyers. It outlines program eligibility, property requirements, funding limits, homeowner responsibilities, and grant conditions.
Mortgage Relief Assistance Program PDF
Chapter Eleven - Collections & Recourse for Lessees and Homebuyers
The Collections & Recourse Policy outlines KTHA's procedures for collecting delinquent payments and addressing lease or occupancy agreement violations. It explains payment requirements, late fees, payment agreements, notices of delinquency, eviction procedures, damage collections, and the rights and responsibilities of both residents and the Housing Authority to ensure fair and consistent enforcement of housing policies.
Collections & Recourse for Lessees and Homebuyers PDF
Chapter Twelve - Grievance Procedure
The KTHA Grievance Procedure outlines the process for applicants, tenants, and program participants to resolve concerns or disputes related to Housing Authority decisions. It explains the steps for filing informal and formal grievances, the review and appeal process, hearing procedures before the Board of Commissioners, and the rights and responsibilities of all parties to ensure fair, respectful, and timely resolution of complaints.
Grievance Procedure PDF
Grievance Flowchart PDF
Chapter Thirteen - Procurement Policy
The KTHA Procurement Policy establishes the standards and procedures for purchasing goods, services, and construction projects. It outlines procurement methods, competitive bidding requirements, contract administration, ethical purchasing practices, and Indian Preference requirements to ensure fair, transparent, cost-effective, and compliant procurement processes.
Procurement Policy PDF
Chapter Fourteen - Disposition Policy
The KTHA Disposition Policy establishes the procedures for selling, transferring, or disposing of Housing Authority property and handling abandoned personal property. It outlines the requirements for public sales, fair market value, approvals, storage of abandoned items, and disposal procedures to ensure property is managed responsibly, fairly, and in accordance with KTHA policies.
Disposition Policy PDF
Chapter Fifteen - Personnel Policy Manual
The KTHA Personnel Policy Manual establishes the employment policies, procedures, and workplace expectations for Housing Authority employees. It outlines employee classifications, compensation and benefits, leave policies, standards of conduct, performance evaluations, disciplinary procedures, workplace ethics, grievance processes, and other personnel practices to promote a fair, professional, and productive work environment.
Personnel Policy Manual PDF
KTHA Hiring Policy
The KTHA Hiring Policy outlines the procedures for recruiting, selecting, and hiring qualified employees. It explains job posting requirements, the application and interview process, Tribal and Indian hiring preferences, background and credit check requirements, and hiring standards to promote fair, transparent, and consistent employment practices.
Hiring Policy PDF
Workplace Standards Memorandum
This memorandum reinforces KTHA workplace expectations regarding professional dress, chain of command, workplace safety, children in the workplace, and safe operation of Tribal and personal vehicles while conducting business. It serves as a reminder to employees to maintain a professional work environment, follow established personnel policies, and promote the safety and well-being of staff, visitors, and the community.
Workplace Standards Memorandum PDF
Personnel Policies & Employee Standards
KTHA Personnel Policies establish the workplace standards, employment practices, and professional expectations for employees. These policies provide guidance on hiring procedures, confidentiality, workplace conduct, social media and electronic communications, equal employment opportunity, harassment prevention, substance abuse, workplace safety, employee identification, and other personnel requirements. Together, they help promote a safe, respectful, ethical, and professional work environment while ensuring compliance with Tribal policies and employment standards.
Karuk Tribe Employee Social Media Policy PDF
Policy on Use of Electronic Media PDF
Chapter Seventeen - Financial Management Policies and Procedures
The KTHA Financial Management Policies & Procedures establish the standards for managing Housing Authority finances in a responsible and accountable manner. They outline internal financial controls, budgeting, payroll, cash management, audits, grant administration, financial reporting, asset management, donations, and compliance with federal and HUD requirements to ensure transparency, fiscal accountability, and the effective stewardship of Housing Authority resources.
Financial Management Policies and Procedures PDF
Chapter Eighteen - Investment Policy
The KTHA Investment Policy establishes the guidelines for managing and safeguarding Housing Authority funds. It outlines requirements for cash management, bank accounts, authorized investments, financial reporting, collateralization of funds, and oversight of discretionary investments to promote responsible financial management, accountability, and the protection of public resources.
Investment Policy PDF
Chapter Nineteen - Travel & Vehicle Use Policy
The KTHA Travel & Vehicle Use Policy establishes the guidelines for official travel and the safe, responsible use of Tribal vehicles. It outlines travel authorization requirements, vehicle use, mileage and reimbursement procedures, per diem and travel expenses, safety expectations, employee conduct, and financial accountability to ensure efficient use of Tribal resources and compliance with organizational policies.
Travel & Vehicle Use Policy PDF
Chapter Twenty - Relocation Policy
The KTHA Relocation Policy outlines the procedures and protections for residents who must temporarily relocate during housing rehabilitation or modernization projects. It explains eligibility, resident rights, relocation assistance, reimbursable moving expenses, required notices, appeals, and recordkeeping requirements to ensure relocations are conducted fairly and in compliance with the Uniform Relocation Assistance Act (URA) and federal housing regulations.
Relocation Policy PDF
Chapter Twenty-One - Internal Investigation Policy
The KTHA Internal Investigation Policy establishes the procedures for receiving, investigating, and resolving complaints involving harassment, discrimination, inappropriate behavior, and policy violations. It outlines the investigation process, employee rights and responsibilities, disciplinary recommendations, and reporting requirements to ensure complaints are handled fairly, promptly, confidentially, and in accordance with Housing Authority policies.
Internal Investigation Policy PDF
Chapter Twenty-Two - Glossary
Glossary PDF
Chapter Twenty-Three - Home Replacement Grant Program
The KTHA Home Replacement Grant Program provides financial assistance to eligible low-income Elder and disabled Karuk Tribal members to replace substandard homes with safe, new housing. The policy outlines program eligibility, property requirements, grant limits, occupancy requirements, and homeowner responsibilities to support long-term, safe, and stable housing within the Tribe's service area.
Home Replacement Grant Program PDF
Chapter Twenty-Five - Home Improvement Grant & Loan Program
The KTHA Home Improvement Grant & Loan Program provides financial assistance to eligible Karuk Tribal members to repair, rehabilitate, and weatherize owner-occupied homes. The program offers grants and low-interest loans to address health and safety hazards, improve living conditions, and preserve existing homes. It outlines eligibility requirements, application procedures, funding limits, approved improvements, homeowner responsibilities, and project guidelines to ensure safe, healthy, and sustainable housing.
Home Improvement Grant & Loan Program Policy PDF
Home Improvement Grant & Loan Program Guidelines PDF
Chapter Twenty-Six - Down Payment Assistance Program
The KTHA Down Payment Assistance Program helps eligible first-time Karuk Tribal homebuyers achieve homeownership by providing financial assistance toward the purchase of a primary residence. The program outlines eligibility requirements, property standards, funding limits, homeowner education, application procedures, grant conditions, and occupancy requirements to support affordable, long-term homeownership within the Tribe's service area.
Down Payment Assistance Program PDF
Down Payment Assistance Program Service Area PDF
Chapter Twenty-Seven - Code of Conduct Policy
The KTHA Code of Conduct Policy establishes the ethical standards and professional expectations for Board members, employees, and agents. It outlines responsibilities related to integrity, accountability, confidentiality, conflicts of interest, gifts and gratuities, ethical decision-making, and compliance with applicable laws and Housing Authority policies to promote transparency, public trust, and responsible governance.
Code of Conduct PDF
Chapter Twenty-Eight - Conflict of Interest Policy
The KTHA Conflict of Interest Policy establishes guidelines to ensure fair, ethical, and transparent administration of housing programs. It outlines who is subject to conflict of interest requirements, identifies situations that may create actual or perceived conflicts, and explains the procedures for public disclosure, HUD notification, and compliance with NAHASDA regulations to protect the integrity of Housing Authority programs and decision-making.
Conflict of Interest PDF
Chapter Twenty-Nine - Pet Control Policy
The KTHA Pet Control Policy establishes the requirements and responsibilities for pet ownership in Housing Authority communities. It outlines eligibility, pet approval procedures, registration and vaccination requirements, pet care standards, safety expectations, inspections, deposits and fees, liability requirements, and enforcement procedures to help maintain safe, healthy, and respectful housing communities for all residents.
Pet Control Policy PDF
Chapter Thirty - Discretionary Funds Investment Policy
The KTHA Discretionary Funds Investment Policy establishes the guidelines for investing Housing Authority discretionary funds in a prudent and responsible manner. It outlines investment objectives, oversight responsibilities, investment selection and monitoring procedures, asset allocation strategies, risk management practices, and annual policy review requirements to help protect assets while supporting long-term financial stability and growth.
Discretionary Funds Investment Policy PDF
Chapter Thirty-One - Home Improvement Loan Program for Over-Income Applicants
The KTHA Home Improvement Loan Program for Over-Income Applicants provides low-interest financing to eligible Karuk Tribal members whose household income exceeds standard low-income limits. The program helps homeowners repair, rehabilitate, or improve their primary residence by addressing health and safety concerns and other eligible home improvements. It outlines program eligibility, loan terms, application requirements, borrower responsibilities, and funding criteria to support safe, well-maintained housing.
Home Improvement Loan Program for Over-Income Applicants PDF
Chapter Thirty-Two - Wellness Center Use Policy
The KTHA Wellness Center Use Policy establishes the guidelines for the safe and responsible use of the Wellness Centers in Happy Camp and Yreka. It outlines facility rental procedures, hours of operation, user responsibilities, fitness center rules, instructor requirements, equipment use, safety standards, insurance requirements, and facility expectations to support healthy, educational, cultural, and community-focused activities.
Wellness Center Use Policy PDF
Adult Wellness Center User Agreement & Liability Waiver PDF
Minor Wellness Center User Agreement & Liability Waiver PDF
Minor Supervision Permission Slip PDF
Kahtishraam Wellness Center Reservation Form PDF
Happy Camp Wellness Center Reservation Form PDF
Chapter Thirty-Three - Reasonable Accommodation Policy
The KTHA Reasonable Accommodation Policy ensures that qualified applicants and tenants with disabilities have equal access to Housing Authority programs and services. It outlines the process for requesting reasonable accommodations or modifications, eligibility requirements, review and approval procedures, appeals, and the responsibilities of both KTHA and residents. The policy also includes forms and guidelines for accommodation requests, including those involving assistance animals, to support fair, accessible, and inclusive housing.
Reasonable Accommodation Policy PDF
Chapter Thirty-Four - Security Camera Policy
The KTHA Security Camera Policy establishes the standards for the use of security cameras and audio surveillance on Housing Authority properties. It outlines camera placement, privacy protections, authorized access to recordings, data retention, confidentiality, incident investigations, and maintenance requirements to promote the safety and security of residents, employees, visitors, and KTHA property while protecting individual privacy rights.
Security Camera Policy PDF