Karuk Tribe – Council Meeting
May 26, 2011 – Meeting Minutes
Yreka, CA.
Meeting called to order at 2:57pm, by Vice-Chairman, Michael Thom
Present:
Michael Thom, Vice-Chairman
Florrine Super, Secretary / Treasurer
Dora Bernal, Member at Large
Verna Reece, Member at Large
Florence Conrad, Member at Large
Bud Johnson, Member at Large
Crispen McAllister, Member at Large
Sonny Davis, Member at Large
Absent:
Arch Super, Chairman (travel/excused)
The Mission Statement was read aloud by Verna Reece, Member at large.
Agenda:
Florrine Super motioned and Crispen McAllister seconded to approve the agenda with changes, 7 haa, 0 puuhara, 0 pupitihara.
Minutes of April 28, 2011:
Dora Bernal motioned and Florrine Super seconded to approve the minutes of April 28, 2011, 7 haa, 0 puuhara, 0 pupitihara.
Director Reports:
1.) Sandi Tripp, Department of Land and Transportation:
Not present, written report provided.
Dora Bernal motioned and Bud Johnson seconded to approve Sandi’s report, 7 haa, 0 puuhara, 0 pupitihara.
2.) Scott Quinn, Department of Land and Transportation:
Not present, written report provided (arrived later).
Florrine Super motioned and Sonny Davis seconded to approve Scott’s report, 7 haa, 0 puuhara, 0 pupitihara.
3.) Leaf Hillman, DNR Director:
Leaf is present to review his report with the Tribal Council.
He has action items and would like to seek approval of those. First, he presented a request for approval of contract 11-C-056 between the Salmon River Restoration Council and the Karuk Tribe in the amount of $9,000. The contract names SRRC to work with Tribal Fisheries to operate the juvenile salmon monitoring station on the mainstem of the Salmon River. It has been through the internal review process.
Dora Bernal motioned and Florence Conrad seconded to approve contract 11-C-056, 7 haa, 0 puuhara, 0 pupitihara.
Leaf then sought approval of an EPA proposal for continual funding. It is part of the three year plan and this funding is for the third year. Dora questioned why it took so long to get copies to the Tribal Council and reminded staff to provide the Tribal Council time to review documents they are seeking approval of.
Florence Conrad motioned and Bud Johnson seconded to approve resolution 11-R-055 for EPA funding, 7 haa, 0 puuhara, 0 pupitihara.
Leaf then presented resolution 11-R-060 for a modification to the BOR AFA to modify to accept an additional $150,000. Leaf went on to explain the additional funding that is available and how the Tribes program was notified of the ability of funding based on their past successful projects. This funding will be for their water model in Scott Valley.
Florence Conrad motioned and Crispen McAllister seconded to approve resolution 11-R-060, 7 haa, 0 puuhara, 0 pupitihara.
He requested out of state travel for Harold Tripp, Bill Tripp and Molli White to attend an ITC meeting in Carlton MN, June 12-17, 2011.
Florrine Super motioned and Bud Johnson seconded to approve out of state travel for Harold Tripp, Bill Tripp and Molli White to Carlton MN, June 12-17, 2011, 7 haa, 0 puuhara, 0 pupitihara.
Leaf then sought approval of resolution 11-R-058 in support of the Winnemem Wintu Tribe regarding their ceremonies. Leaf and Craig presented this information at the last Planning Meeting for the Council to read and review and would now like formal approval.
Bob also presented resolution 11-R-058 in support of the Winnemem Wintu Tribe and the then went on to present resolution 11-R-059 in support of the Winnemem Wintu Tribe to bring their fish back to McCloud.
Verna Reece motioned and Crispen McAllister seconded to approve both resolutions; 11-R-058 and 11-R-059, 7 haa, 0 puuhara, 0 pupitihara.
Verna Reece motioned and Bud Johnson seconded to approve DNR’s report, 7 haa, 0 puuhara, 0 pupitihara.
Guests:
1.) Shalon Ellis, Tribal Member
Shalon introduced herself to the Tribal Council and audience. She noted that she had a tragic fire at her home on Christmas Eve. She is present tonight to thank the Tribe and the departments that assisted her during the tragic fire that misplaced her, her children and her nieces and nephews that she is raising. She noted that she came up March 31, 2011 and Liz Super was a great help to her. She noted that Robert Attebery called her and worked with her continuously throughout the misplacement and it was through them that she felt the Tribe was there for her. She noted that her children were sent to live with their fathers but they are coming home now due to the Tribe’s assistance. She is returning to school and hopes to work for the Tribe in different areas when she completes school. She presented a gift to Robert Attebery and Liz Super for their assistance. She thanked the Tribal Council and the Karuk Tribal Housing Authority.
2.) Franklin Thom, Tribal Member:
Franklin is present to thank them for approving his assistance request last month. He enjoys working for the people and feels that he assists the people as much as possible. He is present tonight to voice his appreciation for the Tribe but wanted to speak about the culture and the ceremonies. He announced plans of a ceremony to be held at Katimin.
3.) Dion Wood, TERO Childcare:
Dion is present to review his written report and provide an update to it. For the first time in the County, they were onsite to celebrate and collaborate in recognizing the childcare providers in the area. The Karuk Tribe hosted the event using the Tribes facility, which was the first time that level of collaboration took place, and he was proud of that.
He is planning some flaggers training that will be done in mid August to September. There isn’t a date locked in but it will be provided for free to the community.
Dion would like to seek approval for the TERO Commission to travel to Reno NV July 18-21, 2011 to attend the National TERO Conference with one day being strategic Planning. This training opportunity is valuable to the entire TERO Commission.
Verna Reece motioned and Sonny Davis seconded to approve travel for the TERO Commission to Reno NV July 18-21, 2011, 6 haa, 0 puuhara, 0 pupitihara (Florence absent for vote).
He continues to work on the workforce development protection plan. They have a joint meeting June 10, 2011 with the Tribal Council to review the document and then begin implementation.
For the Tribal Reunion; TERO will do a survey on what position they would or will want if there was a Tribal casino.
NCIDC will fund some youth positions and he sent an email to the Managers to identify a work site and an estimate of positions needed. He received responses from departments needing a total of seven youth.
He continues to work with Scott, Sandi, Ruth, Bill, and Helene toward an MOU with Caltrans that will include TERO language.
Childcare allocation has been received and this funding will go into his quality dollars budget and funding for caregivers. The next plan is due July 1st so he will be meeting with the Tribal Council to determine a number that is submitted. He would also like to work with Quartz Valley on the negotiations as they provide services as well.
The State has funding that can be accessed however the State isn’t allowing that funding to be spent on education or training; at the National level the Childcare Association is attempting to work on this and obtain a working relationship.
The National Childcare Conference is in Las Vegas in August 2011. Dion would like to take Dessie Busby, his assistant to one regional, national and state meeting. The Council feels that she was hired
Florence Conrad motioned and Crispen McAllister seconded to approve out of state travel for Dion wood August 23-27, 2011 to Las Vegas NV, 7 haa, 0 puuhara, 0 pupitihara.
Dion thanked the Council for allowing himself and Bud to attend the national conference in Hawaii, and he provided a full report for the Newsletter.
Verna Reece motioned and Florence Conrad seconded to approve Dion’s report, 7
haa, 0 puuhara, 0 pupitihara
4.) Sara Spence, HR Manager:
Sara is present to review her written report with the Tribal Council. She updated them on the recent hires for the Tribe.
She then went on to seek Council approval of a table at the Orleans Council Chambers. The table will be built in the fashion of the other Council Chambers meeting tables and will be used by the Tribal Council and KTHA Board of Commissioners.
Florence Conrad motioned and Crispen McAllister seconded to approve paying for half the table up to $375 from Council Discretionary, 7 haa, 0 puuhara, 0 pupitihara.
She then presented an agreement to allow Monte Davis, an agent for AFLAC to work with employees offering them supplemental policies.
Verna Reece motioned and Sonny Davis seconded to approve 11-A-042 between the Karuk Tribe and AFLAC, 7 haa, 0 puuhara, 0 pupitihara.
She then would like to seek approval for out of state travel to Auburn WA July 11-15, 2011. She would like to attend the Indian Country Human Resource Certification course. This will conclude with an exam verifying she obtained necessary information. She noted that this was suggested in her employee evaluation.
Verna Reece motioned and Florence Conrad seconded to approve out of state travel for Sara Spence to Auburn WA July 11-15, 2011, 7 haa, 0 puuhara, 0 pupitihara.
She then would like to set a separate meeting with the Tribal Council sometime in June or July to review personnel policies. The Management Team has already reviewed them and has offered suggestions for revisions. The meeting will take approximately four hours. Barbara will identify a date with the Council and provide that information to Sara.
She then provided the bids for the sound system for the Yreka building. The lowest bid was $17,000. It would take 4 ½ weeks to install the system. This is not an action item, but provided to the Tribal Council in advance for approval at their upcoming Planning Meeting.
Verna Reece motioned and Dora Bernal seconded to approve Sara’s report, 7 haa, 0 puuhara, 0 pupitihara.
5.) Duke Arwood, Education Coordinator:
Duke is present to provide his report to the Council and introduce himself to the community of Yreka.
He has been working with the schools and assisting youth with their college applications. He is reaching out to the communities and attempting to complete work with the parents and youth regarding Title VII.
He noted that the Orleans Elementary School made their own fish picture and that will do a salmon run from their school to DNR. Duke provided a brief summary of the past Salmon runs held years ago. Two fish are dropped off and the runners complete a run of these two salmon from the mouth to the Dam.
He will be working on summer activities during the summer time to capture children that need assistance hoping that they do not fall behind in their studies over the break.
Duke noted that there are special education programs in the schools and he works with them by offering assistance and closely working with the schools and parents on then children’s education needs.
He continually receives information on the upcoming Graduations as the Tribal Council will be presenting necklaces to the graduates.
Crispen McAllister motioned and Bud Johnson seconded to approve Duke’s report, 7 haa, 0 puuhara, 0 pupitihara.
6.) Laura Olivas, KCDC:
Laura is present to distribute her report and ask to be included in closed session.
She provided an update to her written report, announcing that Michael and Robert traveled to the EDA office to submit the Tribe’s EDA proposal. This was a short meeting but beneficial to have face to face contact with EDA and submit the Tribe’s proposal in the hopes to clarify the importance and the need.
She then noted that the Head Start review was completed. The reviewers felt that Head Start did well and the indication to the group was that they will have no findings.
Verna Reece motioned and Bud Johnson seconded to approve Laura’s report, 7 haa, 0 puuhara, 0 pupitihara.
7.) Robert Attebery, LIAP Administrator:
Robert is present to review his written report with the Council. Robert explained that after the LIAP office reduced services to clients to maintain stability during funding reductions, they received word today that they received additional funding in the amount of $17,000. He will be discussing options with the LIAP Committee to identify clients that may be eligible for assistance to begin utilizing this additional funding. It is very good news, but will require going back to identify individuals that may access services that were previously reduced anticipating the reduced funding. He noted that this is a nice problem to have and they would like to spend up to 90% and carry over the remaining 10%.
At the last LIAP Committee Meeting they discussed the HIP program and the progress with those projects. There is one applicant/ project where Bob completed a site visit to ensure the member is budgeting and prepared for being a home owner. He provided information to the Member regarding the different changes of being a homeowner.
There are 14 clients on the NEW program. The amount differs month to month, because the clients don’t seem to turn in time sheets; however the program is still running fairly smooth. He feels that the program works and he provides success stories to the Tribal Members to help make them confident in obtaining employment.
The LIAP Committee discussed creating a checklist that includes different variables so that the Committee will be able to quick reference the client’s background or discussional items.
Verna Reece motioned and Crispen McAllister seconded to approve Robert’s report, 7 haa, 0 puuhara, 0 pupitihara.
8.) Jaclyn Goodwin, Grant Writer / Resource Developer:
Jaclyn does not have any action items. She noted that both she and Carly are working on their own projects. Carly continues to work on surveys for the ICDBG and Jaclyn thanked the people that completed them.
She has been on training and recently received information on the ICDBG grant and hse is continuing to work toward that deadline. She has an onsite visit and will receive a report on the current location of the clinic and they continue to seek land for a new site which will give them more points.
Verna Reece motioned and Sonny Davis seconded to approve Jaclyn’s report, 7 haa, 0 puuhara, 0 pupitihara.
9.) Helene Rouvier, People’s Center Coordinator:
Helene is present to seek approval for out of state travel for two trainings; Sept. 19-21 to Phoenix AZ. National association of THPO and then September 23-26 for mandatory IMLS grantees training in Hawaii.
Verna Reece motioned and Florence Conrad seconded to approve out of state travel for Helene Rouvier to Phoenix AZ September 19-21, 2011 and to Hawaii September 23-26, 2011, 7 haa, 0 puuhara, 0 pupitihara.
She then reviewed her written report with the Council. She continues to work on site records and discuss those options. She just received notice that Six Rivers is allowing their reports to be copied. There are two important reports that need to be reviewed and she is working on that the information requesting that it be transferred back to the Northwest Information Center where that information should be kept.
They are planning for a grand re-opening of the Panamnik building in Orleans.
Florence Conrad motioned and Crispen McAllister seconded to approve Helene’s report, 7 haa, 0 puuhara, 0 pupitihara.
10.) Laura Mayton, CFO:
Laura is present to review her written report but she first is seeking approval of one action item.
She would like to seek approval to pay the $10,000 Darrel Hostler Fund contribution to CRIHB. This is requested annually and provides funding to lobby and seek additional funding for Tribal Health Programs in California.
Florrine Super motioned and Bud Johnson seconded to approve paying $10,000 to the Darrel Hostler Fund, 7 haa, 0 puuhara, 0 pupitihara.
Laura was asked to provide some reports and information for the Council’s Retreat. She has provided several of those reports to Barbara already.
She complimented the crew on the work that was done at the RV Park; the site where they are working is coming along nicely and it looks really great there. The crew is easy to work with as well.
She continues to work on the reimbursements from Caltrans for monitoring services that were rendered.
She has also been working on the final audit report but has not completed it yet. This is due to some issues identified with KCDC, but it will be completed soon.
Bud Johnson motioned and Sonny Davis seconded to approve Laura’s report, 7 haa, 0 puuhara, 0 pupitihara.
11.) Ruth Rouvier, Language Department:
Not present, written report provided.
Verna Reece motioned and Dora Bernal seconded to approve Ruth’s report, 7 haa, 0 puuhara, 0 pupitihara.
12.) Erin Hillman, Dir Admin & Compliance:
Erin is present to review her report. She acknowledged the work that has been done with the Language Restoration Committee and their progress. She recently attended the programs strategic planning session, because she supervises the program and then she also wanted to see the facilitators work as they were highly recommended. She was excited about the planning session and the facilitators did a great job.
She provided the Council a report on the HIP homes and will forward that to Robert Attebery moving forward as she inadvertently didn’t provide him with the information. She received word that the project in Montague will be approved.
The Klamath RV Park emergency plan was approved and submitted bringing that portion of the RV Park into compliance.
There are different reporting requirements on the ICDBG grant and she will be reviewing this working on ensuring compliance. She has formed two committees to work on the Orleans Community facility. There were two sub-committees developed that will review the health needs as well as the land and building needs, ensuring that all parties involved include their needs into the facility.
Erin reported that there will be assessments done on all the clinic sites and with that information then there could be the option to receive additional funding from Indian Health Services M & I funds.
She noted that over the weekend, during the language strategic planning session, Nancy Steele donated $500 in scholarship funding with the requirement that the donation be a student who has worked within the Language Program.
Florence Conrad motioned and Bud Johnson seconded to approve Erin’s report, 7 haa, 0 puuhara, 0 pupitihara.
13.) Bob Goodwin, Self-Governance:
Bob is present to review his written report. He noted that he has spent a lot of time on travel status within the past month. Mrs. Rivera noted that the Karuk Tribe had an opportunity to submit a five year plan and seek additional funding which only goes to Tribes that have a working relationship, due to other Tribes having unsuccessful projects and the Karuk Tribe’s good working relationship there may be additional funding opportunities for the Tribe.
Bob traveled with Dora and Arch to Palm Springs for the Self-Governance Conference. Some years the conference itself isn’t too beneficial but the separate meetings and outreach with other Tribes proves to benefit the Tribe and the staff. The networking is a great opportunity to work on additional projects and identifying who to work with.
Verna Reece motioned and Florence Conrad seconded to approve Bob’s report, 7 haa, 0 puuhara, 0 pupitihara.
Bob and Scott will be conference calling with Dennis Whittlesey and he will notify the Council of that information.
14.) April Attebery, Tribal Court:
April submitted her written report but introduced Roxanne Strangefield to the audience and invited her up to speak to the Tribal Council.
Roxanne explained what her program and how she interacts with the youth in the area. The first Youth Council Meeting in Yreka was recently held and they continue to work together in bringing youth together and see the first brush dances in Orleans. She noted that the Youth Council works well, are very determined and set their goals each year.
Maymi Preston is working in Happy Camp and Orleans and conducts the same service including teen groups and intervention on several issues that youth face each day.
She has two action items. She is seeking approval of 11-R-057 for planning and implementation on a mentorship program. Basically, the EDC as a national organization they apply for funding through OJDDP and then they seek Tribes that can be sites for their mentorship program. It is a two year program.
Dora Bernal motioned and Bud Johnson seconded to approve resolution 11-R-057, 7 haa, 0 puuhara, 0 pupitihara.
She then sought approval of an agreement between NCTCC and the Karuk Tribe. The Coalition has partnered with the Karuk Tribe and they both receive funding that assists in expanding legal services in the community’s. A grant was written and in that grant it allows services in a confidential space and legal assistance.
Dora Bernal motioned and Bud Johnson seconded to approve 11-A-043, 7 haa, 0 puuhara, 0 pupitihara.
April then went on to discuss the purple shawl play. She and Roxanne attended and they also went to Happy Camp. Tanya noted that they assisted the Purple Shawl People and what they do is provide a presentation with a young girl telling a story about being in an abusive relationship. The presentation also includes information on a healthy relationship.
Crispen McAllister motioned and Bud Johnson seconded to approve April’s report, 7 haa, 0 puuhara, 0 pupitihara.
15.) Jim Berry, KTHA
Not present, written report provided.
Bud Johnson motioned and Crispen McAllister seconded to approve Jim’s report, 7 haa, 0 puuhara 0 pupitihara.
16.) Daniel Goodwin, Maintenance Super:
Not present, written report provided.
Dora Bernal motioned and Bud Johnson seconded to approve Daniel’s report, 7 haa, 0 puuhara, 0 pupitihara.
Phone Votes:
1. Request approval of agreement 11-A-040 between the Karuk Tribe and First American Title. Passed.
2. Request approval for out of state travel for Scott Quinn to Washington DC, May 12, 2011. Passed.
3. Request approval of resolution 11-R-031 authorizing submission of the 2011 KCDC ANA CEDS proposal. Passed.
Committee Reports:
Dora Bernal motioned and Verna Reece seconded to approve the NCIDC Meeting Minutes, 7 haa, 0 puuhara, 0 pupitihara.
Closed Session:
Bud Johnson motioned and Dora Bernal seconded to approve resolution 11-R-053, 7 haa, 0 puuhara, 0 pupitihara.
Dora motioned and Bud Johnson seconded to approve resolution 11-R-054, 7 haa, 0 puuhara, 0 pupitihara.
Consensus: to accept the counter offer of $135,000 for property in Happy Camp and the Tribe will cover closing costs.
Update: on encroachment concerns and how to address that; concluding that if possible Tribal Member # 1672 will be utilized to move the fencing.
Consensus: to ask that Eric Haskell provide waived fee services to the Karuk Tribe since he’s requesting donation services from the Tribe. Scott will evaluate that and report back at the Thursday Planning Meeting.
Dora Bernal motioned and Florrine Super seconded to approve paying $1,000 from Council Discretionary for Tribal Member # X0908 funeral, 7 haa, 0 puuhara, 0 pupitihara.
Tribal Member # CW was referred back to the KTHA Board of Commissioners for presentation of her follow up items.
Bud Johnson, Dora Bernal, Florrine Super, and Crispen McAllister excused themselves from the meeting.
Consensus: to have Committee Member # 2686 to send invitations to the potential candidates to coordinate a debate or open forum; and to work with them on that avenue. The Committee shall provide a letter of warning of dismissal to Committee Member # 1266 who is not attending meetings and effective immediately to fill vacancies Tribal Members # 466 and 1182.
Bud Johnson, Dora Bernal, Florrine Super and Crispen McAllister returned to the meeting.
Consensus: to table request from Tribal Member # D0443 to Thursday’s Planning Meeting.
Consensus: for Tribal Member # D0821 to receive documentation from immediate provider of what the concerns are surrounding the complaint.
Florence Conrad motioned and Crispen McAllister seconded to appoint Tribal Member# 516 to the KCDC Board, 7 haa, 0 puuhara, 0 pupitihara.
Consensus: to table the request from Employee # BN for further discussion at the Council Planning Session in Blue Lake, CA.
Florence Conrad motioned and Crispen McAllister seconded to approve resolution 11-R-062 joining Earth justice on SCFB v. CDFG, 7 haa, 0 puuhara, 0 pupitihara.
Consensus: to allow the paperwork for pay increases to be processed under the personnel policies.
Consensus: for agreement 11-A-044 to be presented to KTHA and the Tribe to evaluate payment for the services.
Crispen McAllister motioned and Verna Reece seconded to approve out of state travel for Dora Bernal to Las Vegas NV, July 18-21, 2011 and send Florence Conrad to cover the TANF meeting, June 20-21, 2011 in Sacramento, 7 haa, 0 puuhara, 0 pupitihara.
Consensus: to uphold the Council’s decision to not allow payment of porta potties to Ti-Bar based on not providing the service previously.
Verna Reece motioned and Florence Conrad seconded to approve sending 2 porta potties to Katimin, 10 days with one cleaning in that time period, 6 haa, 0 puuhara, 1 pupitihara (Sonny Davis).
Florrine Super motioned and Bud Johnson seconded to approve travel for Michael, Dora and Arch (tentative) to Sacramento, June 27, 2011 for CNIGA, 7 haa, 0 puuhara, 0 pupitihara.
Crispen McAllister motioned and Bud seconded to approve Verna Reece, Dora Bernal, Florrine Super and Florence Conrad to Green Bay, MN for the WEWIN Conference, 3 haa, 0 puuhara, 4 pupitihara (Dora Bernal, Verna Reece, Florence Conrad, and Florrine Super).
Next Meeting: June 23, 2011 at 3PM in Happy Camp, CA.
Crispen McAllister motioned and Bud Johnson seconded to adjourn at 8:38 PM, 7 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Michael Thom, Vice-Chairman Recording Secretary, Barbara Snider