Karuk Tribe – Council Meeting
January 27, 2011 – Meeting Minutes
Orleans CA
Meeting called to order at 3:11pm by Arch Super, Chairman
Roll Call/Sign In:
Arch Super, Chairman
Michael Thom, Vice-Chairman
Florrine Super, Secretary
Dora Bernal, Member at Large
Sonny Davis, Member at Large
Crispen McAllister, Member at Large
Bud Johnson, Member at Large
Florence Conrad, Member at Large
Verna Reece, Member at Large
The Mission Statement was read aloud by Michael Thom, Vice-Chairman.
Agenda:
Verna Reece motioned and Sonny Davis seconded to approve the agenda, 8 haa, 0 puuhara, 0 pupitihara.
Meeting minutes of December 23, 2010:
Sonny Davis motioned and Michael Thom seconded to approve the regular meeting minutes, 7 haa, 0 puuhara, 1 pupitihara (Florrine Super).
Guests:
1.) 8th Grade Students:
Students from Orleans Elementary School are present to seek a donation from the Karuk Tribe toward their 8th grade trip to Washington DC. All three girls have raised funding to cover the cost of their airfare and traveling needs but are seeking funding for food and/or incidentals. They have scheduled visits with Boxers staff and will be discussing Klamath Issues as they relate to their community. The Council tabled their request to the Planning Meeting.
2.) Ron Reed, Tribal Member:
Ron is present to seek insurance coverage for the use of the Orleans gymnasium. The Junction basketball team that is coached by him will need to use the gym for practices and games but the school requires coverage. The insurance policy would need to be effective immediately to March 30th which will end basketball season. The Council currently has an insurance policy open at that location for Open Gym that is held, however they will re-approve coverage if that one does not suffice for the school.
Florence Conrad motioned and Crispen McAllister seconded to approve providing the insurance policy for Ron Reed to conduct basketball practice and games at the Orleans Elementary School, 8 haa, 0 puuhara, 0 pupitihara.
3.) Eric Cutright, IT Director:
Eric is present to seek approval of procurement for purchasing data storage space for the Orleans server room.
Florence Conrad motioned and Crispen McAllister seconded to approve procurement and allow the purchase of the data storage, 8 haa, 0 puuhara, 0 pupitihara.
Eric announced that they will be finishing the whole server upgrade by February 15, 2011.
Director Reports:
1.) April Attebury, Tribal Court
April is not present; her written report was emailed to the Council earlier in the day, with copies not provided for Council Members that do not use email. The report will be tabled to Thursday to allow all Council Members time to read her monthly report.
2.) Ann Escobar, Tenant Relations Officer:
Ann is present to seek approval of the KTHA’s Annual Performance Report (APR). The report was distributed to the Council electronically and must be approved prior to submission. The KTHA Board has reviewed it and is satisfied with the activities conducted by KTHA, approving the report. Michael noted, for the Council’s information that he, Jim and Ann will be attending the legislative conference in Washington DC. Florence commented on the Butler Flat property noting that the work was done beautifully and the tenants are very happy.
Florence Conrad motioned and Sonny Davis seconded to approve the KTHA APR, 8 haa, 0 puuhara, 0 pupitihara.
Verna Reece motioned and Crispen McAllister seconded to approve KTHA’s Report, 8 haa, 0 puuhara, 0 pupitihara.
3.) Sara Spence, Human Resources
Sara is present to distribute an update on her written report. She announced that the maintenance worker has recently been selected for the Happy Camp vacancy and the new employee is David Goodwin. There is ongoing recruiting for the Yreka Dentist vacancy.
She then presented an action item of a policy approval regarding electronic media use. The policy has been updated to include personal use and having personal use limited and overseen by supervisor’s; language was included in the personnel policy protecting the Tribe and employees for such use. The Council referred the policy to the Management Team to review and discuss edits, which they concluded that it was sufficient to allow personal use of the Tribes computers during break times or if it did not interfere with the security of the Tribes network or the employees work.
Florrine Super motioned and Sonny Davis seconded to approve the policy, 8 haa, 0 puuhara, 0 pupitihara.
Sara then provided an updated report on employees with breakout data on their status relating to being Native American, Non Native American with their rate of pay or salary including their status. She announced that the Tribe is doing well supporting Karuk families as the data revealed that a high percentage is Karuk Tribal Members, spouse of a Tribal Members or Native American. When she included high level staff, such as providers or dentists; clearly it showed a low number of Native Americans. The Tribe may want to review options of assisting in paying for education costs or recruiting throughout schooling with scholarships awarded to Native Americans that want to continue their careers at the Karuk Tribe. She noted that if the Council would contribute toward that education then maybe members would come back and work for the Tribe.
Verna Reece motioned and Crispen McAllister seconded to approve Sara’s report, 8 haa, 0 puuhara, 0 pupitihara.
4.) Laura Mayton, CFO:
Laura is not present but her report was provided for review. Michael did explain that Laura would like to request approval to allow a finance clerk to stay at the blue house while she is working in Happy Camp. This will not be full time use but only occasionally during winter weather or when she works late hours. If the house is needed for a provider or another purpose then she would not stay and support the Council’s needs for the house.
Verna Reece motioned and Sony Davis seconded to allow use of the Blue House, 8 haa, 0 puuhara, 0 pupitihara.
Michael Thom motioned and Sonny Davis seconded to approve Laura’s report, 8 haa, 0 puuhara, 0 pupitihara.
5.) Erin Hillman, Dir. Admin and Compliance:
Erin is present to review her written report with the Council. She would like permission to allow the natural hazards and mitigation planning survey link on our website and also have the survey distributed to all employees through payroll. In addition she would also like it available to all members with a link on the Karuk Tribe’s website. It will be forwarded back to Erin and then she will submit the data collected.
Erin has been working on a HIP home project. She is communicating with applicants and collaborating with Fred and Robert on the client needs and they will be developing the tasks and a proposal to conduct the work.
Erin has been working with the auditors mostly on Robert Attebery’s program due to him being away on travel status.
Erin attended emergency services training. She received a tip that there is draft legislation to amendments to the Strafford Act allowing Tribes to go straight to the White House for a declaration of an emergency. This is similar to how the Tribe conducted an emergency declaration a couple years ago, during the fire season. She is excited about this and she is discussing this with Bob so he is aware of the legislation.
Verna Reece motioned and Crispen McAllister seconded to approve Erin’s report, 8 haa, 0 puuhara, 0 pupitihara.
6.) Robert Goodwin, Self-Governance Coordinator:
Bob is present to review his written report. He has been working toward the Council’s goal of the Gaming Ordinance for the Karuk Tribe, noting that the revisions made were submitted to Whittlesey for submission to the NIGC.
He has heard that the recently discussed Six Rivers proposal is not going to move forward, so he would like to continue to work with KNF on their proposal ensuring consultation throughout the process as opposed to the KNF submitting their pre-proposal without consultation.
Florence asked how long the prior meeting has been in the works that was held earlier in the day. Bob noted that he was not aware of the KBRA meeting and it was not voiced to the entire Council. He noted that he was not aware of the entire meeting intent, and was also surprised by the outcome and the way it was conducted. Bob understands her frustration and will continue to provide as much information as possible to the entire Council. The meeting that occurred this morning was not handled in a professional manner. The efficiency was not well and he will discuss this with Craig.
Verna Reece motioned and Michael Thom seconded to approve Bob’s report, 8 haa, 0 puuhara, 0 pupitihara.
7.) Daniel Goodwin, Maintenance Supervisor:
Daniel is not present but his written report was provided for the Council to review.
Verna Reece motioned and Sonny Davis seconded to approve Daniel’s report, 8 haa, 0 puuhara, 0 pupitihara.
8.) Laura Olivas, KCDC:
Laura is present to review her report. She presented the KCDC Board approved position description for the Yreka area, Naa Vura Yee Shiip program, which will be flown after approval.
Laura has one update on her report. Last month the revised posting was done, and the same person applied which was the only person to re-apply even with a revised position description and the second posting. Eric Paul was selected and will begin working at the Computer Center.
According to Head Start funding; Laura must comply reporting requirements on credit card purchases and she is complying with that requirement by distributing monthly purchase reports to the Tribal Council.
She is working on a large proposal that has several director collaborations and it is still being drafted. She would like to request to be on the Health Board Meeting agenda to present the final request for approval.
Florence Conrad motioned and Bud Johnson seconded to approve Laura’s report, 8 haa, 0 puuhara, 0 pupitihara.
9.) Robert Attebery, LIAP
Administrator:
Robert is on travel status but this written report was provided for the
Council to review.
Florence Conrad motioned and Crispen McAllister seconded to approve Robert’s
report, 8 haa, 0 puuhara, 0 pupitihara.
10.) Dion Wood, TERO Report:
Dion is not present; he is on travel status as noted in his report but he did provide his report for Council to review.
Michael Thom motioned and Sonny Davis seconded to approve Dion’s report, 8 haa, 0 puuhara, 0 pupitihara.
11.) Jaclyn Goodwin, Grant Writer/Resource Developer
Jaclyn is present to provide an update on her report but she has no action items. She has been working a lot with Ruth on the ANA grant application. After having focus groups and completing a review, ANA has developed a policy that if the Tribe has received funding for three grant periods, then the Tribe will be ineligible or score lower because they allow other Tribe’s to apply or receive a higher ranking to ensure other Tribe’s have an opportunity at the funding. Ruth found that working with Head Starts and developing curriculum will encourage more program development and make the proposal more fundable. Next week they will be traveling to Sacramento for further training. Florence announced that Orleans needs to be included in the ANA language assistance grant idea reminding them that the Orleans school and Head Start is predominantly Native American.
Verna Reece motioned and Michael Thom seconded to approve Jaclyn’s report, 8 haa, 0 puuhara, 0 pupitihara.
12.) Ruth Rouvier, Language Program
Ruth is present to review her written report. She has no action items but she has a request. She asked that the Council consider increasing her credit limit from $2,500 or $3,000.
Florence Conrad motioned and Sonny Davis seconded to increase the credit limit for Ruth Rouvier to $2,500, 8 haa, 0 puuhara, 0 pupitihara.
Ruth did not have any other action items or requests. She commented that the new format for the language class is going well. They are documenting and developing materials that will continue to be used in the communities.
Florrine Super motioned and Michael Thom seconded to approve Ruth’s report, 8 haa, 0 puuhara, 0 pupitihara.
Florrine noted that she will discuss credit card limits with Laura Mayton to determine if there are any requirements or concerns with increasing with the credit limits.
14.) Leaf Hillman, DNR Director:
Earl is present to present to seek approval of action items.
Earl presented procurement for monitoring equipment for sampling that is done for water quality monitoring. It is with YSI Inc.
Michael Thom motioned and Crispen McAllister seconded to approve the procurement and allow the purchase of quality monitoring by YSI Inc, 8 haa, 0 puuhara, 0 pupitihara.
Earl then presented an addendum #1 to contract 10-C-032 with Ridolfi extending the timeline.
Michael Thom motioned and Crispen McAllister seconded to approve addendum #1 to contract 10-C-032 extending the timeline, 7 haa, 0 puuhara, 0 pupitihara.
Earl then presented a purchase request in the amount of $20,315 with San Jose University Research Foundation for laboratory services relating to the water quality program.
Florence Conrad motioned and Bud Johnson seconded to approve the purchase for services in the amount of $20,315, 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned and Crispen McAllister seconded to approve DNR’s report, 8 haa, 0 puuhara, 0 pupitihara.
15.) Scott Quinn, Land Manager:
Scott is present to review his written report and present an action item. He announced that he receives continual funding and as a matter of obtaining the funding from the same agreement, he is hoping to have consensus for Arch to sign the document each time it comes in rather than sending it through the review process each time. It is a part of the overall agreement, which is reviewed annually and signed off internally, noting that the additional agreements will need to be signed throughout the year. There are about five times per year that the additional documents need signed.
Consensus: to allow Federal Highway’s reference agreement to be signed by an Executive Council Member and full review annually for approval of the overall agreement.
Michael Thom motioned and Crispen McAllister seconded to approve Scott’s report, 8 haa, 0 puuhara, 0 pupitihara.
16.) Emilio Tripp, Education Department:
Emilio is present to review his written report with the Council. He has one action item. It is to approve the tutoring program and education program policies. When asked, Emilio did note that there aren’t background checks done on tutors.
Dora Bernal motioned and Verna Reece seconded to approve the Education policies and Tutoring policies with a signature line of approval, 8 haa, 0 puuhara, 0 pupitihara.
Emilio provided an overview of his report. The Happy Camp Computer Center was offering assistance and he continues to refer students to that program. It is a one time scholarship for books and that service has been great for students that are not eligible for his program. At HCHS there has been work on getting more one on one tutors and there is more students tutoring the younger children. Yreka Union High School District is working on getting a language class started, which he has announced previously, and it appears that it will begin in March. There is an intermediate hiring committee which will select the teacher.
The Orleans school sets aside a Tuesday for cultural activities. He and Holly will attempt to provide as much assistance as possible to them.
Emilio did announce that he will be taking some time off for maternity leave and to be with his family in the coming weeks. He will also return with a part time schedule for approximately six weeks.
Florrine thanked Emilio for working in all the areas and getting education representation in all three areas.
Florence noted that the top four students in Happy Camp High School are all Karuk children. She feels that this is something the Tribe should be proud of and all be proud of the children for excelling.
Emilio also mentioned that Yreka High School has not been applying for Title VII funding. The more 506 Forms (Indian Eligibility Forms) the school receives completed the higher the funding will be for that school. Title VII directly benefits Native American students. He announced that if there is anyone interested or knows families out there to assist in getting those forms completed that would be great for that area.
Verna Reece motioned and Michael Thom seconded to approve Emilio’s report, 8 haa, 0 puuhara, 0 pupitihara.
17.) Helene Rouvier:
Helene has action items for the Council to review. She distributed procurement for pesting of items that could be repatriated. The vender that is selected is Peabody Museum for $7,000.
Verna Reece motioned and Florence Conrad seconded to approve procurement allowing the Peabody Museum to conduct pesting, 8 haa, 0 puuhara, 0 pupitihara.
Helene then provided the library assistant position descriptions. There are two positions, one for Orleans and one for Happy Camp.
Michael Thom motioned and Florence Conrad seconded to approve the position descriptions and allow posting, 8 haa, 0 puuhara, 0 pupitihara.
She then noted that the Council must decide how the SHPO Advisory Committee is to be selected. Helene noted that the selection should include criteria of having knowledge of cultural issues and resources in the areas. Arch asked Helene to get some ideas together and present this information back to the Council.
Helene then asked for approval to allow THPO to enter into an MOU with the Tribe. Helene will take the MOU back and follow policy of an internal review prior to submission to the Tribal Council.
Her next item is to seek formal approval to the repatriation policy that was submitted to the Council in September or October. This was tabled to the next Planning Meeting so the Council can review it again. She then presented the policy on museum collections, which the Council wanted more time to review as well.
Michael asked that Helene include a signature and date line for Arch to sign to encourage documentation of approval on policies.
THPO has been moving along. She discussed safety and security issues for the People’s Center. Fred provided estimates on fixes, which were about $3,000 and $200 per lock replacement for the building. Florence noted that this needs to be done and determine a line item to code it to.
The seventh generation fund was not funded so she is looking into other funding opportunities. Se is also looking into other funding areas that may fund her traveling to museums to view items.
Verna Reece motioned and Bud Johnson seconded to approve Helene’s report, 8 haa, 0 puuhara, 0 pupitihara.
18.) Sandi Tripp, Land Program:
Sandi is present to review her written report. Sandi has one action item, which is a modification with the BIA for the IRR ARRA funds that are associated with the maintenance and repair funding she received. BIA identified some priority roads and those were not really the Tribe’s priority so she submitted what she reviewed as the Tribe’s priority and the BIA has sent a modification to select those roads. The funding has been spent but the work-plan must coincide with the work that was actually done and paid for. This is for PL 9639Mod #2.
Michael Thom motioned and Florrine Super seconded to approve the second modification to BIA PL 9639, 8 haa, 0 puuhara, 0 pupitihara.
Sandi continue to review her report. She updated the Council on the progress of her transportation plans. She is working on bike routes for Orleans and some road maintenance in Happy Camp.
She’s been working with the BIA on including parking lots and routes into the
BIA inventory to seek further funding toward their projects.
Verna Reece motioned and Sonny Davis seconded to approve Sandi’s report, 8 haa, 0 puuhara, 0 pupitihara.
19.) Fred Burcell, Construction Manager:
Fred is not present but his written report was provided for the Council to review.
Florence Conrad motioned and Bud Johnson seconded to approve Fred’s report, 8 haa, 0 puuhara, 0 pupitihara.
Requests:
None at this time.
Phone Votes:
Informational:
None at this time.
Committee Reports:
None at this time.
Closed Session:
Florence Conrad motioned and Bud Johnson seconded to approve resolution 11-R-009, 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned and Bud Johnson seconded to approve resolution 11-R-008 approving relinquishment, 8 haa, 0 puuhara, 0 pupitihara.
Consensus: to accept the Enrollment Department annual report which contains a yearly overview of Tribal Members enrolling, dis-enrolling or any roll changes.
Consensus: to post and solicit letters of intent for a 5-7 Committee according to bylaws with three year terms. (Florence Conrad and Verna Reece will be appointed as the Council representatives).
Employee # 3175 would like more reporting requirements, reports and at minimum updates from employee #5541, as his meeting times aren’t stable and there are big issues that are worked on, that the Council should be more involved with.
Update: Employee #7225 will be conducting a language class at Yreka Discovery High School one day per week.
Consensus: to add the Committee list of the Karuk Tribe to the Planning Meeting agenda for full review.
Florence Conrad motioned and Crispen McAllister seconded to approve operational agreement 11-A-016 between Humboldt County Domestic Violence and the Karuk Tribe, 8 haa, 0 puuhara, 1 pupitihara (Michael Thom).
Florence Conrad motioned and Bud Johnson seconded to approve $200 from Council Discretionary for the NCIDC February 12, 2011 Youth Summit, 8 haa, 0 puuhara, 0 pupitihara.
Bud Johnson motioned and Sonny Davis seconded to approve out of state travel to Washington DC March 30-31, 2011 for Florence Conrad, Florrine Super, Crispen McAllister, Dora Bernal, Arch Super and Tribal Member # 3254 (airfare only), 4 haa, 0 puuhara, 4 pupitihara (Florence Conrad, Florrine Super, Crispen McAllister, Dora Bernal).
Verna Reece motioned and Sonny Davis seconded to approve out of state travel for Michael Thom and Dora Bernal to Washington DC, March 14-18, 2011, 6 haa, 0 puuhara, 2 pupitihara (Dora Bernal and Michael Thom).
Florence Conrad motioned and Dora Bernal seconded to approve lodging and perdiem for up 20 persons from the Orleans and Happy Camp districts for Election Training, February 7-8, 2011 in Yreka CA, 8 haa, 0 puuhara, 0 pupitihara.
Next Meeting: February 24, 2011 at 3pm in Yreka, CA
Bud Johnson motioned and Crispen McAllister seconded to adjourn meeting at 6:58 pm, 7 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider