Karuk Tribe
Council Meting Minutes
December 17, 2009
Happy Camp, CA
The meeting was called to order at 4:59 pm by Florrine
Super, Secretary.
Roll Call
Present
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Alvis Johnson, Member
Sonny Davis, Member
Verna Reece, Member
Absent
Arch Super, Chairman
Quorum is established.
The mission statement was read aloud by
Approval of the Agenda for December 17, 2009
Sonny
1) Approval of
the Minutes for November 19, 2009
A motion to approve out of
the area travel for Dion Wood to
Sonny
2) Old Business
None at this time.
3) Alan
Crockett and Mike Hentz,
Alan and Mike were present to
address the Tribal Council regarding the previous approval of MOU 09-M-009
allowing the
Tribal Council will need to
motion to officially rescind MOU 09-M-009 with the
Roy Arwood moved and Leeon
Hillman seconded to rescind MOU 09-M-009 with the
4) Eddie
Davenport, Karuk Community Loan Fund
He is present to address the
Tribal Council and update them on the Karuk Community Loan Fund. He states they are now a certified CDFI, the
only one in
The next round of funding,
which has historically required dollar for dollar match, will no longer require
that, thanks to the most recent stimulus approvals, for loan capital up to
$700,000. In order to reach that level,
they will need to document the need for this area.
He would like to work with
the Tribe to put together a list of unfulfilled requests that exist so that
they can verify how much capital would be required to fund the loan needs of
the community. He wants to know how they
can fund the needs of the community to allow them to access the loan dollars.
5) April
Attebury, Tribal Court
No report submitted, not
present.
6) Jim Berry,
KCDC
Written report only, not
present.
Verna Reece moved and
7) Earl Crosby,
DNR
Earl is present to review the
written report for the Department of Natural Resources. He has two action items this evening.
The first is Addendum #1 to Contract
09-C-012 with USGS to assist with pit tag installation at Seiad Creek in the
amount of $28,288.
His second is Addendum #1 to
Contract 09-C-050 with Kari Norgaard in the amount of $1,200 for additional
tasks to be completed with the mussel study.
8) Scott Quinn,
Land & Transportation
Scott and Sandi were present
to review their written report and action items.
The first is Contract
10-C-029 in the amount of $15,150 with KAS and Associates, Inc. to perform the
design phase for a portion of the first extension to
Verna Reece moved and
Sonny
Their next action item is
Contract 10-C-027 with Winzler & Kelly in the amount of $89,861 to perform
another section of the
The written report included
Resolution 09-R-157 authorizing the approval of a PL 93-638 contract between
the Tribe and BIA for ARRA funding in the amount of $12,000 for road
maintenance funding on Tribal IRR routes.
Also included is procurement
to purchase road and safety signs from Rice Signs in the amount of $2,419.85.
Their next item is approval
of an Equipment Rental Agreement with West Coast Paving and Chipsealing at the
rate of $125 for a Laymor 8’ Self-Propelled Broom to clean the roads they
currently have. She believes it will be
for six to seven days, notice will be required so that cars are off the streets
that day in Housing. Leeon inquired if
an Agreement Number was assigned. Yes,
it is 10-A-021.
Alvis Johnson moved and
9) Emilio
Tripp, Education
He is present to distribute
his report to the Tribal Council; Sara did not advise him of the due date for
the reports so it was not in the packets.
He did email it once he found out.
This is his fourth week in
the office, he continues to familiarize himself with the budget for the program
and all of the duties the position has such as higher education assistance and
tutoring. He had the IT Department
install a database on his computer so that he can start entering data in that
system, he believes it will be a good tool for the program and way to produce
statistics. Bob Attebery has committed
to help him with that program.
He attended several meetings
including the Language Teacher Assessment Meeting, Education Committee Meeting,
and Preschool to Higher Ed (P-16) Meeting.
He met many individuals he can network with through these meetings that
can be helpful. He will be working with
He states he just graduated
last spring with his Bachelor’s Degree in Biology from
Sonny
10) Ruth
Rouvier, Language
Ruth’s written report was
included. This month’s phrase is yav
kuma peethivisha kuma supah “good the celebration day” which is courtesy of
Sonny; it is a way to say Happy Holidays in Karuk.
A group of Master Apprentices
submitted a proposal to present a workshop in
There was a small turnout for
the Speakers’ Circle and Language Restoration Committee meeting in
She attended the Assessment
Tool Development Meeting in Hoopa which was mentioned by Emilio; it is a very
ambitious plan that has been proposed, she does not believe they will require
such an in depth assessment for the Karuk Tribe.
11) Robert
Attebery, LIAP
He is present to review his
written report with the Council which was in the packets.
He has been working on 150
applications and handled all but 15 of them; this is their busy season for
assistance mainly with electricity and wood in the winter. He states HIP applications are due this week,
he has some applications he believes will be suitable to obtain approval. On the old applications, they have two
proposals on the table and he has been in touch with their BIA representative
to find out what is going on with their applications. Erin states that he may want to call Amy
Dutsche to find out who they should call since their BIA contact has moved to
He states they are going to
be holding a meeting of the LIAP Committee soon to re-introduce the newest
version of the SWEEP program to help the individuals who are not able to obtain
necessary assistance through the TANF program.
Verna Reece moved and
Leeon Hillman seconded to approve Robert’s report. 6 haa, 0 puuhara, 0 pupitihara.
12) Dion Wood,
TERO
Dion is present to review his
written report which was distributed to the Council.
He states that the
Construction Monitor Training will be held the week of February 22 in Happy
Camp; the next planning meeting will be January 3, 2010. He suggests a committee to oversee the
program so that they can evaluate when monitors are necessary and how to best
address the needs.
He plans to bring a final
draft of the Workforce Protection Act in the near future to be adopted as an
Ordinance to protect the employees of the Tribe. This is a mechanism for implementing their
own laws for employee protection.
He states no one attended the
Legal Conference in Las Vegas, he thought he had a conflict but the other
meeting was cancelled as well so he is working with Hoopa to get the
information from the conference.
The Tribal CCC crew can be on
site in the Spring and he will work with directors to determine what their
needs are. Florrine asked about having
them in Yreka. Dion states that if there
is somewhere that they can sleep, eat, and shower they would be able to do more
than day-long projects in Yreka.
Since many of his clients for
childcare are getting assistance from TANF, they need to expand services to
expend the dollars.
He has run into a problem in
He continues to collaborate
with Head Start and the County on collaborative site visits to the provider
homes. He has not expended any ARRA
dollars for the toy libraries in Happy Camp and Yreka. He will work with Patty on their remodeling
projects in both Yreka and Happy Camp to install suitable space for the libraries;
he hopes to have that completed in the next quarter.
There will be a regional
meeting at the Colusa Indian Reservation, January 4-5, 2010 he will attend, as
well as his travel to DC the week of January 11. He has also been asked to help plan the
Annual Child Care Conference in
He included a thank you
letter for their contribution to the Annual California Childcare Resource and
Referral Network Conference which was help; they have asked him to participate
in their next annual conference as well.
The TERO Commission continues
to consider a 1% employment tax and raising the TERO tax to 2%.
Alvis Johnson moved and
Leeon Hillman seconded to approve Dion’s report. 6 haa, 0 puuhara, 0 pupitihara.
13) Helene
Rouvier, People’s Center
She is present to review her
written report.
She is mainly working on
NAGPRA for repatriation to the Center, a grant which ends soon and also getting
the exhibits under control and getting the Gift Shop re-stocked. She plans to hold a book signing with Mavis
McCovey’s new book which just came in.
Leeon pointed out that the
Advisory Committee has many ideas; she confirmed they did have many ideas at
their meeting. Elsa asked if there is a
discount for the holiday season; Helene said if that is something the
customarily do, she will work on that and get it started Monday.
14) Jaclyn
Goodwin, Grants
She is present to review the
written report; there are no action items this month.
She will have a grant for
approval on December 31, 2009 to purchase air monitors for their
communities. She is still waiting for
the Veteran’s grant to be released that Joe had mentioned previously.
Verna Reece moved and Roy
Arwood seconded to approve Jaclyn’s report.
6 haa, 0 puuhara, 0 pupitihara.
15) Laura
Mayton, Finance
Laura Olivas was present for
Laura Mayton. There are several action
items.
The first is a request to
donate the leftover gifts from the Christmas party to the
Consensus: To donate the leftover gifts to the
The next item is regarding a
stipend and mileage for Council Member attendance at the Emergency Preparedness
Meeting held yesterday. It does not fall
within their Stipend Policy as a committee meeting.
The third item is for a VISA charge
for an employee who is out on leave; they require approval to cover the cost
based on the explanation that was distributed to the Tribal Council in
writing. Florrine would like to take
this to closed session for further discussion.
The next is approval for
travel to the NAFO conference in
Florence Conrad moved and
Alvis Johnson seconded to approve travel for Laura Mayton to New Orleans, LA,
March 16-17, 2010 for the NAFO conference.
6 haa, 0 puuhara, 0 pupitihara.
The last item is a request to
cancel the Chevron cards; there is too short of a turnaround time to get the
payments submitted; and too high of a fee if payments are not made in the 6 day
turnaround and excessive interest rates that have been imposed over the past
year. They have paid $400-500 in the
last year in fees alone. They would
replace employee’s Chevron cards with VISA’s and employees traveling will be
issued cash for gasoline charges. Many
card companies are doing this since the economy has gotten so bad. This was possibly done through a phone vote
but Laura wanted them to have a full explanation for the reason she wanted them
cancelled in case anyone had questions.
Verna Reece moved and
16) Sami
Difuntorum, KTHA
She is present to distribute
and review her written report. She was
on travel when packets were prepared.
She does not have any action
items. She states on the Gerald Peters
home in
They have awarded an
additional home replacement grant; there are still two available at this
time. They are booked through March with
current projects.
The Salstrom subdivision is
still in process, the
Sandi already reported on the
Itroop road extension through the Evan’s property. That is the only action being taken on that
property right now.
They have expended all but
about $10,000 of their ARRA funds.
The Shivshaneen homeowner
project continues to move forward, three units are completed, they are limited
on moving forward until the existing home is removed from the property.
The KBC Warehouse/Data Center
project has been through the demolition process, they are still working with
They will be constructing a 2
bedroom lease-purchase home on the Feuillye property across from Parry’s Market;
bids for construction will be available in January.
They continue to work with a
coalition of Tribes with legislators on the Renewable Energy Project. Their next meeting is December 30, 2009 at
10am. They will be going to DC, February
8-11, 2010 to meet with representatives regarding their projects.
The Secretary of Labor is
interested in doing an apprentice program for Tribes to expend funds to create
“green” job development. This would be
done through KCDC, not KTHA. Department
of Labor would provide funding and she has met with Jim Berry and Rick Hill to
discuss this potential development process.
It would be for an assembly plant to construct photo voltaic units which
would put people to work in the area.
She attended the NAIHC legal
symposium in
She continues to work on
projects for the ARRA funding; they advertised the projects and only received
one bidder so they put it out to bid again and still only received one
bid. They have forwarded all requested
information to HUD and have been advised they can award the contracts without
HUD approval. They have nearly allocated
all of the funding at this point.
She was invited to discuss
ARRA funding with a panel during the NAIHC legal symposium; they are interested
in coming to Happy Camp to see the projects KTHA has been doing with the
funding. That may happen the week of
January 12 but it has not been confirmed.
A staff photographer will attend and prepare press releases if they
come.
She states there is one
additional report requires for the Annual Performance Report which is a Section
3 report. They will be adding language
to their contract notices that KTHA Residents will be given preference in
contracting, employment, and training.
This has always been written in, it just wasn’t enforced. They will have to start enforcing and
reporting on that in the future.
The Annual Planning Meeting will
be March 11-12, 2010 in
She has inquired on the
un-captured ARRA funds to ensure that they know KTHA has projects that require
funding and they would be interested in competing for that funding if it
becomes available.
Verna Reece moved and
Leeon Hillman seconded to approve Sami’s report. 6 haa, 0 puuhara, 0 pupitihara.
17) Erin
Hillman, Administrative Programs and Compliance
She is present to review her
written report and update them on the activities in her office.
She states they have held two
meetings to discuss Emergency Preparedness in the downriver communities to
discuss what resources they have in the event of an emergency and what their
needs are. They also collected contact
information for the staff who attended from various departments. Staff resources were not inventoried, that
will be the next step. She will be
typing all of the information into a spreadsheet for distribution and comments
to be collected.
She states there is Homeland
Security funding that they may be eligible for that can be used for emergency
preparedness. She contacted her Yurok
Tribal contact and has been advised that the restrictions which used to limit
them have been changed so they may be eligible for funding that could help with
hiring staff to administer these projects, purchase necessary items, and
coordinate staff training.
A two month extension has
been approved for the CSD Grant which they will use for prepping the Elder’s
room in Yreka with shelving.
The funding for the Happy
Camp Clinic project was not approved; they were competing nationwide with both
native and non-native clinics. The
majority of the clinics were in metropolitan areas and only one was potentially
Tribal.
The HUD proposal for a third
wing has been accepted and is being ranked; she does not have an estimate for
when that will be approved.
She has attended many
meetings this month. She also included
the comments received from KTHA on the Land Use Compliance Policy which has
been forwarded back to Scott for further review.
18) Robert
Goodwin, Self Governance
No report submitted, on
travel, not present.
19) Fred
Burcell, Construction and Maintenance
Written report only, not
present.
Sonny
20) TJ Day,
Maintenance
No report submitted, not
present.
21) Sara
Spence, Human Resources
The written report was
included; there are no action items for open session.
22) Requests
None at this time.
23) Phone Votes
a)
Request approval
of resolution 09-R-153 authorizing submission of a grant proposal to EPA for
$180,000. Passed.
b)
Request approval
of resolution 09-R-152 authorizing submission of a grant proposal to EPA for
$150,000. Passed.
c)
Request approval
to allow the purchase of two gifts not to exceed $200 for Alison Harvey and
David Quintana. Passed.
d)
Request approval
for out of state travel for
e)
Request approval
for out of state travel for
f)
Request approval
to waive current delinquency policy and enter into a new payment agreement with
Tribal Member # 2603 to allow for emergency services. Passed.
g)
Request approval
to allow Stephanie Dolan to complete review and comments on the Karuk Tribe’s
Probate Code. Passed.
h)
Request approval
to purchase 5 additional Thanksgiving turkeys for community members that were
missed during distribution, not to exceed $120 from Council Discretionary.
Passed.
i)
Request approval
of contract 10-C-024 between Lou Tiraterra and the Karuk Tribe in the amount of
$1,600. Passed.
24)
Informational
None at this time.
25) Committee
Reports
None at this time.
Closed Session from 7:50-9:10pm
Alvis Johnson moved and
Alvis Johnson moved and
Tribal Member #----: They will review the request after the existing
loan through the CDFI is paid in full.
Consensus: To not allow viewing of the Tishawnik Report
or maps until it has been finalized by SHPO; at that time individual requests
can be made, in person, to the Tribal Council and they will consider them on a
case by case basis.
Directive: All correspondence with the USFS regarding
consultation must be in writing and copied to the Department of Natural
Resources.
Consensus: To allow the Dental Department to contact
Stephanie Dolan regarding legal matter.
Alvis Johnson moved and
Directive: For Sara to follow up on personnel matter at
Directive: To research data regarding Council reports
being submitted electronically, at the meeting, and director presence at
meetings for 2009 and issue reminder to directors that they need to include in
their reports where they are if they are unable to attend meetings and always
submit a written report even if they cannot be there.
Next Meeting Date:
January 28, 2010 at 5pm in
Submitted by,
______________________________
Florrine Super, Secretary
Recording Secretary, Sara Spence