Karuk Tribe – Health Board Meeting
June 9, 2011 – Meeting Minutes
Meeting called to order at 3:02 PM by Chairman, Arch Super
Present:
Arch Super, Chairman
Michael Thom, Vice-Chairman
Florrine Super, Secretary / Treasurer
Dora Bernal, Member at Large
Verna Reece, Member at Large
Crispen McAllister, Member at Large
Bud Johnson, Member at Large
Florence Conrad, Member at Large
Sonny Davis, Member at Large
Absent:
None
Dora Bernal read the Health Mission Statement aloud for the audience
Agenda:
Florrine Super motioned and Florence Conrad seconded to approve the agenda with changes, 8 haa, 0 puuhara, 0 pupitihara.
Minutes of May 9, 2011:
Dora Bernal motioned and Florrine Super seconded to approve the minutes of May 9, 2011, 8 haa, 0 puuhara, 0 pupitihara.
Guests:
1.) Brian Tripp, Tribal Member
Brian is present with other Tribal Members to report what is being done with the brush dance area at Katimin. They are part of the group that is repairing the Katimin Dance House. He announced that they will be holding a brush dance at the site and they are looking for a date that does not conflict with any other events. They need support and have already felt unsupported during their rebuilding activities. 40 years ago Katimin was built and now it has been rebuilt from the fire and was rebuilt after it was filled in. He understands that there are hard feelings surrounding the rebuild but those are not coming from him. Harold Tripp provided logs for the rebuilding and then was told not to partake in the activity and it would be nice if the Tribe supported them a little more. In the event the Tribe doesn’t support them, they will still continue to have progress at the site. Brush dances are scheduled in all areas. Sonny noted that the brush dances so far haven’t been held and the families have requested this in all communities due to the amount of deaths in the past year.
Brian noted that he is a dance leader and the Tribe shutting down dances is not right; the dances have already been planned. Sonny noted that there should be honor for those that have passed on. Sonny noted that the people are the people of the same Tribe, and when the families asked to not have them all other families honored that request. Brian noted that things were bad once and that started by allowing others to fill in the dance pit and there was never any reporting of the outcome for that incident. He noted that Bud and Sonny were on the Council at that time and were not open regarding what had taken place and the hurt that was caused was wrong. Sonny asked for Brian to respect the families and the deaths in those families. Brian noted that he is respectful and that no one should put that on him and his family.
Arch noted that the Tribal Council will discuss and reiterate their discussion to keep the Government separate from the Ceremonial Leaders. Brian noted that again, it was the Tribal Council’s authority that a crew filled the pit in.
Laura Mayton commented that it has always been the Tribal Council’s decision to keep the ceremonies and the Tribal Council leadership separate. Laura noted that the pit was filled in but not by the Tribe’s authorization or the Tribal Council’s. She said that having the Tribal Council separate from such decisions, is because they are not all Tribal Leaders but government leaders. Brian agrees, but they were already involved and allowed others under them to conduct the fill, authorizing it. There was discussion on the Tribal practices and the respect that is shown for deaths.
Brian noted that the Tribal Council is involved because the closure was posted on Karuk Tribal letterhead. Arch noted that not all Council Members were present and the decision that was made was re-discussed after further information was brought forward. Arch would like to have this issue sent back to the Tribal Council for a full report from both sides.
Patrick explained Indian law that states when there is passing on of loved ones, the immediate families do not dance to show their respect, not that all people shouldn’t dance. Patrick announced other Indian laws that were passed down generation to generation and how to honor those laws. What is happening now is not Indian law but some individuals’ laws and that is not right.
Patrick thanked the Tribal Council and invited all people to the brush dance ceremony that will be held in the rebuilt Katimin dance house. Brian will keep the Tribal Council informed of outcomes but appreciates that they will not participate in the ceremonies as leaders.
Florence left the meeting.
Director Reports:
1.) Daniel Pratt, TANF Director:
Daniel is present to review his written report.
Florrine left the meeting.
Daniel discussed his action items. He continues to work with Quartz Valley and he has re-amended the TANF Plan including Quartz Valley and has submitted to ACF for their required review.
Florrine and Florence rejoined the meeting.
In a couple weeks there will be staff attending the quarterly TANF meeting and at that time he is hoping to begin negotiations on Quartz Valley’s client numbers.
Daniel has two action items; one will be to hire a part time cultural teacher in Yreka for two to three weeks and if that works well he will add the position to the other communities. Daniel provided a copy to the Council for them to review. Florrine noted that this will be done in each community eventually. Daniel would like to first have this activity in Yreka and evaluate how this will move forward and within two months begin planning for the other two areas. Daniel noted that he can evaluate that, and determine how that works. Daniel noted that he has this in his budget. Daniel would recommend that all TANF Representatives review it and make their recommendation to the Tribal Council as an action item.
Dora noted that the TANF Reps, all, should have reviewed this. Florrine noted
that she attempted to get Dora to review it, however she was unavailable.
Daniel said that if the Council needs time to review it, then he will seek
approval at a later time. Florence asked if this could be reviewed and approved
at the Council Meeting. Daniel was fine with that and it will be presented
again at that time.
He went on to present his next action item. In that the last two years the staff have attended the TANF training, and Daniel would like all TANF staff to attend this year as well. This training covers all portions of the TANF program. This one is in Albuquerque NM, July 18-21, 2011. Florence will not attend as she is already on travel status. Dora would like to have an agenda to evaluate the travel. Daniel noted that it is a wealth of information. Michael would like to see the agenda as well or some information on the travel prior to taking action. Michael would like to have this presented at the next meeting; but Daniel determined that he could obtain the agenda right away for discussion this evening. Verna asked how many staff members. Florrine will be attending it, along with 9 staff members.
Eric noted that he, Alphonso and Daniel have met regarding administrative privileges to the TANF computer systems but there is no final information prepared to report on. Eric did provide a verbal report. Alphonso was given Administrator privileges to the computer and software. He has agreed to stick to a list of approved programs to be released to the computers and their server, and if there are additional needs he then would present them to the IT staff first. Alphonso will have remote access privileges to assist staff in all three sites.
Verna Reece motioned and Florrine Super seconded to approve Daniel’s report, 8 haa, 0 puuhara, 0 pupitihara.
2.) Mike Edwards, Children and Family Services:
Mike has a copy of a resolution, 11-R-064, for Title IV-E subparts 1 & 2. This funding supports the IV-E agreement as well.
Florence Conrad motioned and Michael Thom seconded to approve resolution 11-R-064 authorizing submission, 8 haa, 0 puuhara, 0 pupitihara.
Mike noted that he distributed a contract with COS for an intern student to work under Joe Snapp’s program in Yreka. He distributed this at the last Planning Meeting but was missing sovereignty language so that was included; also a revision of 90 days to 30 days for cancelling the contract.
Florrine Super motioned and Crispen McAllister seconded to approve contract 11-C-045 between COS and the Karuk Tribe, 8 haa, 0 puuhara, 0 pupitihara.
Mike would like to seek approval for out of state travel to Circles of Care, in Rockville. This will be the last grantees meeting in Rockville MD. He would like to seek approval for April Attebury, Chuck Lent, Robert Attebery, Rivkah, Holly Hensher, Florence Conrad and Mike Edwards. The seven tribes will do a presentation on the programs and the Systems of Care. Laura commented that prior to the serious discussion of moving to Systems of Care, she would like that information shared with the Tribal Council because she has serious concerns regarding that transitions, financially.
Michael Thom motioned and Florrine Super seconded to approve out of state travel for the Circles of Care grantees meeting in Rockville MD, 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned and Bud Johnson seconded to approve Mike’s report, 8 haa, 0 puuhara, 0 pupitihara.
3.) Eric Cutright, IT Director:
Eric provided his written report to the Council. He has an action item that was included in their packets, but he has an updated one to distribute as well. It is an agreement with Pacific Power for pole rentals at $340.68 per year.
Michael Thom motioned and Bud Johnson seconded to approve agreement 11-A-046, 8 haa, 0 puuhara, 0 pupitihara.
Eric then went on to provide a verbal update. The Yreka clinic project remodel is complete. He and Gerry rewired the expansion for computer and phone use and the staff are moving into the space.
A few months ago there were grants submitted for telemedicine and the Tribe supported those. Both applicants have become finalists and are in the process of due diligence. Of 50 applications, 15 will be funded, and only 35 made it to the due diligence phase, which is great.
Verna Reece motioned and Sonny Davis seconded to approve Eric’s report, 8 haa, 0 puuhara, 0 pupitihara.
4.) Vickie Walden, Dental Office Manager:
Not present, written report provided.
Dora Bernal motioned and Michael Thom seconded to approve Vickie’s report, 8 haa, 0 puuhara, 0 pupitihara.
5.) Lessie Aubrey, EDHHS:
Lessie is on travel status but Vickie Simmons is present to review Lessie’s action items.
Vickie would like to seek out of state travel approval for Consultation on Indian Health Services in Washington DC. Dora recommends that a member of the Tribal Council attend with her, as this is Government to Government formal consultation.
Michael Thom motioned and Florence Conrad seconded to approve out of state travel for Lessie Aubrey and Dora Bernal to Washington DC, July 6-7, 2011, 8 haa, 0 puuhara, 0 pupitihara.
She then sought approval for Dr. Shoen to go to the National Oral Health Council Meeting, July 26-28, 2011 in Maryland.
Florence Conrad motioned and Florrine Super seconded to approve out of state travel for Dr. Shoen July 26-28, 2011 to Bethesda MD, 8 haa, 0 puuhara, 0 pupitihara.
She would also like approval of agreement 11-A-047 between the Karuk Tribe and Donita Hill. The agreement will cover a community dental health coordinator program to bring dental services to the underserved communities. Both RDH’s have taken the required training and will not implement the program.
Dora Bernal motioned and Michael Thom seconded to approve agreement 11-A-047, 8 haa, 0 puuhara, 0 pupitihara.
Crispen asked about the dental grant for Siskiyou County, but Crispen inquired if Nikki goes downriver. Florence noted that Nikki goes to the schools downriver and completes a lot of work in the really rural areas, trying to capture all the kids.
Crispen McAllister motioned and Florrine Super seconded to approve Lessie’s report, 8 haa, 0puuhara, 0 pupitihara.
6.) Annie Smith, PHN:
Report tabled, not provided.
7.) Vickie Simmons, CAC:
Vickie noted that AAAHC is coming in 2012 and the policies must be reviewed, revised as necessary and approved by the Health Board. She will be bringing policies forward as necessary to being preparing for AAAHC review.
Florence Conrad motioned and Sonny Davis seconded to approve the policies in Vickie’s report (01-001-000, 01-001-005, 01-001-010, 01-001-015, 01-001-020, 01-002-025, 07-000-305, 8 haa, 0 puuhara, 0 pupitihara.
Vickie then continued on reviewing her report and noted that there was some training provided at the biannual meeting which was very good training, and she recommends this for all supervisors of the Tribe.
Florence Conrad motioned and Sonny Davis seconded to approve Vickie’s report, 8 haa, 0 puuhara, 0 pupitihara.
8.) Chad Tiraterra, Database Administrator:
Chad noted that his report wasn’t provided in time for the packets but he is present tonight to provide it to the Council. He did note that several staff has not completed the IHS security training that is required of all staff. He will send another reminder but then will begin restriction to network access for non-compliance.
Florence Conrad motioned and Sonny Davis seconded to approve Chad’s report, 8 haa, 0 puuhara, 0 pupitihara.
Guests: Non Health Employee’s:
1.) Rick Hill, KCDC/ Grant Writer:
Rick is present to seek approval of a letter to the California Endowment to see if they are willing to provide funding to KCDC. After discussion it was clear that the KCDC Board did not approve the letter and do to some questions form the Tribal Council, Rick will first determine if the KCDC Board is will to review it and then he may bring it back.
Closed Session:
Dora Bernal motioned and Michael Thom seconded to uphold the CHS denial and pay $2,216 for CHS Case #221, 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned and Crispen McAllister seconded to approve a loan agreement with Tribal Member #1900, Tribal Member #11 as co-signer, old balance still owing with reduced payments of $100 monthly, removal from suspension of services, $2,000 from TERO, $2,000 from the Karuk Tribe, 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned and Bud Johnson seconded to approve travel to Sacramento June 25, 2011 for Florrine to attend the CRIHB Finance Meeting, 7 haa, 0 puuhara, 1 pupitihara (Florrine Super).
Consensus: to table request from Tribal Member #1075 to seek further information.
Consensus: to table loan request from Tribal Member #742 to seek further information.
Directive: for employee’s; 3770, 4811, HH, 3413 to complete mediation with Barbara Norman, immediately.
Next Meeting Date: June 9, 2011 at 3pm in Happy Camp
Verna Reece motioned and Dora Bernal seconded to adjourn meeting at 5:23 PM, 8 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider