Health Board Meeting - November 3, 2010
Meeting Minutes
Meeting called to order at 3pm by
Present:
Phil Albers Jr.,
Vice-Chairman
Leeon Hillman, Treasurer
Dora Bernal, Member at Large
Alvis “Bud” Johnson, Member at
Large
Wilverna “Verna” Reece,
Member at Large
Charron “Sonny” Davis, Member
at Large
Absent:
Florrine Super, Secretary (leave
– excused)
Quorum is established.
The Health Mission Statement was read aloud by
Agenda:
Bud Johnson motioned and
Leeon Hillman seconded to approve the agenda with changes, 7 haa, 0 puuhara, 0
pupitihara.
Minutes of October 14, 2010:
Guests:
1.) Patti White, Environmental Coordinator:
Patti is present to seek
approval of a food service contract, 11-C-012, between Nell Sakota and the
Karuk Tribe. The contract will be for providing food services for the upcoming Bi-Annual
health meeting for the entire Health Program of the Tribe.
Verna Reece motioned and
Bud Johnson seconded to contract 11-C-012 for food cooking services, 7 haa, 0
puuhara, 0 pupitihara.
2.) Dr. Burns, Medical Provider/Director:
Dr. Burns is present tonight
to thank the Tribal Council for supporting him during his emergency leave. He
thanked the Council and the members of the Health Program staff for the warm
wishes and prayers during his unexpected leave. He is glad to be back at work
and ready to see his patients again.
3.) Babbie Peterson, Senior Nutrition Program
Babbie is present tonight to
provide an overview of the funding opportunity from the Sierra Health
Foundation in the amount of $15,000. She has to have revised budget information
submitted by 4pm tomorrow in order to seek approval toward a new vehicle
purchase. Since the amount is significantly lower than what is actually needed,
she has been contacting dealerships to obtain donations or reduced pricing. During
her phone conversations with several dealerships, she has come up with options
including used vans, new vans and some that are within the $15,000 budget but
also some that are not. She will continue to work on the purchase but is unsure
of the process. She is in need of additional funding and possibly the remaining
balance of $3,000 possibly from discretionary funding.
Dr. Burns suggested possibly
getting a vehicle through a leasing option and that may lead to identifying
more funding at a later time but get the van that is needed now. Lessie then
asked about using Blue Shield Foundation funding. Eric asked if Blue Shield
Foundation funding is available in December as he believes that it cannot be
spent until then. Lessie believes that she may be able to locate $2,000 toward
the purchase of the van, from within the health program budget. The audience
continued to discuss funding options and vans that may be used.
The Tribal Council tonight
will need to approve the revised budget of $15,000 for a vehicle purchase and
then the full procurement can be brought back for the purchase approval, at
which time they will have a firm estimate on the funding needed from council
discretionary. Babbie will continue to review purchasing options including new
and used vans but find the best option that will serve the senior nutrition
delivery program and present that final information back to the Council.
Directors Reports:
1.)
Daniel is not present, his
written report is included in the Council packets; he had a family emergency.
Dora would like to move Daniel’s report down the list to allow for his
Executive Assistant to present his report.
Elsa arrived to review
Daniel’s report. They are having training at
Florence Conrad motioned
and Bud Johnson seconded to approve contract 11-C-014 between Paul Clayton and
the Karuk Tribe, 7 haa, 0 puuhara, 0 pupitihara.
Elsa then asked about the
TANF policies and procedures that were recently revised and sent to staff and
Council for review. The staff had not completed the review and the Council
hadn’t all received them. Barbara will need to provide Council members with the
policies that Elsa forwarded and they will be forwarded to another meeting
agenda for final approval. Elsa did send
those out for review.
Bud Johnson motioned and
Verna Reece seconded to approve Daniel’s report, 7 haa, 0 puuhara, 0
pupitihara.
2.) Mike Edwards, Director of Children & Family
Services:
Mike is present tonight to
seek approval of three action items. He is seeking approval to purchase a new
vehicle for the Social Services program. He did a comparison from a used
vehicle to a new vehicle and with Leeon’s recommendation to determine the exact
cost versus use and funding he has come up with a different request from last
month. He is able to purchase a new vehicle which will have better warranties
and service. He talked to people within the Tribe to determine whether to find
a Japanese or American built vehicle and feels that he has the best vehicle
with all the recommendations taken into consideration. He has found a Ford
Focus which is a little less expensive with better services and stays buying American.
He would like to purchase a Ford rather than a Honda civic, which is what Sara
usually purchases for the fleets of vehicles for the Tribe. Mike then went on
to explain that he will take the new vehicle in Yreka mainly because the newer
vehicle will get more miles and used more often, and he will send his current
vehicle to Happy Camp where it can be used for town use and closer client
transports. Also, in Happy Camp they have no department vehicle at this time so
that will assist in the Administrations fleet being dedicated for just his
program.
Leeon Hillman motioned and
Mike’s second action item is
a request to enter into a collaborative agreement, 10-A-004 with Community
Services Council for parenting classes. He would like to enter into this
agreement to allow more services to Karuk families in the Karuk service area.
The participants can attend parenting classes provided by Community Services
Council and Mike’s program will agree to pay the fee, which assists that entity
and the Tribal families that participate.
Florence Conrad motioned
and Verna Reece seconded to approve agreement 11-A-004 between the Karuk Tribe
and Community Services Council for parenting classes, 7 haa, 0 puuhara, 0
pupitihara.
Mike’s last action item is to
add Katina Mareece to the Tribe’s vehicle insurance policy. Previously, Mike
had requested this and the Council wanted to know if she had a background check
and Mike brought the interns vehicle driving history tonight to prove her
record to provide the Council with more information on her insurability. Leeon
asked if the intern had gone through the background checks including finger
printing as she transports children to their appointments alone and under the
Tribe as an intern.
Mike concluded that yes, he
did her fingerprints himself and that is fine, but he needs to have her added
to the insurance policy of the Tribe to protect the Tribe and its staff in
traveling/transporting.
Mike will just need to
provide the interns CDL number to Sara Spence or Michael Thom and then they
begin the necessary steps in determining eligibility of coverage.
Verna Reece motioned and
Bud Johnson seconded to add Katina to the Tribe’s vehicle insurance, 7 haa, 0
puuhara, 0 pupitihara.
Mike updated the Council on
the DUI program and its use. Every month the DUI program is able to bill CAIR
and AIR and receive other payments, which is very successful including
providing a service to Tribal Members. He is having staff cross train in the
program to ensure coverage of each other and due to the program needs if
anything should arise, maintaining the needed service to clients.
Verna Reece motioned and
3.)
Florence Conrad motioned
and Leeon Hillman seconded to approve Chad’s report, 7 haa, 0 puuhara, 0
pupitihara.
4.) Vickie Simmons, Clinical Operations Operator:
Vickie is not present but her
written report is provided for the Health Board to review.
Phil inquired about the 4th
quarter of the immunization reports to IHS and asked for a clarification on
that information being sent. Lessie explained that IHS and HRSA require that
information and it is extracted from the RPMS system then submitted.
Phil inquired about anyone
else reviewing the reports and Dr. Burns noted that yes, Vickie Simmons provides
those reports to the clinical staff to ensure they are aware of what data is
collected and how the individual sites are comparing across the .
5.) Eric Cutright, IT Director:
Eric is present to review his
written report with the Board.
Eric noted that it will
continue to need done. Leeon asked about the siding of the generator building. Fred
will stain the plywood if there is a problem with funding. Laura inquired about
the blue shield foundation funding for siding for the building. Eric has run
out of funding to complete the generator project but he didn’t want to use it
for that and use that funding for a generator for the
Phil questioned the updates
on the broadband funding from the federal government. Eric did note that the
State funding would be cheaper and implemented sooner within two years if the
State gets the funding.
Verna Reece motioned and
Florence Conrad seconded to approve Eric’s report, 7 haa, 0 puuhara, 0
pupitihara
6.) Vickie Walden, Dental Office Manager:
Vickie is present tonight to
seek approval of procurement. It is with Kleen, and the amount of the bill was
$2,250 for services, which would have been sole source.
Florence Conrad motioned
and Phil Albers seconded to approve paying the invoice to Kleen, 7 haa, 0
puuhara, 0 pupitihara.
Vickie then went on to seek
approval of procurement for charts that were ordered and came in over $2k. The
total invoice was for $2,500.00. Dora asked if the staff now know the process
and the policy regarding quotes and procurement. Vickie explained that they
knew the process prior to these incidents but she no longer holds the reigns on
the staff and their current supervisor approved the purchases.
Florence Conrad motioned
and Leeon Hillman seconded the purchase and pay the invoice for charts, 6 haa,
0 puuhara, 1 pupitihara (Verna Reece).
Florence Conrad motioned
and Verna Reece seconded to approve Vickie’s report, 7 haa, 0 puuhara, 0
pupitihara.
7.) Lessie Aubrey, EDHHS:
Lessie announced that there
was a court ruling that was released from BPHC and they did win for billing for
services but the revenue had to go into a trust fund incase the State wanted to
appeal. After this has been done there is more information on if Tribe’s are
involved in this process or not. Lessie did attend a conference and she found
some information on training individuals to be dental technician’s and she will
bring that information back if it flourishes. Lessie then thought about having
a little soup kitchen on the side of the Museum. Vickie announced that there is
a co-worker that noted that the High School students don’t have opportunities
to receive adequate lunches for their lunch time schedule.
Lessie attached an update on
YRTC. There are problems with Oroville with recommendations. Lessie and Arch
met regarding this and selected proceeding with the plan and do more community
information and keep an eye on a back up plan. Then the second plan being drop
the Oroville option and get out of that area for fear of vandalism and lack of
support.
Lessie then provided an
overview of the position descriptions and their revisions. Lessie then reviewed
each change in the position descriptions and asked for approval of the revised
Dental Office Manager/Senior RDA, Elders Director and the Quality and HRSA
Coordinator position descriptions. All positions are already in the Health
Program but these are revised titles with pay for the existing staff
Phil inquired about the
orientation of the new health and human services staff and if that is in conjunction
with the HR Director. She stated that it is and the health program staff
orientation is done and more at length than the administration orientation. The
health program does it, but she then forwards that information back to the HR
Department.
Verna Reece motioned and Phil
Albers seconded to approve Lessie’s report, 7 haa, 0 puuhara, 0 pupitihara.
Guests, Non-Health Employees:
1.) Ruth Rouvier, Language:
Ruth is present to seek
approval of a food contract for an upcoming training to be held 11/14/2010 in Eureka
CA. Dora noted that in July 2010 there will be a law implementing mandatory status
of a food handler’s permit by caterers; these contracts may be considered
catering contracts. As a matter of meeting requirements the programs may need
to notify Sara to include this requirement in the RFP’s that are flown.
2.) Helene Rouvier, People’s Center Director:
Helene is requesting out of
state travel to Window Rock AZ which she received a scholarship for minus $300
out of her program.
Verna Reece motioned and
Dora Bernal seconded to approve out of state travel to Window Rock AZ November
6-12, 2010, 7 haa, 0 puuhara, 0 pupitihara.
Closed Session:
Consensus: to ask Barbara
Informational: The EDHHS
updated the Council on the attorney’s progress with Caltrans.
Consensus: for the EDHHS
and other Director to handle disruptive behavior with appropriate reprimands
and in accordance with policy.
Consensus: for the IT
Director to discuss internet restrictions options with the Management Team to
review options of use vs. employee’s not completing their work and report back
to the Council.
Florence Conrad motioned and
Consensus: to have Arch
speak to employee # 0506 regarding department employee and offer assistance or
guidance and to allow employee #2267 to check on the Council’s tasks as they
request.
Next Meeting: December 2, 2010 at 3PM in Happy Camp,
CA
Florence Conrad motioned
and
Respectfully Submitted,
__________________________________
Recording Secretary, Barbara Snider