KTHA Policies and Procedures
Access the Karuk Tribal Housing Authority (KTHA) Policies and Procedures to learn about program requirements, tenant responsibilities, housing guidelines, and administrative processes. These documents help ensure fair, consistent, and transparent housing services for our community.
Policy Directory
Chapter One - Introduction
This introductory chapter establishes the purpose and scope of the Karuk Tribe Housing Authority (KTHA) Policy and Procedure Manual. It outlines the standards that govern KTHA housing programs, identifies whom the policies apply to, and describes the responsibilities, ethical expectations, and oversight that ensure consistent, fair, and compliant administration of housing services.
Introduction PDF
Chapter Two - KTHA Ordinance
The KTHA Ordinance establishes the purpose, authority, governance, and responsibilities of the Karuk Tribe Housing Authority (KTHA). It defines KTHA’s role in providing safe, affordable housing opportunities for low- and moderate-income Tribal members, outlines the powers of the Board of Commissioners, and ensures the organization operates in accordance with Tribal, federal, and housing program requirements.
KTHA Ordinance PDF
Chapter Three - KTHA By-laws
The KTHA By-Laws establish the organizational structure, governance, and operating procedures of the Karuk Tribe Housing Authority. They define the roles and responsibilities of the Board of Commissioners and officers, outline meeting requirements and voting procedures, and provide guidelines for appointments, leadership, and amendments to ensure the Authority operates effectively and in accordance with Tribal governance.
KTHA By-laws PDF
Chapter Four - KTHA Facility Use Policy
The KTHA Facility Use Policy outlines the guidelines for using Housing Authority facilities for approved Tribal and tenant events. It explains eligibility, reservation requirements, fees and deposits, permitted activities, and facility rules to help ensure safe, respectful, and responsible use of KTHA properties.
Facility Use Policy PDF
Chapter Five - Mutual Help Occupancy Agreement
The Mutual Help Occupancy Agreement outlines the responsibilities and requirements for participants in the KTHA Mutual Help Homeownership Program. It explains occupancy expectations, monthly payments, home maintenance responsibilities, the path to homeownership, and the rights and obligations of both the homeowner and the Housing Authority throughout the program.
Mutual Help Occupancy Agreement PDF
Chapter Six - Mutual Help Maintenance Policy
The Mutual Help Maintenance Policy outlines the maintenance responsibilities of homeowners participating in the KTHA Mutual Help Program. It provides guidance on routine home upkeep, repairs, inspections, warranty coverage, and preventive maintenance to help ensure homes remain safe, well-maintained, and in good condition over time.
Mutual Help Maintenance Policy PDF
Chapter Seven - Admissions & Continued Occupancy Policy
The Admissions & Continued Occupancy Policy outlines the eligibility requirements, application process, tenant selection criteria, occupancy standards, and ongoing responsibilities for residents of KTHA housing programs. It also explains available housing assistance programs, voucher opportunities, lease requirements, and policies that help ensure fair, safe, and successful housing for eligible families.
Admissions & Continued Occupancy Policy PDF
Referral & Tenant Information Disclosure Form
The Referral & Tenant Information Disclosure Form gives tenants the option to voluntarily accept or decline a referral to Karuk Tribal Social Services. If accepted, the form authorizes KTHA to share relevant tenant information to help connect individuals and families with supportive services while protecting their privacy and confidentiality rights.
Referral & Tenant Info. Disclosure Form PDF
Chapter Eight, Section A - Lease Agreements
KTHA TENANT LEASE PDF
KTHA ELDERS LEASE PDF
RESIDENTIAL LEASE AGREEMENT WITH OPTION TO PURCHASE PDF
RESIDENTIAL LEASE AGREEMENT WITH OPTION TO PURCHASE POLICY (2009) PDF
KTHA MUTUAL HELP HOUSING LEASE PDF
ADDENDUM TO SUBLEASE AGREEMENT TO RESIDENTIAL MASTER LEASE PDF
Chapter Eight, Section B - Rules and Regulations
The KTHA Tenant Rules & Regulations establish the expectations for living in KTHA housing communities. They outline resident responsibilities related to rent, property maintenance, utilities, parking, noise, guests, pets, safety, and community conduct to help maintain clean, safe, and respectful neighborhoods for all residents.
Rules and Regulations PDF
RISKY STRUCTURE PROHIBITION
Risky Structure Prohibition PDF
Chapter Nine, Section A - Low Rent Housing Maintenance
The Low Rent Housing Maintenance Policy establishes the standards and procedures for maintaining KTHA rental properties. It outlines maintenance services, work order procedures, inspections, preventive maintenance, tenant responsibilities, and repair processes to help ensure safe, sanitary, and well-maintained homes while protecting the long-term quality of KTHA housing.
Low Rent Housing Maintenance PDF
Chapter Nine, Section B - Covenants, Rules and Regulations
The Homeownership Community Covenants, Rules & Regulations establish the standards and expectations for KTHA homeownership communities in Happy Camp, Orleans, and Yreka. They provide guidance on property maintenance, home improvements, landscaping, parking, utilities, community conduct, land lease requirements, and homeowner responsibilities to help maintain safe, attractive, and well-managed neighborhoods for all residents.
Happy Camp and Orleans - Covenants, Rules and Regulations PDF
Yreka - Covenants, Rules and Regulations PDF
Chapter Ten - Mortgage Relief Assistance Program
The KTHA Mortgage Relief Assistance Program provides one-time financial assistance to eligible Karuk Tribal Members to help make homeownership more affordable. The program offers grant funding to reduce the principal balance of a qualifying home loan, lowering monthly mortgage payments for eligible homebuyers. It outlines program eligibility, property requirements, funding limits, homeowner responsibilities, and grant conditions.
Mortgage Relief Assistance Program PDF
Chapter Eleven - Collections & Recourse for Lessees and Homebuyers
The Collections & Recourse Policy outlines KTHA's procedures for collecting delinquent payments and addressing lease or occupancy agreement violations. It explains payment requirements, late fees, payment agreements, notices of delinquency, eviction procedures, damage collections, and the rights and responsibilities of both residents and the Housing Authority to ensure fair and consistent enforcement of housing policies.
Collections & Recourse for Lessees and Homebuyers PDF
Chapter Twelve - Grievance Procedure
The KTHA Grievance Procedure outlines the process for applicants, tenants, and program participants to resolve concerns or disputes related to Housing Authority decisions. It explains the steps for filing informal and formal grievances, the review and appeal process, hearing procedures before the Board of Commissioners, and the rights and responsibilities of all parties to ensure fair, respectful, and timely resolution of complaints.
Grievance Procedure PDF
Grievance Flowchart PDF
Chapter Thirteen - Procurement Policy
The KTHA Procurement Policy establishes the standards and procedures for purchasing goods, services, and construction projects. It outlines procurement methods, competitive bidding requirements, contract administration, ethical purchasing practices, and Indian Preference requirements to ensure fair, transparent, cost-effective, and compliant procurement processes.
Procurement Policy PDF
Chapter Fourteen - Disposition Policy
The KTHA Disposition Policy establishes the procedures for selling, transferring, or disposing of Housing Authority property and handling abandoned personal property. It outlines the requirements for public sales, fair market value, approvals, storage of abandoned items, and disposal procedures to ensure property is managed responsibly, fairly, and in accordance with KTHA policies.
Disposition Policy PDF
Chapter Fifteen - Personnel Policy Manual
The KTHA Personnel Policy Manual establishes the employment policies, procedures, and workplace expectations for Housing Authority employees. It outlines employee classifications, compensation and benefits, leave policies, standards of conduct, performance evaluations, disciplinary procedures, workplace ethics, grievance processes, and other personnel practices to promote a fair, professional, and productive work environment.
Personnel Policy Manual PDF
KTHA Hiring Policy
The KTHA Hiring Policy outlines the procedures for recruiting, selecting, and hiring qualified employees. It explains job posting requirements, the application and interview process, Tribal and Indian hiring preferences, background and credit check requirements, and hiring standards to promote fair, transparent, and consistent employment practices.
Hiring Policy PDF
Workplace Standards Memorandum
This memorandum reinforces KTHA workplace expectations regarding professional dress, chain of command, workplace safety, children in the workplace, and safe operation of Tribal and personal vehicles while conducting business. It serves as a reminder to employees to maintain a professional work environment, follow established personnel policies, and promote the safety and well-being of staff, visitors, and the community.
Workplace Standards Memorandum PDF
Personnel Policies & Employee Standards
KTHA Personnel Policies establish the workplace standards, employment practices, and professional expectations for employees. These policies provide guidance on hiring procedures, confidentiality, workplace conduct, social media and electronic communications, equal employment opportunity, harassment prevention, substance abuse, workplace safety, employee identification, and other personnel requirements. Together, they help promote a safe, respectful, ethical, and professional work environment while ensuring compliance with Tribal policies and employment standards.
Karuk Tribe Employee Social Media Policy PDF
Policy on Use of Electronic Media PDF
Chapter Sixteen - Self Monitoring
The KTHA Self-Monitoring Policy & Procedures establish the process for evaluating the Housing Authority's compliance with federal housing requirements under the Native American Housing Assistance and Self-Determination Act (NAHASDA). The policy outlines annual reviews of operations, audits, planning, inspections, policy updates, construction, environmental compliance, procurement, and performance reporting to promote accountability, continuous improvement, and effective program management.
Self Monitoring Policy and Procedures PDF
Chapter Seventeen - Financial Management Policies and Procedures
The KTHA Financial Management Policies & Procedures establish the standards for managing Housing Authority finances in a responsible and accountable manner. They outline internal financial controls, budgeting, payroll, cash management, audits, grant administration, financial reporting, asset management, donations, and compliance with federal and HUD requirements to ensure transparency, fiscal accountability, and the effective stewardship of Housing Authority resources.
Financial Management Policies and Procedures PDF
Chapter Eighteen - Investment Policy
The KTHA Investment Policy establishes the guidelines for managing and safeguarding Housing Authority funds. It outlines requirements for cash management, bank accounts, authorized investments, financial reporting, collateralization of funds, and oversight of discretionary investments to promote responsible financial management, accountability, and the protection of public resources.
Investment Policy PDF
Chapter Nineteen - Travel & Vehicle Use Policy
The KTHA Travel & Vehicle Use Policy establishes the guidelines for official travel and the safe, responsible use of Tribal vehicles. It outlines travel authorization requirements, vehicle use, mileage and reimbursement procedures, per diem and travel expenses, safety expectations, employee conduct, and financial accountability to ensure efficient use of Tribal resources and compliance with organizational policies.
Travel & Vehicle Use Policy PDF
Chapter Twenty - Relocation Policy
The KTHA Relocation Policy outlines the procedures and protections for residents who must temporarily relocate during housing rehabilitation or modernization projects. It explains eligibility, resident rights, relocation assistance, reimbursable moving expenses, required notices, appeals, and recordkeeping requirements to ensure relocations are conducted fairly and in compliance with the Uniform Relocation Assistance Act (URA) and federal housing regulations.
Relocation Policy PDF