Karuk Tribe – Council Meeting
October 20, 2011 – Meeting Minutes
Yreka, CA.
Meeting called to order at 3:01pm by Arch Super, Chairman
Present:
Arch Super, Chairman
Michael Thom, Vice-Chairman
Florrine Super, Secretary/Treasurer
Bud Johnson, Member at Large
Sonny Davis, Member at Large
Dora Bernal, Member at Large
Verna Reece, Member at Large
Florence Conrad, Member at Large (late)
Crispen McAllister, Member at Large (late)
Absent:
None at this time.
Prayer was done by Sonny Davis and Florrine Super read the Mission Statement for the audience.
Agenda:
Florrine Super motioned and Sonny Davis seconded to approve the agenda with changes, 6 haa, 0 puuhara 0 pupitihara.
Minutes of September 22, 2011:
Dora Bernal motioned and Sonny Davis seconded to approve the minutes, 6 haa, 0 puuhara, 0 pupitihara.
Guests:
1.) Nicole Croy, Tribal Member
Nicole is present to seek assistance from the Council for her daughter. Her daughter is a top student and is seeking assistance to attend the trip to Washington DC. She is a Karuk Descendant but enrolled in the Pit River Tribe. The registration due date is November 18, 2011. Arch noted that there are students that do request this type of assistance but the Council will have to review that budget and get back to Nicole.
2.) Rodney Davis, Tribal Member
Rodney is present to discuss his rent and due to his wife being Non Native American she does not receive any benefits from the Tribe but yet she has to pay higher rent because her income is taken into factor at KTHA along with his. He is concerned that Non Native Americans do not receive assistance when they are married to a Tribal Member or have Tribal Member children, because their health and their well-being directly affect Tribal people both financially and personally.
He then noted that there is a lot of funding that goes into the Tribe but at the Karuk Tribe there is no disbursements. He noted that Florrine discussed this and mentioned possibly providing some money to Elders. He noted that everyone mentions services for Elders when running for office and comment on how they will help the elders but he is interested in knowing just how they are going to help them. He would like the monetary assistance considered.
Arch noted that he will refer Rodney to the KTHA Meetings to discuss the rent situation.
Crispen McAllister and Florence Conrad arrived at 3:11pm.
Directors Reports:
1.) Sandi Tripp, IRR Project Manager:
Sandi is present and her written report has been provided. Sandi has one action item. She would like approval for Bucky Lantz and herself to travel to the transportation conference this year. Arch inquired how long Bucky has been working for the Tribe and Sandi noted that he is full time regular and will be kept busy with all the work that needs to be maintained. There is a temporary onboard at this time and he is assisting with roads. Michael inquired if there was sufficient funding to pay for both to travel.
Florrine Super motioned and Sonny Davis seconded to approve out of state travel for Bucky Lantz and Sandi Tripp to Nashville TN, November 14-18, 2011, 8 haa, 0 puuhara, 0 pupitihara.
Sandi also briefed the Council on the State Transit Counsel and some hurdles that she is having. This will be discussed at length with the Tribal Council at a later time.
Verna Reece motioned and Florrine Super seconded to approve Sandi’s report, 8 haa, 0 puuhara, 0 pupitihara.
2.) Leaf Hillman, DNR:
Leaf is not present but his written report is provided.
Florrine Super motioned and Sonny Davis seconded to approve Leaf’s report, 8 haa, 0 puuhara, 0 pupitihara.
Sandi asked to present DNR action items. She would like to present contract 12-C-012 between the Karuk Tribe and MKWC in the amount of $29,000.
Dora Bernal motioned and Crispen McAllister seconded to approve contract 12-C-012, 8 haa, 0 puuhara, 0 pupitihara.
She then presented contract 11-C-089 between the Karuk Tribe and Jeanette Quinn in the amount of $25,000 GAP FY12.
Dora Bernal motioned and Verna Reece seconded to approve 11-C-089, 8 haa, 0 puuhara, 0 pupitihara.
She then noted that Crystal Bowman was requested to attend out of state travel to Santa Fe New Mexico, November 15, 2011, which they have funding for.
Michael Thom motioned and Dora Bernal seconded to approve the out of state travel for Crystal Bowman to Santa Fe NM, November 15, 2011, 8 haa, 0 puuhara, 0 pupitihara.
She then noted that there an outside agency has determined that they would like to purchase some equipment that is outdated from the water quality office in the amount of $1,000 plus shipping. And the Tribe would like the money up front prior to shipping and the funding will be sent directly to the Tribe.
Dora Bernal motioned and Verna Reece seconded to allow the selling of unused/outdated equipment, 8 haa, 0 puuhara, 0 pupitihara.
3.) Scott Quinn, Land Department:
Scott is present to request approval of the over limit fee to his credit card. He purchased items for the RV Park and then was on travel which put him over limit.
Florence Conrad motioned and Sonny Davis seconded to approve covering the $39 over limit fee to Scott Quinn’s VISA, 8 haa, 0 puuhara, 0 pupitihara.
Laura noted that there is a 1-800 number on each card and employees with cards can check their balance to ensure they do not go over the limit.
Dora Bernal motioned and Sonny Davis seconded to approve Scott’s report, 7 haa, 0 puuhara, 1 pupitihara (Florrine Super).
4.) Sara Spence, HR:
Sara is present to highlight her report but has no action items. She is planning on reviewing changes of some with the Management Team on November 8, 2011 and then seek final approval by the Council on November 10, 2011. Florrine asked if the Newsletters were sent out. They have been.
Florrine Super motioned and Bud Johnson seconded to approve Sara’s report, 8 haa, 0 puuhara, 0 pupitihara.
5.) Dion Wood, TERO Director:
He is present to provide information to the Council and has one action item. He provided a first newsletter from the TCCA.
He would like approval to attend a hearing in Washington DC regarding funding for Tribal Childcare. It will be early November or the second week of November.
Florrine Super motioned and Crispen McAllister seconded to approve out of state travel for Dion to Washington DC either the first or second week of November 2011, 8 haa, 0 puuhara, 0 pupitihara.
Dion then announced that TERO has been working hard on the Workforce Protection Act with the feedback that they received from the Management Team. Due to re-working the document; the Management Team will create a Tribal OSHA ordinance. Dion is seeking permission to assign this task to the Management Team. Michael noted that he feels that this is a good idea as there would be more people working on the project and consider developing a Tribal OSHA or to have parts of the State’s OSHA. Dion feels that they are the ones to enforce this so they should work on it as well and then they will select a safety Committee at a later time.
Verna Reece motioned and Florence Conrad seconded to approve Dion’s report, 8 haa, 0 puuhara, 0 pupitihara.
6.) Duke Arwood, Education Coordinator:
Duke is present to review his report with the Council. He has one action item. He noted that he has a travel request but it cannot come from his budget but another budget and he would like to know which one. The travel will be to Los Angeles CA with an unknown date at this time. He is excited about the development of a California Indian College and is looking forward to advising on this. There will be two meetings a year or once a quarter until there is a level of supervisors onboard that can take over the day to day operations and tasks.
Laura noted that he has a travel budget but it is minimal and she noted that it was approved previously to not travel out of that fund due to how many restrictions it has. The Council agrees to use this out of the BIA budget as he doesn’t have much travel funding and the Council asked him to sit on the Board.
Dora inquired if Duke received the list of people that have been provided financial assistance to see if those individuals could in turn provide some assistance. Duke noted that some of those students assisted at the Math and Science Camp.
Florrine Super motioned and Michael Thom seconded to approve Duke’s report, 8 haa, 0 puuhara, 0 pupitihara.
7.) Robert Attebery, LIAP Administrator:
Is present, has no action items.
Florence Conrad motioned and Sonny Davis seconded to approve Robert’s report, 8 haa, 0 puuhara, 0 pupitihara.
8.) Jaclyn Goodwin, Grant Writer:
Jaclyn is present to provide information to the Council on some project ideas for the 2012 ICDBG funding. She provided information to the Management Team to seek project ideas but she would like the Council to provide information as well and then have a final direction provided on November 3, 2011. Florence noted that she did hear some funding opportunities on the radio, because of the push for services to obsess children.
Dora Bernal motioned and Michael Thom seconded to approve Jackie’s report, 8 haa, 0 puuhara, 0 pupitihara.
9.) Helene Rouvier, People’s Center Coordinator:
Helene is present to seek approval of a contract modification #1 to contract 11-C-063 to extend the contract to the first of the year with DZC Consulting. This is result of the computer she has was incapable of running the needed software program. So now that she has a new computer she will need training.
Michael Thom motioned and Crispen McAllister seconded to approve the modification #1 to the contract 11-C-063, 8 haa, 0 puuhara, 0 pupitihara.
She then sought approval of the People’s Center Bylaws.
Dora Bernal motioned and Michael Thom seconded to approve the bylaws for the People’s Center, 8 haa, 0 puuhara, 0 pupitihara.
Verna Reece motioned and Crispen McAllister seconded to approve Helene’s report, 8 haa, 0 puuhara, 0 pupitihara.
10.) Laura Mayton, CFO:
Laura Mayton is present to review her report. She has no action items.
Dora Bernal motioned and Florrine Super seconded to approve Laura’s report, 8 haa, 0 puuhara, 0 pupitihara.
11.) Ruth Rouvier, Language Coordinator:
Ruth is present to provide her report and distribute CD’s for their review. She provided a copy of the finished video of the language documentation project. Arch translated the phrase of the month provided by Julian Lang. She then noted that they also made a sign that translates to the earth dams make bad water, for the upcoming Siskiyou County Meeting tonight.
Dora Bernal motioned and Sonny Davis seconded to approve Ruth’s report, 8 haa, 0 puuhara, 0 pupitihara.
12.) Erin Hillman, Dir of Admin Programs and Compliance:
Erin provided a thank you note that the recent HIP replacement person that received a new home.
She then provided action items from Indian Health Services. She first presented 11-A-013 which will be used to repair and relocate wastewater pipeline crossing at the mouth of Indian Creek. This will be a pass thru to the Happy Camp Sanitary District. It was noted that due to the amount of Native Americans that are affected then this is reviewed for replacement by IHS. It will actually be 11-A-013.
Verna Reece motioned and Sonny Davis seconded to approve 11-M-013, 8 haa, 0 puuhara, 0 pupitihara
She then provided another action item which is to provide an electrical water main which will upgrade to the State standards which will identify the backwash into Elk Creek.
Verna Reece motioned and Florrine Super seconded to approve 11-M-014 in the amount of $91,098 that will include admin fees, 8 haa, 0 puuhara, 0 pupitihara.
She would like approval of an amendment a project that was already done in Hoopa by a pass thru by the Tribe to the Tribal Member.
Dora Bernal motioned and Michael Thom seconded to approve amendment (1) to agreement 10-A-041, and, 8 haa, 0 puuhara, 0 pupitihara.
She then sought approved of agreement 12-A-001 for wastewater facilities for individual Tribal Member project.
Florrine Super motioned and Crispen McAllister seconded to approve the agreement, 8 haa, 0 puuhara, 0 pupitihara.
Michael inquired who to refer Tribal Members to regarding water upgrades and if UIHS did not approve payment. She noted that the Tribal Member should be referred to Robert Attebery to complete the applications so that they can be submitted on a list of requested assistance from Indian Health Services.
Verna Reece motioned and Michael Thom seconded to approve Erin’s report, 8 haa, 0 puuhara, 0 pupitihara.
13.) Jim Berry, KTHA Director:
Jim is present to provide his written report. From the last joint meeting with KTHA the Council had requested to provide them with funding reports from KTHA. He provided that report. He has no action items but he announced that he and Vice-Chairman Thom will be on travel.
Verna Reece motioned and Florence Conrad seconded to approve Jim’s report, 8 haa, 0 puuhara, 0 pupitihara.
14.) April Attebery, Tribal Court Administrator:
April is present to provide her report to the Council. She has a contract for approval which is contract 12-C-013 with Florrine Super for $132 for services rendered. April noted that the Youth Conference went very well. The contract will be moved to closed session.
Dora Bernal motioned and Michael Thom seconded to approve April’s report, 8 haa, 0 puuhara, 0 pupitihara.
15.) Daniel Goodwin, Maintenance Supervisor:
Daniel noted that it is a short report because the meeting was pushed up a week. There has been some damage identified at the Happy Camp Clinic which is resulting in black mold but he has identified that and is addressing it. The HIP project is complete and finished. There were some extra items requested and there was funding available so, the staff did spend that. The project took longer than he had planned but there were other issues that they handled during the same time.
Michael thanked Daniel for doing such a great job on the projects and receiving thank you notes is a compliment to the Council as well as the staff. Florence noted that the shop looks good. He is hoping to get a temporary roof done but if time allows he’ll get to it.
Verna Reece motioned and Florrine Super seconded to approve Daniel’s report, 8 haa, 0 puuhara, 0 pupitihara.
16.) Robert Goodwin, Self-Governance Coordinator:
Robert is not present but his report was provided.
Michael Thom motioned and Verna Reece seconded to approve Robert’s report, 8 haa, 0 puuhara, 0 pupitihara.
Craig Tucker, Klamath Campaign Coordinator:
Craig announced that the draft EIS plan to remove the Klamath dams has been published for review. He noted that this will have a very positive effect on the community and he would like to share that there is a public meeting this evening and encourage the audience to attend. He expects a lot of opposition. He would like to urge the audience to keep their cool and allow any of the derogatory comments to slide if they hear some but to attend and let their voices be heard.
Arch asked Craig what the set up is. He noted that the set up is typical for receiving federal comments. At the very beginning they will ask if there are any present elected officials and they first will be allowed to speak. The comments will be recorded and included in the final EIS statement. Craig noted that the Tribe needs to ensure that their comments are included.
Sandi noted that she has done this previously and Craig had made comments before and she asked if he would do this again. Craig noted that he did provide information to the Council on speaking highlights. They can speak directly from their hearts or provide comments based on the studies that have been provided to them.
Closed Session:
Consensus: to allow the Election Committee to hang a locking box to secure absentee ballots and allow for two members to verify the requests after regular working hours to ensure there is no interference with staff time and daily operations of the Tribe.
Crispen McAllister motioned and Florence Conrad seconded to approve contract 12-C-013 between the Karuk Tribe and Florrine Super and to have the inventory completed and the items stored at or near HC or possibly checked off with Tanya. Tanya, Florrine and Erin will work on where the items shall be stored.
Consensus: to only allow two Council Members to participate in the DNR staff meetings, DNR staff meetings are to be scheduled regularly, with regular attendance by the DNR Director. Florence and Dora will participate as they are the Orleans District Representatives. There will no longer be a complete DNR Board.
Consensus: the other Committee shall be re-discussed at a later time to ensure the Council is participating equally and not overloading each Committee.
Directive: for notice to be sent to KCDC that no staff shall be written into grants, positions only to ensure policy and procedures are followed. Also the grant is to be completed within the next two weeks or forwarded to the Tribes grant writers for completion. No contract for drafting the OES grant will be done or approved.
Florrine Super motioned and Florence Conrad seconded to allow the membership fees ($40 each) for Crispen and Michael to the NCAI so that they may vote while there, 6 haa, 0 puuhara, 2 pupitihara (Michael and Crispen).
Informational: reminder to Council Members to be aware of public speaking and speaking on behalf of the entire Council not individually representing individual interests.
Informational: the Council is concerned over who determines re-hire status and will monitor that as they move forward.
Florrine Super motioned and Bud Johnson seconded to approve Dora’s meeting on the coast with Craig Tucker, 8 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date: November 17, 2011 at 3pm in ORLEANS.
Crispen McAllister motioned and Florence Conrad seconded to adjourn at 5:20pm, 8 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider