Karuk Tribe – Council Meeting

May 24, 2012

Meeting Minutes Happy Camp CA.

Meeting called to order at 3:07pm by Russell Attebery, Chairman

Present:

Russell Attebery, Chairman
Michael Thom, Vice-Chairman
Joseph Waddell, Secretary / Treasurer Wilverna Reece, Member at Large Dora Bernal, Member at Large Crispen McAllister, Member at Large Sonny Davis, Member at Large
Bud Johnson, Member at Large

Absent:

None

Quorum is established.

Sonny Davis completed a prayer for the audience and Dora Bernal read the Mission

Statement aloud.

Agenda:

Verna Reece motioned and Crispen McAllister seconded to approve the agenda with changes, 7 haa, 0 puuhara, 0 pupitihara.

Minutes of April 26, 2012:

Verna Reece motioned and Michael Thom seconded to approve the minutes of April 26, 2012, 7 haa, 0 puuhara, 0 pupitihara.

Guests:

1. Youth Council Representatives:

There are a couple Youth Council Members present to thank the Tribal Council for assisting them in taking their recent trip to Washington DC. Also, the continued assistance from the Tribal
Council throughout their fundraising activities. The Youth Council will attend a trip to
Washington DC that was sponsored by Michelle Obama for her “Let’s Move it in Indian Country.” Buster did speak to Crispen regarding the possibility of Buster attending as well but he will be staying behind to attend his family’s graduation ceremony. Buster will send a memo with Crispen regarding youth activities that are going to be taking place with Dion’s program and he will be facilitating some training to employ some youth positions in Happy Camp.
Jody mentioned too; that the run that Crispen did assisted in obtaining the invitation to DC. Buster agrees that there are plans to keep the communication open and he thanked them for their representation.

2.) Bobby Murray, Tribal Member:

Bobby is present to provide information regarding gaming. He noted that he has 20 years experience in gaming. He has seen productive casinos and one in particular that has failed. He brought information forward from a department head of marketing and provided it to the Council.

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He is unaware of the progress of the casino but he would like to be on the ground floor when they open. He has worked for one particular casino for 16 years. He would like to contribute his experience toward this Tribes casino. Buster inquired about what the capacity in which he would like to work. He noted that he has been in tables but has several experience levels.
He noted that he lived in Yreka and when changes were made regarding living changes he left the area. Buster appreciates the comments from Bobby and his partner regarding gaming. Dora noted that a job fair will be done a little closer toward the opening of the Tribes casino.

3.) Patricia White, Health Program:

Patti is present to seek approval of several policies for the health program. They are due prior to the AAAHC.

Michael Thom motioned and Crispen McAllister seconded to approve the list of (22) policies that

Patricia provided via email earlier in the week, 7 haa, 0 puuhara, 0 pupitihara.

She then sought approval of her recently distributed policies (7). She is requesting to have a phone vote on the remaining policies so that the Council has time to review them.

4.) Lessie Aubrey, EDHHS:

Lessie provided information regarding agreements for 340B drug pricing and contracted pharmacy services. This is an additional contract for reduced pricing drugs for patients. Verna inquired why other pharmacies do not provide the reduced cost medications such as Wal-Mart. Lessie is fine with seeking other pharmacies as she’s sure several different pharmacies carry reduced pricing medication, and this contract will not affect additional services, but at this time
she needs this in place to utilize the service. There are several pharmacies under contract but this
one in particular will be for 340B pricing. Verna inquired why the Tribe would want to enter into this contract if we already have Raley’s. Lessie clarified that there are patients that receive reduced rate medications and the Tribe receives reimbursement for the reduced price drugs, because they are HRSA funded and some patients are eligible for that reduced fee, and with the Tribe being the organization providing the lower cost service will use this approved contract to apply for reimbursement. Capture RX will also meet the auditing requirements for the end of every year.

Jody Waddell motioned and Sonny Davis seconded to approve agreement 12-A-056, 6 haa, 0 puuhara, 1 pupitihara (Verna Reece).

Jody Waddell motioned and Sonny Davis seconded to approve agreement 12-A-057, 6 haa, 0 puuhara, 1 pupitihara (Verna Reece).

Director Reports:

1.) Darlene Silfies-Snapp, KCDC CFO:

Written report provided.

Michael Thom motioned and Jody Waddell seconded to approve Darlene’s report, 7 haa, 0 puuhara, 0 pupitihara.

2.) April Attebury, Tribal Court Administrator:

April is present to review her written report. She would like to request that her VISA be increased to $2,500.

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Michael Thom motioned and Crispen McAllister seconded to approve increasing April’s credit limit to $2,500, 7 haa, 0 puuhara, 0 pupitihara.

April has been requested to be re-appointed to the Tribal Court/State Court Forum. It requires Council approval for her to hold that seat. It is for the Judicial Council of California. The Forum brings together cross jurisdictional organizations and creates working relationships with State and Federal government officials.

Michael Thom motioned and Bud Johnson seconded to approve appointment of April Attebury to the Tribal Court/State Court Forum, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister motioned and Sonny Davis seconded to approve April’s report, 7 haa, 0 puuhara, 0 pupitihara.

3.) Dion Wood, TERO Director:

Dion noted that his report wasn’t turned in on time but he provided it this evening in addition to sending it to the entire Tribal Council. He noted that with the new developments of the casino he hopes that the Tribal Council encourages Members to register with TERO so that he can further develop the skills bank. There was an issue with the Ukonom project with Caltrans such as
workers compensation, so the four culverts did not have Indian hires, because of the contracts and
workers compensation. TERO will assert TERO tax regarding those culvert work projects though.
He provided the Council with a copy of the Food Program and the positions that are allowed and not allowed without a TANF Plan Amendment. Dion will discuss this further in closed session. The TANF Plan will need amended to pay for childcare and also include youth workers. Dion noted that these are allowable activities with an approved amendment. TERO has obligated two youth position.
Dion will provide a booth at the Reunion that will be to complete a survey and assessment and this will target the vocational training needs of the membership. There will be (3) $100 gift cards given as incentive prized for completion of the survey. Also, this will provide the opportunity to gather information regarding gaming and what positions people are interested in.
Dion is hoping to seek approval of the Summer Food Program Youth Coordinator position description.

Jody Waddell motioned and Sonny Davis seconded to approve the position description, 7 haa, 0 puuhara, 0 pupitihara.

Buster inquired if there was pre-registration for the youth. Dion explained that there is an estimate of youth that will participate. There was an estimate provided to the State but if the number is higher, and then they can adjust those numbers and seek an update with the State for reimbursement. Buster asked if the program has been advertised and Dion noted that no, not yet, however it is being worked on. The initial steps were to ensure the program was approved and staffed. Erin did note that the advertisement was planned to be delivered door to door at KTHA as well. Also, Erin suggested information regarding volunteers and participants that could be sought. Dion is excited about this and there are a lot of regulations but he feels there are benefits to the youth and this effort is a good program for the Tribe.
Dion then sought a request for out of state travel in July for the National Childcare Conference.

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Verna Reece motioned and Crispen McAllister seconded to approve out of state travel for Dion to

DC July 22-26, 2012, 7 haa, 0 puuhara, 0 pupitihara.

Verna Reece motioned and Jody Waddell seconded to approve Dion’s report, 7 haa, 0 puuhara, 0 pupitihara.

4.) Sandi Tripp, Director of Transportation:

Sandi is present to highlight her report. She provided an overview of her program. She recently hired an Administrative Assistant. The transit project is moving along well and there were about
68 riders without real advertisement. She is in the process of developing an incentive program for
participants to increase the use. She will also do some advertising. She is working on getting some bus shelters together and putting together some estimates on building them also to contract with someone to do that work.
She is attempting to get the estimates regarding the KCDC parking facility and working with KTHA for their parking lot. She will be doing parking facility planning for the Orleans facility as well. She doesn’t expect that it will be done this year but after the clinic is in.
Sandi expects there to be at least four addendums this year to resolution 12-R-053 and this evening she would like to seek approval of amendment (2).

Verna Reece motioned and Crispen McAllister seconded to approve amendment (2) to resolution

12-R-053, 7 haa, 0 puuhara, 0 pupitihara.

Her second action item is the red cap bike way under resolution 12-R-054 in the amount of
$10,000. It’s a third party agreement with HCAOG. Jody then went on to inquire about the
Evan’s road. Sandi noted that it was not approved for funding.

Jody Waddell motioned and Sonny Davis seconded to approve resolution 12-R-054, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister motioned and Bud Johnson seconded to approve Sandi’s report, 7 haa, 0 puuhara, 0 pupitihara.

5.) Scott Quinn, Director of Land Management:

Scott is present to review his written report and seek approval of his action item. He provided contract 12-C-081 for the RV Park in Happy Camp.

Michael Thom motioned and Sonny Davis seconded to approve contract 12-C-081, 6 haa, 1 puuhara (Dora Bernal), 0 pupitihara.

Scott then provided information regarding a rental agreement for the facility in Yreka. He will have those approved at the Planning Meeting.

Dora Bernal motioned and Sonny Davis seconded to approve Scott’s report, 7 haa, 0 puuhara, 0 pupitihara.

6.) Leaf Hillman, DNR Director:

Leaf is present to seek approval of resolution 12-R-060 for a budget modification (3) to the FY12
AFA for an additional $50,000.

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Michael Thom motioned and Crispen McAllister seconded to approve resolution 12-R-060, 7 haa,

0 puuhara, 0 pupitihara.

Jody Waddell motioned and Dora Bernal seconded to approve Leaf’s report, 7 haa, 0 puuhara, 0 pupitihara.

7.) Daniel Goodwin, Maintenance Supervisor:

Daniel is present to provide his report and review the updates with the Council. He noted that the log building was not completed as he had hoped but it is nearing completion.
Another project has been started at the Happy Camp Clinic. It will increase the confidentiality of the office space and creating more privacy for patient intake.
Somes Bar has had some issues and the main water line has been down for awhile. He noted that there were some piping issues there and he would like to move that on the top of the priority list. He will sit down and discuss this with Fred to improve the water system.
Daniel updated the Council on the generator project. He has been keeping up with the grounds at the facilities. He has had several maintenance issues but he and his crew are handling those.
Daniel noted that the wood bees meant that some over hangings near the People’s Center had to be taken down. However, he will get some cedar boards to replace damaged ones at the People’s Center. He called terminex regarding an ant problem. He is concerned about the gym and the maintenance shop. He is going to provide Daniel a quote on those facilities as well to ensure no ongoing bug issues are present. He is hoping to finish up the shop but he cannot get IT to return call to them regarding working on the maintenance department. He has talked to Eric several times and has not received a response back, to date.

Verna Reece motioned and Crispen McAllister seconded to approve Daniel’s report, 7 haa, 0 puuhara, 0 pupitihara.

8.) Sara Spence, HR Manager:

Sara is present to provide an update to her report. She updated the Council on the staffing changes anticipated including recent hires. Sara noted that both Crispen and Sonny have offered to
translate a Karuk statement, are you looking for work for her report which will be put on the website as well.
Verna Reece motioned and Sonny Davis seconded to approve Sara’s report, 7 haa, 0 puuhara, 0 pupitihara.

9.) Duke Arwood, Education Coordinator:

Duke is present to review his report and update the Council on his activities for the last month.
Michael asked about the necklaces that were done last year for graduates. He noted that the first seven that were left over he will give out but there was not sufficient time this year to complete that project. He does support it and feels that moving forward it would be nice to acknowledge the tribal graduates with a necklace. This year he is providing certificates to each graduate.

Jody Waddell motioned and Crispen McAllister seconded to approve Duke’s report, 7 haa, 0 puuhara, 0 pupitihara.

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10.) Robert Attebery, LIHEAP Administrator:

Written report provided. He also provided a current copy of the LIAP Department policies to each
Council member for their review and comment. His report contained statistical data of the number of households that he provided assistance to within the last month and his budget report.

Verna Reece motioned and Crispen McAllister seconded to approve Robert’s report, 7 haa, 0 puuhara, 0 pupitihara.

11.) Jaclyn Goodwin, Grant Writers/Resource Developers:

Jaclyn has three action items. Jaclyn would like to seek approval of a letter to the US Department of Housing and Urban Development regarding challenging the determination made regarding the reduction in funds leveraged from the Indian Housing Block Grant for the Yreka Wellness
Center.

Verna Reece motioned and Crispen McAllister seconded to approve the letter to be sent, 7 haa, 0 puuhara, 0 pupitihara.

Jaclyn then went on to seek approval of a letter to go to HUD to provide permission to post the Tribes application to their website. This requires Council consensus as it was work done by the Tribe.

Verna Reece motioned and Crispen McAllister seconded to post the HUD application on the

HUD website, 7 haa, 0 puuhara, 0 pupitihara.

Jaclyn would like to seek approval of the diabetes grant under resolution 12-R-056.

Crispen McAllister motioned and Bud Johnson seconded to approve resolution 12-R-056, 7 haa,

0 puuhara, 0 pupitihara.

Tiffany noted that she attended a meeting regarding the draft language strategic plan. She will be updating the document and she is proposing to bring that proposal back to the Council for their support.

Verna Reece motioned and Crispen McAllister seconded to approve the grants department report,

7 haa, 0 puuhara, 0 pupitihara.

12.) Helene Rouvier, People’s Center Coordinator:

Helene would like to seek approval for discretionary funding to travel to Riverside CA for Verna to view baskets that may be eligible for purchase. The owner of the collection is Miriam Kennedy. She is donating a medicine man outfit as well.

Crispen McAllister motioned and Jody Waddell seconded to approve Verna to travel to Riverside to view baskets and review options for purchase from discretionary, 6 haa, 0 puuhara, 1

pupitihara (Verna).

Helene then sought approval of a letter regarding high-banking. Helene noted that the Council previously approved a letter to go to the State Water Resources Board and this letter would go to the Federal level.
Bob and Helene explained the highbanking damages to property and the encouragement of safe permitted practices along the river.

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Verna inquired if dredging was going to be opened again. Bob noted that it won’t be opened again until approximately 2016.

Bud Johnson motioned and Crispen McAllister seconded to approve sending the letter to both

Patty Graham and Tyrone Kelley, 7 haa, 0 puuhara, 0 pupitihara.

Section 106 training will be June 12th in Orleans. There is limited space, so whomever is going to sign up needs to send that confirmation ASAP.

Crispen McAllister motioned and Bud Johnson seconded to approve Helene’s report, 7 haa, 0 puuhara, 0 pupitihara.

13.) Laura Mayton, CFO:

Laura is not present but her written report is provided for review.

Michael Thom motioned and Jody Waddell seconded to approve Laura’s report, 7 haa, 0 puuhara,

0 pupitihara.

14.) Robert Goodwin, Self Governance Coordinator:

Robert is present to review his report. There was an interesting meeting today between the Tribal Council and the Yurok Tribe representatives. He provided notes to the Council and next week he will review the document further and provide a better defined opinion.
He emailed the Council a couple proposed amendments to the TPHO Plan; he will bring that back to the Council at their Planning Meeting. He has discussed his reasons for the amendments with Crispen, Sonny and Michael as they were in the office during the work week.
Buster is scheduled to attend the meeting in Redding with Tribal Member Hawk White regarding the USFS issue.
He would also like to discuss with the Council the issue on river closures regarding ceremonies. He mentioned that a formal request was made to close the rivers for tribal ceremonies, both in person and formally in writing, and the USFS did not meet recognize the request and denied the closures. He noted that he has had some conversations regarding ceremonies with Tyrone and Nolan Colegrove and they stated that they did not know those dates. He noted that there was no way that those individuals did not have the Tribes request. Bob is now recommending that a letter be sent to the Chief of the USFS. He will discuss this further on Thursday.

Verna Reece motioned and Crispen McAllister seconded to approve Bob’s report, 7 haa, 0 puuhara, 0 pupitihara.

15.) Erin Hillman, Director of Administrative Programs and Compliance:

Erin is present to review her report. She provided the Orleans project information to Fred regarding the bonding information, lean lease information, sample construction contract to follow, notice to proceed sample and all those documents to ensure that project moves forward during her transition.
The funding that has been saved from the HIP Projects has been rolled into the one remaining project up Indian Creek road. She provided the information on the budget how that project is moving forward so that he can move that along.

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The CSD Projects were turned over to Robert Attebery to maintain them during her transition. The pass-thru documents have gone out.
She would like to seek approval of the removal of pipes up Indian Creek. She is seeking approval of resolution 12-R-055.

Crispen McAllister motioned and Bud Johnson seconded to approve resolution 12-R-055, 7 haa,

0 puuhara, 0 pupitihara.

Barry Jarvis called today and he needed another contact other than Erin. Michael will take this lead as Michael has taken the lead on a lot of the SDS. Michael will compile the information and ensure those projects move forward.
Another action item is from Barry Jarvis. He is regarding environmental work for the waste water project and the water system upgrade project. There are two options. One, the Tribe contract with outside surveyor and be reimbursed. Or, the Sanitation District would contract with them, and go under procurement from the Tribe. Erin recommends option one as the Tribe can monitor it and closely monitor the expenditures and the funding is provided, because of the Tribes participation and services rendered for Tribal people so the oversight is reasonable. She would like Council consensus regarding this.

Verna Reece motioned and Bud Johnson seconded to approve option one having the Tribe maintain the funding, contract and work with the Sanitation District, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister motioned and Jody Waddell seconded to approve Erin’s report, 7 haa, 0 puuhara, 0 pupitihara.

16.) Erin Hillman, KTHA Report:

Ann submitted the KTHA report as interim Director. She is not present but Erin briefed the report for the Council. The position of the CFO for KTHA was offered yesterday. The Administrative Assistant position interviews will be held next Wednesday and that will bring the organization back to fully staffed. She will be following up on some audit letters to ensure she is up to speed
on that communication and then she will be in office.

Jody Waddell motioned and Bud Johnson seconded to approve the KTHA Board report, 7 haa, 0 puuhara, 0 pupitihara.

Phone Votes:

a. Request approval to pay for cooking services and food for the mentor training in

Happy Camp. Passed.

b. Request approval for the Youth Council to travel to Washington DC for conference and anniversary of “let’s move it in Indian Country.” Did not pass.

c. Request approval of the revised Director of Administration Programs and

Compliance position description. Passed.

d. Request approval to pay AAAHC fee. Passed.

e. Request approval of addendum (1) to 12-C-043 between the Karuk Tribe and

Native Link in the amount of $75,000. Passed.

f. Request approval for travelers (dancers and TANF chaperones) to travel to Pala, May 5-6, 2012. Passed.

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g. Request approval of agreement 12-A-041 between the Karuk Tribe and Roger

Brown. Passed.

h. Request approval of contract 12-C-064 between the Karuk Tribe and Adrian

Pretzellis. Passed.

Committee Reports:

NCIDC Committee Meeting Minutes:

Closed Session:

Consensus: to refer Tribal Member# 609 to the KTHA Board for full evaluation of the waiting list process since 2008.

Consensus: to deny the recommendation to provide additional services for Descendants until a secure funding stream is identified and program guidelines are established.

Crispen McAllister motioned and Dora Bernal seconded to approve dorm deposits to (2) Tribal

Members $125 and $300, 7 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister excused himself from the meeting.

Michael Thom motioned and Bud Johnson seconded to approve paying for a Tribal Member’s books, not to exceed $120, 6 haa, 0 puuhara, 0 pupitihara.

Crispen McAllister rejoined the meeting.

Dora Bernal motioned and Crispen McAllister seconded to pay employee # 0738 $150 for teaching classes, 7 haa, 0 puuhara, 0 pupitihara.

Dora Bernal motioned and Jody Waddell seconded to move the NEW Program to TANF and have Dion Wood make the amendments of Childcare and NEW to the TANF Plan, 7 haa, 0 puuhara, 0 pupitihara.

Dora Bernal motioned and Crispen McAllister seconded to pay $85.69 for the lost receipt to employee #2267 credit card, from discretionary, 7 haa, 0 puuhara, 0 pupitihara.

Consensus: to allow Mercedes Deacosta to use the land near the blue house for a community garden, and KTHA can review the options of loaning equipment.

Consensus: to table the agreement with former employee #8551 to Thursday’s Planning Meeting.

Consensus: to deny insurance coverage for the Emmitt/Super Memorial Softball tournament due to consistency with denials of liability for outside events.

Consensus: to deny loan request from Tribal Member #1187 until further funding is available.

Consensus: to refer Tribal Member #NA to TERO for consideration of his request.

Consensus: to send requests made for ceremonies back to families until a face-to-face meeting is done between Ceremonial Leaders.

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Consensus: for the Chairman to directly remind employee’s #AK and 4847 to reply to their voicemail in a timely manner, reprimands for employee’s #6746 and #1988 and to set meetings with HR to directly meet with additional employees if needed.

Michael Thom motioned and Bud Johnson seconded to pay $750 for Tribal Member# 3919 from

Third Party, 5 haa, 0 puuhara, 2 pupitihara (Verna Reece and Dora Bernal).

Next Meeting: June 28, 2012 at 3pm in Orleans, CA.

Crispen McAllister motioned and Bud Johnson seconded to adjourn the meeting at 7:40pm

Respectfully Submitted,

Russell “Buster” Attebery, Chairman

Recording Secretary, Barbara Snider

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