Karuk Tribe – Health Board Meeting
Meeting
Minutes - June 10, 2010
Meeting called to order at 3pm by
Present:
Leeon Hillman, Treasurer
Bud Johnson, Member at Large
(Happy Camp District)
Verna Reece, Member at Large
(Happy Camp District)
Absent:
Florrine Super, Secretary
Agenda:
Verna Reece motioned and
Bud Johnson seconded to approve the agenda, 5 haa, 0 puuhara, 0 pupitihara.
Minutes of May 13, 2010:
Director Reports:
1.) Mike Edwards, Director of Children and Family
Services:
Mike is present to review his
written report with the Board. The department has been very busy this month
with the vacancies within his department being filled with new employees.
Mike is still waiting to hear
from the State on the Title IVE case that the Tribe has. This is an ongoing
issue that he reports on monthly.
The performance improvement project for patient cancellations is still being
conducted at the facility.
He continues to meet with the
TANF program to provide the maximum amount services possible to the clients without
duplicating services between his program and TANF.
Mike reviewed his training
with the Board. There was a three day tribal leader training where he obtained
information on customary adoption but he is interested in providing that
overview at the upcoming Planning Meeting. The Council felt that Mike could
conduct the overview at this meeting if he was prepared to do so.
Mike went on to explain
recent training he attended, noting that there is an option for children in the
dependency program and it appears that when they are adopted there is the
possibility of this new option to conduct a customary adoption allowing Indian
Parents to not have to give up their legal rights fully. The legal parents will
have control and say over the child but the biological parents may have the
opportunity to take the children to cultural events or other events in an open
adoption with the legal parent’s approval. In the event that something happens
to the parents that have legal rights and the biological parents have been in
close contract with the children then the biological parents may obtain custody
of the children, as opposed to them going to another family member or outside
agency. This is still a bit confusing for the State and it appears that there
is confusion on how to begin this process. There is going to be a meeting next
week for County Counsels and he will sit on a panel in Humboldt County where
this will be discussed, he would like to come to a planning meeting to explain
this further as it unfolds and determine the Council’s input regarding which
direction the Tribe would like to take regarding this new development. Due to
this being relatively new there isn’t much information to share but of course
he’ll follow the discussion, review and planning phases.
The transporter continues to
be very busy. There are two more ICW intervention cases bringing the department
to 60 current cases which are across the nation, as there are kids in the
program from
There is a live scan machine that is being purchased for he Tribe and this will
be housed in Happy Camp.
There are two action items
that he would like to present for approval.
Mike presented a maintenance
agreement with Ohlund’s Office Supply for $42 per month for a year. This is the
new copier maintenance agreement.
Florence Conrad motioned
and Verna Reece seconded to approve agreement 10-A-042 between Ohlund’s Office
Supply and the Karuk Tribe, 6 haa, 0 puuhara, 0 pupitihara.
Mike then presented his
second action item. He has the opportunity to have an intern from the
Florence Conrad motioned
and Bud Johnson seconded to approve agreement 10-A-040, 6 haa, 0 puuhara, 0
pupitihara.
Verna Reece motioned and
Florence Conrad seconded to approve Mike’s report, 6 haa, 0 puuhara, 0 pupitihara.
2.) Vickie Walden, Dental Office Manager
Vickie is present to review
her written report with the Board. She provided training reports from Pat Doak
and Susan Beatty from recent dental staff training. Vickie then went on to
review her written report with the Board.
Vickie commented that she
will be reviewing budgets with Lessie and Laura coming up soon as there are
adjustments that need to be made for the loss of State Indian Health Program funding
and the staff is coding supplies to the HRSA budget. Upon review of the HRSA
line items, it appears that the budget is over but those charges with be moved
within the other line items, balancing the budget. Vickie will set time to meet
with Laura and Lessie on budgeting.
Vickie has been working with
Susan Beatty on dental data entry which will have three dental staff members
completing dental data entry. This seems to be a better planning process for
the Tribes dental program, as previously Vickie was the only staff member
trained to complete dental data entry.
Training on dental billing
and coding was very good but brought some confusion to the staff. Suzanna
worked on the issues that the staff had and they continue to work on the kinks
to ensure that the staff is completing documents accurately for the billing
department. The new receptionist for Yreka dental clinic is working out well.
Verna Reece motioned and
3.)
Lessie is present to review
her written report. She has out of state travel requests. She would like to
have
Verna Reece motioned and
Leeon Hillman seconded to approve out of state travel for Jaclyn Goodwin,
Lessie presented the Medical
Records/Receptionist position description for the
Verna Reece motioned and
Florence Conrad seconded to approve appointment of
Bud Johnson motioned and
4.) Karen Daniels, DQMCH:
Karen is not present but her
written report was provided to the Board.
5.)
Leeon Hillman motioned and
Verna Reece motioned and
Leeon Hillman seconded to approve Chad’s report, 6 haa, 0 puuhara, 0
pupitihara.
6.)
Daniel is present to review
his written report with the Board. He has action items to seek approval for as
well. He submitted procurement for four (4) fire safes for file storage compliance.
$7,559.96 was the lowest price and that is the company he selected to purchase
the safes from. There are different sizes based on the chart amount that may
need to be storing the files at each site.
Elsa arrived and presented a
contract for partnering with Scott Valley Tribal TANF to hold “Fatherhood is
Sacred”, a one day seminar allowable in purpose 3 of 4 in the TANF plan.
Florence Conrad motioned
and Bud Johnson seconded to approve contract 10-C-086, 6 haa, 0 puuhara, 0
pupitihara.
Daniel went on to note that
the National Tribal TANF Institute is holding training and he believes that it
would be a great opportunity to receive a complete understanding of TANF
programs and this would be a beneficial training/conference for the TANF
Representatives or any Council Members who would like an overview of the TANF
program. It will be held July 26-28, 2010.
Verna Reece motioned and
Daniel then went on to note
that the staff is worried about the State budget and the cut of CalWORKs. The
state senate has rejected that budget cut proposition but there are going to be
cuts. Regarding Tribal TANF there is no
reduction but there may be IOU’s issued by the State again which he will be
prepared for.
Daniel will be changing the
TANF software database to a new company but he was unprepared to seek approval
at tonight’s meeting; this will be added to the Planning Meeting agenda.
When Verna inquired about
“adult activities” that is reported for in each community there was a high
number for Yreka and then only one for Orleans and a few for Happy Camp. Daniel
believes that this is a typo but will check with his staff.
Verna Reece motioned and
7.)
Eric is present to distribute
his report and provide an overview to the Board. He has no action items. Eric has
been resolving issues in EHR and connectivity with Verizon and AT&T for the
health facilities in the past month. The connection for the
A contract from UC Davis was
sent to Eric and he is reviewing it at this time and will be putting that
through the process once he determines the costs savings and ability of use.
Eric provided an update on
the broadband proposals that the Tribe reviewed and approved support letters
for. He noted that he received a thank you letter from the federal government.
There was the possibility to get the funding from the Humboldt organization
that will provide IT services and the agency that the Tribe provided funding to
support.
The Tribal Website has been redesigned and the IT staff will now start to train
Directors on how to upload program specific information.
The new backup solution that
was approved has been tested. Eric believes that the staff is very close to
ensuring that the Tribe’s information is safely backed up and stored.
Eric has been working with
Fred and Sandi on the parking lot project and he is hoping that the
construction workers don’t cut lines and he continues review communication that
the IT staff has provided on line location and IT needs. At this time the staff
is working with the crew to install conduits that will expand services and
create better IT services between buildings at the Administration Complex.
Verna Reece motioned and
Leeon Hillman seconded to approve Eric’s report, 6 haa, 0 puuhara, 0
pupitihara.
Non Health Employees:
1.)
Bob noted that Craig has
submitted his proposal for funding to Bob and Laura and it will be submitted to
the Tribal Council at their upcoming Tribal Planning Meeting.
Closed Session:
Leeon Hillman motioned and
Consensus: to table
personnel issue to Thursday’s planning meeting.
Leeon Hillman motioned and
Consensus: for the EDHHS
to seek clarification on requirements and necessity by HRSA, clearly outlining
what the requirements are.
Consensus: to table
requests regarding employee’s # 7104 and # 9089 to the Thursday planning
meeting.
Consensus: to deny the GSA
snow blower machine purchase.
Bud Johnson motioned and
Florence Conrad seconded to approve out of state travel for Bob Goodwin and
Florence Conrad motioned and
Bud Johnson seconded to approve 10-C-085 between the Karuk Tribe and David
Wrobleski, 5 haa, 1 puuhara (Leeon Hillman) and 0 pupitihara.
Leeon Hillman motioned and
Florence Conrad seconded to approve the spring edition of the Karuk newsletter
and send to printing, 6 haa, 0 puuhara, 0 pupitihara.
Consensus: to table
request regarding Tribal Member #14 to Thursday’s planning meeting.
Consensus: for Member at
Large to verify property is free of paperwork that was instructed to be cleaned
up; also Council is made aware of staff assistance per Council request at the
Ranch.
Consensus: to allow Arch
to attend Arcata meeting regarding
Next Meeting Date: July 8, 2010 at 3pm in Happy Camp.
Florence Conrad motioned
and Bud Johnson seconded to adjourn meetings at 6:35pm, 6 haa, 0 puuhara, 0
pupitihara.
Respectfully submitted,
_______________________________
Recording Secretary, Barbara Snider