Karuk Tribe – Health Board Meeting
April 14, 2011 – Meeting Minutes
Meeting called to order at 3:05 PM, by Arch Super, Chairman
Present:
Arch Super, Chairman
Verna Reece, Council Member
Dora Bernal, Council Member
Bud Johnson, Council Member
Crispen McAllister, Council Member
Absent:
Michael Thom, Vice-Chairman
Florrine Super, Secretary
Florence Conrad, Council Member
Sonny Davis, Council Member
The Health Mission Statement was read aloud by Crispen McAllister, Council Member.
Agenda:
Bud Johnson motioned and Crispen McAllister seconded to approve the agenda with changes, 4 haa, 0 puuhara, 0 pupitihara.
Regular Health Board Minutes of March 10, 2011.
Verna Reece motioned and Crispen McAllister seconded to approve the minutes of March 10, 2011, 4 haa, 0 puuhara, 0 pupitihara.
Guests:
1.) Suzanna Hardenburger, Business Office Manager:
Suzanna noted that her action item is attached to Lessie’s report. It is an action item regarding the possible remodel of the Happy Camp facility. The staff has identified that they are in need of remodeling to house the point of contact staff a little differently to make for the intake of patients, smoother and accurately capture data for electronic entry at the point of the visit.
Verna Reece motioned and Dora Bernal seconded to approve the office remodel, 4 haa, 0 puuhara, 0 pupitihara.
Director Reports:
1. Daniel Pratt, TANF
Director
Daniel is not present but his report is included in the packets for review.
Crispen McAllister motioned and Bud Johnson seconded to approve Daniel’s report, 4 haa, 0 puuhara, 0 pupitihara.
2. Mike Edwards, Children & Family Services:
Mike is not present but his report is included in the packets for review; he is on travel status.
Dora Bernal motioned and Verna Reece seconded to approve Mike’s report, 4 haa, 0 puuhara, 0 pupitihara.
3. Vickie Walden, Dental Office Manager:
Vickie is present to review her report with the Health Board. She reviewed the continued training for the hygienist agreement again. Also, commenting on the equipment and funding received because of the agreement for internship and partnership. Laura Mayton noted that Nikki and Donita are done with their training, but they are not finished with their partnership until fall. Vickie is following this but is unsure of the specifics. She does understand that they will be able to provide additional services for facilities in rural areas with the equipment that will be provided to go out in the field. She also noted that Nikki and the Dentists will have to work on the details regarding how the services will be provided.
Verna Reece motioned and Crispen McAllister seconded to approve Vickie’s report, 4 haa, 0 puuhara, 0 pupitihara.
4. Lessie Aubrey, EDHHS:
Lessie is not present but her report is included in the packets for review; she is on travel status.
Dora Bernal motioned and Crispen McAllister seconded to approve Lessie’s report, 4 haa, 0 puuhara, 0 pupitihara.
5. Annie Smith, PHN
Annie is present to review her report. Her report was not included in the packets so she distributed it for the Council. Annie noted that the new vehicle has been ordered but has not arrived yet. The budget is spending on time and accurately.
Annie, Clarence and Flo attended training on Injury Prevention. This was a useful training and she learned how to capture the statistical data that is needed to provide training specific on the needs of the community.
She reminded everyone to get their flu shots, as the upcoming flu season is expected to be quite bad. The vaccine will arrive in three or four months, so people can look for that and schedule getting them.
She is planning for the Tribal Reunion with a theme of “getting out and moving”. They are excited to contribute to the Reunion and get people up and moving.
Verna Reece motioned and Crispen McAllister seconded to approve Annie’s report, 4 haa, 0 puuhara, 0 pupitihara.
6. Vickie Simmons, DQMCH:
Vickie is present to review her written report with the Board. She attended several trainings within the past month, which is more than she would like to, however it was necessary to obtain WebEx training for the diabetic grant that the Tribe has. She is well within her budget. There were zero complaints for the month of March and incident occurrences there were three.
Vickie noted that she is tracking immunizations in coordination with the GPRA report and the staff appears to be doing very well.
Bud Johnson motioned and Dora Bernal seconded to approve Vickie’s report, 4 haa, 0 puuhara, 0 pupitihara.
7. Chad Tiraterra, RPMS Site Manager
Chad is present to review his written report with the Board. He provided an overview of the reports attached to his report including the patient visits by location and by category of those visits.
He has one action item; to make the IHS security awareness training mandatory for all staff. The Health Program has to comply with the training but the Administration staff does not. Chad would make the recommendation that all staff complete it, as it’s useful for confidentiality and compliance with HIPPA laws and regulations.
Dora Bernal motioned and Crispen McAllister seconded to approve making the IHS Security Awareness training mandatory for the Tribe’s employees, 4 haa, 0 puuhara, 0 pupitihara.
Bud Johnson motioned and Crispen McAllister seconded to approve Chad’s report, 4 haa, 0 puuhara, 0 pupitihara.
Crispen inquired about the dental program and them moving to electronic health records. It was announced that an electronic health records committee was formed for the dental staff that will work on moving them to dental EHR, ensuring all aspects of moving from paper charts to electronic ones are covered for data entry, billing, patient registration and the dental providers.
8.) Eric Cutright, IT Director:
Eric is present to review his written report. He stated that there is a lot happening in the IT Department. He noted that the Orleans server has been replaced. They are looking to replace the phone system there on Sunday.
The last resolution that the Health Board approved supporting working with a grant program to obtain funding for Broadband services is still pending. He will be working with Jaclyn to develop a potential proposal that will be presented to the Tribal Council at their upcoming Council Meeting. They will be holding a community meeting May 2, 2011 to discuss the grant services if funded to gather the community’s input.
He and his staff are working on IT work orders, to be submitted electronically. He is working on this to track the needs of departments and tracking of services being provided.
Barbara will add the IT Department to the Council’s Retreat, for discussion on the IT Department priorities.
Eric then presented Scott’s request for a Droid Galaxy S Phone. Eric noted that the justification on the request as noted by Scott this is something that Eric agrees with. The items will be tabled to Thursday’s planning meeting.
Eric then noted that the online gift shop project is moving along. They are having some setbacks and some staff training is needed, and then IT is hoping to go live next week with the site. Only merchandise is going to be sold on the online store, no tobacco products.
Eric then noted that there have been several websites have been blocked and included in those sites is Facebook, and he is waiting for a security update to be released before unblocking any sites. He believes that he will have it up and running within the next couple weeks.
Verna Reece motioned and Bud Johnson seconded to approve Eric’s report, 4 haa, 0 puuhara, 0 pupitihara.
Eric is working on the scope of work for an RFP to be flown for the sound system for the Yreka Building. They are hoping to have it done by the next Council Meeting but were unaware that the next Council Meeting in that area is May 26, 2011; he will still shoot for that date as a test time for a sound system that will work for the community and the Council.
Employee Non-Health:
1.) Jaclyn Goodwin, Grant Writer/Resource Developer.
Jaclyn is present to request out of state travel for NAGPRA grant writing training in St. Paul Minnesota, May 2-4, 2011.
Bud Johnson motioned and Crispen McAllister seconded to approve out of state travel to St. Paul Minnesota, May 2-4, 2011 for Jaclyn Goodwin, 4 haa, 0 puuhara, 0 pupitihara.
2.) Bob Goodwin, Self-Governance Coordinator:
Bob requested that the Council provide services for the upcoming Jump Dances. He understands that there are restrictions to services provided for ceremonies but David is requesting the use of an old tribal vehicle or vehicles for transporting elders to the ceremonies in addition to water, port a potties and insurance coverage.
Dora Bernal motioned and Crispen McAllister seconded to approve insurance coverage, port a potties and water to be provided for the Jump Dance ceremony July 25-August 15, 2011, 4 haa, 0 puuhara, 0 pupitihara.
He is also present to provide the Council with a copy of the BOR AFA that he and Toz worked on. He has completed review of the document and while working with Toz determined that they may seek additional funding. He is doing that and the AFA must be approved and submitted while he is on travel. He has prepared the document, provided copies to the Council and asked that it be an action item at the Thursday Planning Meeting.
3.) Rick Hill, KCDC Grant Writer:
Rick is present to seek the Council’s approval to release data on the Karuk Tribe and its computer center in the hopes to obtain a collaborative funding opportunity with the College of the Redwoods. He needs to have Council approval as the data is captured and belongs to the Tribe and the proposal will be drafted by College of the Redwoods and partner with the Karuk Tribe if funded.
Consensus: to allow Rick to release the data needed to work with College of the Redwoods on a grant proposal that is intended to benefit the Computer Center.
Closed Session:
Special Meeting: 2:30-3:00PM; Verna Reece motioned and Crispen McAllister seconded to approve allowing KTHA to temporary use the Tebbe property as storage for the FEMA trailers, 4 haa, 0 puuhara, 0 pupitihara.
Consensus: to set a mandatory meeting with the TANF staff for review of actions taken and to inform the TANF Representatives of any outcomes.
Dora Bernal motioned and Crispen McAllister seconded to offer the position to employee #1263 at $124,000 with a 60 day requirement of notice to be given if he chooses to leave, 4 haa, 0 puuhara, 0 pupitihara.
Dora Bernal motioned and Crispen McAllister seconded to approve removing the debt by Tribal Member #867, due to his extensive volunteering with the Tribe and to ensure he is eligible for assistance. Crispen will work with Ruth on the language training assistance, 4 haa, 0 puuhara, 0 pupitihara.
Crispen McAllister motioned and Verna Reece seconded to approve is signing the letter of support and the related data information to seek funding with the College of the Redwoods, 4 haa, 0 puuhara, 0 pupitihara.
Consensus: to table loan request from Tribal Member #993 to Thursday’s Planning Meeting.
Bud Johnson motioned and Crispen McAllister seconded to approve Tribal Member #2018 to be on the People’s Center Advisory Board, 4 haa, 0 puuhara, 0 pupitihara.
Verna Reece motioned and Dora Bernal seconded to approve out of state travel for Helene Rouvier to St. Paul Minnesota, payable from discretionary, 4 haa, 0 puuhara, 0 pupitihara.
Dora Bernal motioned and Verna Reece seconded to approve distribution of $2,600 per year through wages instead of the insurance coverage for employee # 1017, 4 haa, 0 puuhara, 0 pupitihara.
Crispen McAllister motioned and Bud Johnson seconded to approve the bid and accept Shasta Construction INC., to complete fiber optic work for the Karuk Tribe; this shall include Head Start and all seven locations for fiber optic lines, 4 haa, 0 puuhara, 0 pupitihara.
Consensus: to table the employee request and additional funding from Discretionary to cover additional fiber optic linkage of home and additional tribal property to Thursday’s Planning Meeting.
Informational: HR provided an update on recent staff situations and possible outcomes.
Dora Bernal motioned and Crispen McAllister seconded to donate $50 of merchandise for the Happy Camp Elementary School’s incentive chest for their upcoming STAR testing, 4 haa, 0 puuhara, 0 pupitihara.
Dora Bernal motioned and Crispen McAllister seconded to approve up to $800 in discretionary funding to have repairs on the Lexus, 4 haa, 0 puuhara, 0 pupitihara.
Crispen McAllister motioned and Bud Johnson seconded to all Tribal Member #732 to skip April 2011 loan payment and add to the end of her loan, 4 haa, 0 puuhara, 0 pupitihara.
Dora Bernal motioned and Crispen McAllister seconded to approve loaning employee #Chelle Albonico $1,100 with full repayment by July 31, 2011 with employee #Sara Spence as a co-signer, 4 haa, 0 puuhara, 0 pupitihara.
Dora Bernal motioned and Crispen McAllister seconded to pay $125 for Tribal Member #2862 toward her request, 4 haa, 0 puuhara, 0 pupitihara.
Crispen McAllister motioned and Bud Johnson seconded to approve loaning $2,600 to employee #0988 with full repayment by May 31, 2011, 4 haa, 0 puuhara, 0 pupitihara.
Consensus: to table request from Tribal Member #992 and deny request from Tribal Member #2093 for attorney services.
Consensus: to cancel previous travel to Blue Lake for Dora Bernal and have her chaperone the Berkley College visit as a Council / TANF Representative.
Informational: temporary co-management and oversight changes will be enacted at KCDC to ensure mentoring takes place.
Informational: there was no follow up on employee #4761 evaluation with the Tribal Council or the KTHA Board and both would like to be informed of this.
Crispen McAllister motioned and Bud Johnson seconded to approve travel for Arch Super to Tucson AZ, June 29-July 1, 2011, 4 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date: May 12, 2011 at 3PM in Happy Camp, CA.
Crispen McAllister motioned and Bud Johnson seconded to adjourn meeting at 8:08 PM, 4 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider