Karuk Tribe – Council Meeting

September 27, 2012

Meeting Minutes Orleans, CA.

Meeting called to order at 3:02pm by Buster Attebery, Chairman

Present:

Russell “Buster” Attebery, Chairman
Joseph “Jody” Waddell, Secretary/Treasurer
Amos Tripp, Member at Large
Crispen McAllister, Member at Large
Dora Bernal, Member at Large
Alvis “Bud” Johnson, Member at Large Wilverna “Verna” Reece, Member at Large Charron “Sonny” Davis, Member at Large

Absent:

Michael Thom, Vice-Chairman (Travel – excused)

Agenda:

Crispen McAllister moved and Bud Johnson seconded to approve the agenda, 7 haa, 0 puuhara, 0 pupitihara.

Minutes of August 23, 2012:

Dora Bernal moved and Crispen McAllister seconded to approve the minutes, 7 haa, 0 puuhara, 0

pupitihara.

Guests:

1.) Holly Hensher, Humboldt County DA’s office:

Holly is present to provide the Council some information regarding domestic violence. The Humboldt
County District attorney was scheduled to attend but she apologized for his absence. The DA has a multi- tribal roundtable which meets once a month. From those meetings, came the funding for a Tribal liaison and that was provided to identify what the needs are. Holly noted that the group identified information that the domestic violence was identified and in the survey it currently works with identifying if there are services that are relevant to the tribal community. She will work with the Tribes domestic violence staff but from the survey they will identify what works better for Native Americans.

2.) Holly Hensher, Food Security Program

Holly then noted that she also works for the UC Humboldt County and they partner with Humboldt
County Ag and she does outreach and youth development for Tribes. She noted that there is funding available for a community assessment related to food and the food systems. She then introduced Hillary, who is working for HSU California Center for food assessment that will be done in the Orleans/Somes Bar area. Hillary has a PhD in environmental studies for years. She is looking forward to working with the community. Amos inquired about food security the “term” but Holly explained that the grant that is used for this assessment, means they will work with other organizations on a larger scale. But with this assessment it will identify if food is grown in Orleans does it stay here, food assistance programs, and/or what kind of food assistance is provided in the area. The first step is to identify what the community would like; i.e. what the store owners would like to see, the cooks, the schools and the senior food
nutrition program. This will identify what the community may need or what they would like to see for the community. Amos inquired about what the Tribe does to create better acorn collection. He noted that the
best thing to identify what is key in food security is communication, for example the work already done
by the Tribe and not knowing what is done. Amos agreed to be interviewed for the assessment. Amos

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noted that this community cannot sustain a lot of great ideas, but they are resourceful and can brainstorm ideas. There are large garden possibilities in this area as well.
He then went on into discussing fishing rights and how that food is gathered. Holly noted that traditional gathering and hunting and fishing methods will also be discussed.
Buster noted that there is another organization out there, namely the First Nations organization, which ran an article in Indian Country today which provides information regarding grant funding. Jaclyn noted that
it was applied for by the Tribe and it was not funded however, it was very competitive.
The assessment will not assess Happy Camp, because it is out of Humboldt County.

3.) Patty Brown, Head Start Director:

Patty is present to seek approval of her re-funding proposal to the Office of Head Start under resolution
12-R-088. She thanked Tiffany, Darlene and Laura for their hard work on getting the review done. She would also like to seek approval for two revised position descriptions. One is for Yreka, Bus Monitor
position and the Cooks Assistant position. This leaves better service for the Yreka site and both increase
in hours per week, which is budgeted for.
When staffing needs were discussed, Dora inquired about the parent volunteers as their time can be used and calculated as a match as well as assist in the program to offset costs. Patty noted that there are some parents that do not meet the requirements of background checks, CDL and policy and procedure. She has sought volunteers and even asked TANF but has not had much luck. The program is using their staff and working very hard covering each other and most likely will be having the positions posted as an emergency.

Crispen McAllister moved and Amos Tripp seconded to approve resolution 12-R-088, 7 haa, 0 puuhara, 0 pupitihara.

Amos moved and Sonny seconded to approve the revised position description for the Bus Monitor and the

Cooks Assistant, 7 haa, 0 puuhara, 0 pupitihara.

They are also having a Policy Council Meeting on October 3, 2012. She invited the Council to come and introduce them. At 11am there is Program Governance training and will be held in collaboration with the Yurok Tribe. It will be held November 15, 2012.

Director Reports:

1.) Jaclyn Goodwin, Self-Governance:

Jaclyn is present to seek approval of resolution 12-R-102 authorizing Jaclyn and April to make comments
on behalf of the Tribe at the upcoming consultation with the Office of Domestic Violence.

Amos Tripp moved and Sonny Davis seconded to approve resolution 12-R-102, 7 haa, 0 puuhara, 0 pupitihara.

The remainder of her report is written and included in the Council packets for their review.

Dora Bernal moved and Jody Waddell seconded to approve Jaclyn’s report, 7 haa, 0 puuhara, 0 pupitihara.

2.) Scott Quinn, Land Department:

Scott is present to seek approval for travel to HUD’s Office of Native American Programs Environmental
Review. It is October 2-5, 2012 in Seattle.

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Verna Reece moved and Amos Tripp seconded to approve out of state travel for Scott Quinn to Seattle

WA, October 2-5, 2012.

The remainder of his report is written and included in the Council packets for their review.

Dora Bernal moved and Bud Johnson seconded to approve Scott’s report, 7 haa, 0 puuhara, 0 pupitihara.

3.) Erin Hillman, ED of KTHA:

Erin is present to seek approval of resolution 12-R-104 authorizing the use of the Tribal enrollment data
for the distribution of Indian Housing Block Grant funds to replace the labor force statistics for program year 2013.

Bud Johnson moved and Crispen McAllister seconded to approve resolution 12-R-104, 7 haa, 0 puuhara,

0 pupitihara.

Erin then sought approval of the o-link agreement. The agreement number is 12-A-067.

Crispen McAllister moved and Bud Johnson seconded to approve agreement 12-A-067, 7 haa, 0 puuhara,

0 pupitihara.

The remainder of her report is written and included in their packets for review.

Amos Tripp moved and Verna Reece seconded to approve Erin’s report, 7 haa, 0 puuhara, 0 pupitihara.

4.) Sandi Tripp, Transportation Director:

She first would like approval for out of state travel for herself and Bucky Lantz for the Tribal
Transportation Conference. It has a lot of learning modules that they are able to learn from. It is
November 13-16, 2012 in Phoenix AZ.

Amos Tripp moved and Verna Reece seconded to approve out of state travel for both Sandi and Bucky, 7

November 13-16, 2012 to Phoenix, AZ, 7 haa, 0 puuhara, 0 pupitihara.

Her next action item is for a position description revision. She noted that the changes are for the salary range and the reporting requirements. She noted that she performed an evaluation and that lead to changes that were needed.

Verna Reece moved and Sonny Davis seconded to approve the revised position description, 7 haa, 0 puuhara, 0 pupitihara.

She provided the Council with a copy of resolution 12-R-106 which is an Amendment to the Tribes current Federal Highways Agreement with the Tribe. It’s just a duration extension

Sonny Davis moved and Amos Tripp seconded to approve 12-R-106 for 60 days, 7 haa, 0 puuhara, 0 pupitihara.

The remainder of her report is written and included in their packets for review.

Verna Reece moved and Joseph Waddell seconded to approve Sandi’s report, 7 haa, 0 puuhara, 0 pupitihara.

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5.) Tiffany Ashworth, Dir. Admin Programs & Compliance:

Tiffany has action items for approval. She would first like to seek approval for water line improvements
under resolution 12-R-098.

Amos Tripp moved and Crispen McAllister seconded to approve resolution 12-R-098, 7 haa 0 puuhara, 0 pupitihara.

Her second item is 12-A-065, which designates Tiffany as the point person for Indian Health Services. Erin noted that the construction portion was done by Fred and Erin Hillman handled the previous designation for the administration part. Crispen asked if Tiffany was asking for this designation. Tiffany explained that yes, for the specific Indian Health Services water and sanitation projects, she will be asking for designation to administer those projects (oversee the Tribes portions), because the agreement language specifically asks for this designation.

Crispen McAllister moved and Amos Tripp seconded to approve agreement 12-A-065, 7 haa, 0 puuhara,

0 pupitihara.

Tiffany then sought approval of 12-R-107 for construction of water supply and/or wastewater disposal facilities in homes; also naming her as the representative under agreement 12-A-068.

Amos Tripp moved and Crispen McAllister seconded to approve resolution 12-R-107, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister moved and Dora Bernal seconded to approve 12-A-068, 7 haa, 0 puuhara, 0 pupitihara.

She then sought approval of resolution 12-R-115 which will be to supplement the eHealth Communities Supplemental Grant opportunity through the University of California – Davis. Dr. Burns then noted that one of the needs of the community is physical therapy and this grant opportunity will help identify some possible direction toward meeting those needs.

Joseph Waddell moved and Crispen McAllister seconded to approve resolution 12-R-115, 7 haa, 0 puuhara, 0 pupitihara.

Tiffany then noted that she has one last item. It is 12-IFB-815. She would like to post the Orleans Wellness project for a third time. It provides the opportunity for the bidder to present the best possible construction options to the Karuk Tribe. The first bids were not available, the second positing for bids concluded all of them as non-responsive, and with this third and compliant posting she is hoping to clear up any loose ends to begin moving forward with this project.

Verna Reece moved and Sonny Davis seconded to approve 12-IFB-815, 7 haa, 0 puuhara, 0 pupitihara.

Verna Reece moved and Amos Tripp seconded to approve the number, 7 haa, 0 puuhara, 0 pupitihara.

6.) April Attebury, Tribal Court:

April is present to seek approval of one action item. Tanya is presenting a travel request for Jeanerette-
Jacobs Johnny and Brenda Harrison to the Blue Lake Hotel and Casino for wellness in Indian Country training.

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Verna Reece moved and Amos Tripp seconded to approve travel for Jeanerette Jacobs Johnny and Brenda

Harrison, 7 haa, 0 puuhara, 0 pupitihara.

April noted that there was approval for grant funding and part of that is to work on transitional housing project and she will keep the Council informed of that as she moves on.

Verna Reece moved and Sonny Davis seconded to approve April’s report, 7 haa, 0 puuhara, 0 pupitihara.

7.) Darlene Snapp-Silfies, KCDC CFO:

Amos Tripp moved and Dora Bernal seconded to approve Darlene’s report, 7 haa 0 puuhara, 0 pupitihara.

8.) Daniel Goodwin, Maintenance Supervisor:

Daniel is present to review his report. He provided the Council with an update on the operations of the
maintenance department, including the progress of the Administration complex remodel. They are working on the doors at the gym and once those are all replaced, they will have new keys, so if someone needs one, they should contact him. The TANF building in Yreka is having issues. He and Fred drove out there and the carpet that was recently installed under contract was low grade, they may want to fix it but he is unsure what the program would like to do. Daniel recommends ripping that carpet up and replacing it. He would recommend it being fixed right away. Daniel doesn’t believe that it was the work but the quality of the carpet. The kitchen and the IT room need resolved as well. Daniel is also waiting for the Orleans clinic to call him back regarding the door fixes that they need. There are also ongoing issues that the staff is dealing with but they steadily keep working on those. Wesley has been doing an outstanding job in cemetery maintenance and he would like to note that.

Crispen McAllister moved and Sonny Davis seconded to approve Daniel’s report, 7 haa, 0 puuhara, 0 pupitihara.

9.) Robert Attebery, LIAP Coordinator:

Robert thanked the Council for their continued support with attendance to ceremonies each year. He then went on to highlight his report for the Council. The LIAP Committee made nine payments in one month,
so he is happy that that funding is being used to best serve as many members as possible.
Bob is guessing that the Tribe did not receive any HIP funding because they haven’t received word. Bob noted that the one success story is that one person was allowed to do work in the community and that person ended up getting a position in childcare and with that experience that person obtained a full time position.

Amos Tripp moved and Crispen McAllister seconded to approve Robert’s report, 7 haa, 0 puuhara, 0 pupitihara.

10.) Tamara Barnett, HR Manager:

Not present, on travel, written report provided.

Verna Reece moved and Sonny Davis seconded to approve Tamara’s report, 7 haa, 0 puuhara, 0 pupitihara.

11.) Duke Arwood, Education Coordinator:

Not present, on travel, written report provided.

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Verna Reece moved and Sonny Davis seconded to approve Duke’s report, 7 haa, 0 puuhara, 0 pupitihara.

12.) Dion Wood, TERO/Childcare Director:

Dion provided the Council the survey results from the reunion that the TERO Department conducted. He
then updated the Council on the TERO application when selection of a contractor is done. He has recently been made aware of the referral forms and that tracking for Yav Pa Anav, which he is excited to implement. TERO is looking forward to working with the Casino project. There have been 19 scheduled visits while in DC so he is very happy to make the best use of that time.

Verna Reece moved and Amos Tripp seconded to approve Dion’s report, 7 haa, 0 puuhara, 0 pupitihara.

Dion noted that with all respect he is happy to see Terry Coltra present, and within the last couple of years there have been little to no youth workers provided to the Karuk Tribe and he would like to work better to better serve the membership, since NCIDC receives funding for the Karuk Tribe, and receives very little
to no assistance.

13.) Helene Rouvier, People’s Center Coordinator

Helene would like to seek approval of 12-A-066 between the Karuk Tribe and Hayes & sons.

Amos Tripp moved and Crispen McAllister seconded to approve12-A-066, 7 haa, 0 puuhara, 0 pupitihara. She does not have the contracts for NAGPRA reviewed yet. She then would like to seek approval of 12-

C-091 (1) extending the contract with HSU to include the cultural monitor training, October 31, 2012.

Amos Tripp moved and Sonny Davis seconded to approve modification (1) 12-C-091, 7 haa, 0 puuhara, 0 pupitihara.

Helene then requested that there may be social media such as a Facebook page for the People’s Center. Helene administers it daily and there is information that is posted on that site that provides information to the public. The Council will take a look at this and make a final decision. Amos checks the Museum’s Facebook page and finds the information to be very useful. Amos would like to enter into social media and especially move into this communication, because of the amount of people that access social media. This is the world today and we need to move to that. The Council agrees but there are currently no
policies and procedures in place to protect the Tribe and cover use of Social Media on behalf of the Tribe. The Tribe pays and uses their website and information should be posted and provided via that site as well.
There was a similar request and another staff member was going to review drafting some policies for a
Facebook page, so maybe Helene would or could work with him and bring those to the Council. The Tribal Council is not opposed to social media but would like to ensure there is protection for the organization and its employees.
Her last item is her mistake. She thought she had an early flight, and she did not realize she didn’t leave until the next day, so she has one nights lodging that she would like the Council to pay. It was more cost efficient to stay and wait for her flight then drive back home again.

Amos Tripp moved and Verna Reece seconded to allow the overnight stay without perdiem, 6 haa, 1 puuhara (Dora), 0 pupitihara.

Verna Reece moved and Amos Tripp seconded to approve Helene’s report, 7 haa, 0 puuhara, 0 pupitihara.

14.) Laura Mayton, CFO:

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Laura provided four insurance company quotes for workers compensation, general liability, property and commercial auto. She would like to purchase insurance through Tribal First.

Crispen McAllister moved and Bud Johnson seconded to approve insurance coverage through Tribal First in the amount of $174,991.00, 7 haa, 0 puuhara, 0 pupitihara.

Dora Bernal moved and Joseph Waddell seconded to approve Laura’s report, 7 haa, 0 puuhara, 0 pupitihara.

15.) DNR Report:

Toz noted that he emailed a contract last week and it’s a contract 12-C-104.

Dora Bernal moved and Jody Waddell seconded to approve contract 12-C-104, 7 haa, 0 puuhara, 0 pupitihara.

Verna Reece moved and Amos Tripp seconded to approve DNR’s report, 7 haa, 0 puuhara, 0 pupitihara.

Phone Votes:

a) Request approval for use of up to (2) tribal vehicles for up to (10) people to travel to Idaho for
work. Passed.
b) Request approval to provide up to $300 for Tribal Member #3085 for emergency lodging. Passed. c) Request approval to allow personnel attorney to draft letter including severance pay. Passed.
d) Request approval to loan Tribal Member #DB $250 paid in full in one month. Passed.
e) Request approval to provide $200 food voucher for D00051 funeral services. Passed.
f) Request approval to switch insurance carriers from Blue Cross to Blue Shield for FY2013.
Passed.
g) Request approval to pay up to $1,960 for Tribal Member’s stay at Hospice House. Passed. h) Request approval for out of state travel for Joseph Waddell to WA. Passed.
i) Request approval of resolution 12-R-097 authorizing submission of a Declaration of a State of
Emergency to the President, Governor Brown and Siskiyou County officials for the fires in Seiad
Valley. Passed.

Informational: 1.) Terry Coltra, NCIDC:

Terry is present to introduce himself. Terry noted that the Tribe is a member organization to NCIDC with
Verna Reece serving as the Tribes representative. Currently the office in Eureka CA., has secured a 1.5 million dollar grant from the State of California Endowment, it comes with a match requirement and in
2006, the City promised to match that, the Governor took that funding and more recently, they were funded again. They are hoping to get the initial construction complete and they are also working with getting the historic aspects of restoration and they could apply for tax credits. Right now, they have the
need of a match for $250,000 and they are seeking assistance from all member organizations. Dion recommended that the Tribe look at what NCIDC invested into the Karuk Tribe and match that that
amount. Terry noted that over the years, NCIDC has invested several aspects of assistance to the Karuk
Tribe. The Council will review this and get back to him.

Committee Reports:

None at this time.

Closed Session:

Consensus: refer Tribal Member #366 to KTHA to assist in moving expenses.

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Consensus: for Earl Crosby to identify what assistance can be provided for Tribal Member #1070 and provide that information back to the Council.

Verna Reece moved and Amos Tripp seconded to approve resolution 12-R-100, 7 haa, 0 puuhara, 0 pupitihara.

Consensus: to set a meeting Monday, October 1, 2012 to review documentation regarding employee

#1017.

Consensus: to refer employee #7226 to the Thursday Planning Agenda so that the CFO can review budgeting.

Consensus: to allow the EDHHS to sign the Managed Care letter as drafted.

Consensus: based on sheriff’s report, employee # 6062 is to be written up for violation of policy.

Informational: for employee #3770 to address program needs and recommendations and bring them to the

Council.

Informational: employee request to have a CEO brought on board.

Dora Bernal moved and Crispen McAllister seconded to approve paying $5,000 membership fee for

CNIGA, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister moved and Dora Bernal seconded to approve the loan and to Tribal Member #494 payable to KTHA in the amount of $1,656.47 with $75 monthly payments, 7 haa, 0 puuhara, 0 pupitihara.

Consensus: to collect the four outstanding books (2 sets) and only Gaming Commissioners and Tribal

Council will have access to information based on their need to know.

Consensus: to refer the request for assistance to Laura Mayton to review budgets and to have the

Chairman discuss behavior with #7375.

Consensus: for the Happy Seniors to submit a formal written proposal regarding their offer.

Crispen McAllister moved and Amos Tripp seconded to loan Tribal Member #1516 $1,500 with full repayment by the end of December 2012.

Next Meeting Date: October 25, 2012 at 3pm in Yreka, CA.

Crispen McAllister moved and Jody Waddell seconded to adjourn the meeting at 8:55pm, 7 haa, 0 puuhara, 0 pupitihara.

Respectfully Submitted,

Russell “Buster” Attebery, Chairman

Recording Secretary, Barbara Snider

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