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On-Call Clerical Technician
Summary
Under the supervision of the Office Manager or designee, the Clerical Technician receives and routes all incoming calls, takes accurate messages and answers questions with an even temperament. Greets and directs all visitors, logs and routes all incoming and outgoing mail, & performs other clerical duties as assigned.
Responsibilities
1.Greets and directs all visitors in a friendly and helpful manner.
2.Receives and routes all telephone calls, takes accurate messages and answers questions raisedby callers. .
3.Logs and routes all incoming and outgoing mail into a computerized database in a timely fashion.
4.Receives and routes all incoming packages (FedEx, United Parcel Service [UPS], etc.) notifyingdepartments/programs of their arrival and storing them in a secure location when necessary.
5.Maintains petty cash and vending machine revenues, and forwards deposits to the FinanceDepartment on a regular basis.
6.Maintains adequate postage on postage meter and processes refill requests as necessary andlogs all meter usage.
7.Orders office supplies as requested by staff and maintains an adequate stock of commonlyused supplies including paper, envelopes, letterhead, paper clips, pens, etc. and distribute asrequested.
8.Performs "rounds" of mail delivery as needed to post office and other Tribal offices.
9.Orders and delivers food for Tribal Council and other Tribal Department functions within theOrleans area as authorized and/or directed
10.Maintains car pool schedules for Tribal employee usage, including collection and submission ofmileage logs and associated receipts to the Finance Department as required.
11.Coordinates with automotive program as needed when maintenance is required on pool vehicles.
12.Coordinates with the fiscal department to make sure that all Tribal vehicles located in Orleanshave current registration and proof of insurance cards.
13.Ensures an adequate supply of vehicle log sheets are available for Orleans vehicles.
14. Coordinates scheduling for Community Room and Council Chamber usage.
15. Maintains log of copy machine usage, and coordinate maintenance/repair as needed.
16. Provides training and oversight to summer youth workers, high school work experience students, program participants as requested and relating to other job duties.
17. Assists in resolving conflicts and diffusing potentially disruptive behaviors of individuals who call or visit Tribal Offices prior to allowing them to see other staff.
18. Maintains reception area to be aesthetically pleasing and accessible to visitors; ensures that all Tribal postings are properly displayed in lobby and office areas upon receipt.
19. Be available for local and out of the area travel as required for job related training. Attend all required meetings and functions.
20. Shall be polite and maintain a priority system in accepting other position related job duties as assigned.
Standard Conduct
- Adheres to Tribe's and Program's confidentiality and personnel policies.
- Be available for local and out of the area travel as required for job related training and various activities.
- Attends all required meetings, trainings and functions.
- Be polite and maintain a priority system in accepting other job-related duties as assigned.
Qualifications
- Demonstrated ability to work effectively with Native American youth and family members in culturally diverse environments.
- Displays the ability to establish and maintain harmonious working relationships with other employees and the public.
- Demonstrates the ability to manage time well and work under stressful conditions with an even temperament.
- Demonstrated ability to understand and follow oral and written instructions.
Additional Qualifications
Requirements
1. Education and/or experience
a. High school diploma or equivalent; or
b. An equivalent combination of education and related experience will be considered for all grades. Equivalencies based on 2:1 ratio, 2 years of experience equals 1 year of education.
2. Must have competence in word processing, spreadsheets, office equipment and general computer usage.
3. Must be a self-starter, well organized and willing to learn new skills.
4. Must be effective, efficient, productive and timely in producing and delegating assigned work products while working in a remote environment (as needed) while maintaining data security at all times
5. Must possess valid driver's license, good driving record, and be insurable by the Tribe's insurance carrier.
6. Must adhere to confidentiality and all Karuk _Personnel and DNR policies.
7. Must successfully pass a drug screening test and be willing to submit to a criminal background check.
Tribal Preference Policy
In accordance with the TERO Ordinance 93-0-01, Tribal Preference will be observed in hiring.
Veteran's Preference
It is the policy of the Karuk Tribe to provide preference in hiring to qualified applicants claiming Veteran’s Preference who have been discharged from the United States Armed Forces with honorable or under honorable conditions.
Application Instructions
Ayukii!
Applications will be accepted by the Human Resource Department (Open until filled unless indicated there is a closing date.)
Please direct questions to the Human Resources Manager, Lisa Henderson at her cell at (530)-643-0410. Or by email at: humanresources@karuk.us.
To automatically submit your application please click Apply Now and follow the instructions. Or you can submit via email by sending your completed application and required forms to: humanresources@karuk.us.
If you are having difficulties or need assistance with filling out the application electronically, you can visit one of the Karuk Community Computer Centers located in all three of our communities.
Application Instructions
The Karuk Tribe does not process Rain Rock Casino Employment Applications. We only post for visibility. Please contact Rain Rock directly for your employment inquiries.