Karuk Tribe
Council Meeting Minutes
October 22, 2009
The meeting was called to order at 5:02pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Sonny Davis, Member
Verna Reece, Member
Alvis Johnson, Member
Quorum is established.
The mission statement was read aloud by Verna Reece.
Approval of the Agenda for October 22, 2009
Florrine Super moved and
Leeon Hillman seconded to approve the Agenda for October 22, 2009. 7 haa, 0 puuhara, 0 pupitihara.
Approval of the Minutes for September 24, 2009
1) Eric
Cutright
He has three action items to
present this evening.
The first is procurement to
purchase toner for the printers in all three Clinics that print the PCC Patient
Records. He is recommending purchasing
the toner from Tech Depot for the amount of $4,463.36 which is the lowest price
and will last about six months.
The next request is to
purchase five computers which are for Tracy Burcell, Fabian Alvarado, Mike
Edwards, Earl Crosby, and Bill Tripp.
The total is $5,234.04 from Tech Depot with the lowest price.
His last item is pertinent to
Consensus: To submit the comment letter regarding the
proposed broadband service in
2) April
Attebury
Carlos Rodriguez spoke about
their travel to
Skyler McNeal introduced
himself and let them know what to expect from the Youth Leadership Conference
which will be held this weekend in Yreka.
Wynonna Croy spoke about their desire to go onto higher education and
the challenge of funding their education.
LaShanda Seiz spoke about the success of the Youth Leadership Council
and the meetings, activities, and fundraising they have done this year.
Roxanne introduced herself as
the newly hired Youth Coordinator/Case Manager working with the kids for about
three weeks now. She is excited to
accept this position and work with the Tribe.
Florrine Super announced that
Aja Conrad was elected last year as their Chair and has since left to go onto
college;
April’s written report was
distributed which included out of the area travel to St. Croix, MN, October
29-31, 2009 for herself and two Council Members who may be interested in
attending. Florrine is available to attend;
Sonny
3) Jim Berry
His written report was
distributed, he was not present, no action items.
4) Ruth Rouvier
Her written report was
included as she is on travel this week.
Florrine Super moved and
Leeon Hillman seconded to approve Ruth’s report. 7 haa, 0 puuhara, 0 pupitihara.
5) Robert
Attebery
His written report was
included in the packets.
He states that the LIHEAP
grant has been funded, they do not have an amount as of this time, but it has
been funded. They also received ARRA
funds from CSD as well. They received a
proposal for the first HIP home to have the site work done for the home that
will be replaced so that should start moving forward soon. He has about 40 applications pending and has
a numbering system in place to track them.
He and Erin plan to discuss
implementation of a program similar to SWEEP through their GA program to help
those members who need assistance. They
are also speaking back and forth with Hoopa regarding their program design and
policies. Verna asked if this would be
similar to TANF; he states this will help those who do not have children in the
home that are not eligible for assistance from TANF or the County. The LIAP program cannot duplicate any
services received from another program.
Verna Reece moved and
Alvis Johnson seconded to approve Bob’s report.
7 haa, 0 puuhara, 0 pupitihara.
6) Dion Wood
He distributed his written report;
he was on travel last week.
He has one action item. He spoke about the Workforce Protection Act
that they have been working on in the TERO Department. He took their draft to the conference and
will be getting feedback from the instructor to protect their employees
further.
Another item that has been
mentioned is the implementation of a TERO tax on the employees’ wages which
other Tribes are currently imposing successfully.
November 10, 2009 there will
be a meeting to discuss Construction Monitor training and coordinating that
program to get everyone up to date and trained to be used as on call monitors
with current training. It needs to be
streamlined to work for all programs.
He has an action item for
three people to travel to
Florence Conrad moved and
Roy Arwood seconded to approve travel for Dion Wood and two additional
individuals to attend the CTER Training in Las Vegas, December 9-11, 2009. 7 haa, 0 puuhara, 0 pupitihara.
He states they have received
$106,000 for next fiscal year for the Childcare program. Because of TANF, some childcare clients are
served through that program rather than this one freeing up dollars for other
members who qualify for assistance. He
will be working with Cecilia to streamline that process to ensure they work
together.
He states he has still not
spent any of the $41,000 of ARRA funds awarded to the Childcare program; he
still needs to get a final answer from the Council regarding how these dollars
will be spent. He would like to work
more closely with the
He also discussed the local,
state, and national level childcare collaborations and what he is working on in
those areas. He is pleased to have had a
Resolution approved at NCAI to advocate for their childcare concerns and issues
for consultation with the National Indian Childcare Association (NICCA). He was elected to be the Communications
Committee Chair; there will be quarterly meetings he will need to attend in
that capacity.
7) Helene
Rouvier
Her written report was
included, she is on travel. Verna states
in the short time she has been there she has been working very hard in the
Center and has things much more organized.
Verna Reece moved and Leeon
Hillman seconded to approve Helene’s report.
7 haa, 0 puuhara, 0 pupitihara.
8)
She introduced herself as the
newly hired grant writer; she is working four days per week in the modular
building in Happy Camp. This is her
first Council Meeting. She has been
taking an HSU Grant Writing course with Sue Burcell, attending meetings
regarding grant opportunities and working with directors on different projects
along with Hester.
She has a grant to submit for
approval this evening which is the Diabetic Grant which has never been a
competitive grant, this year it is competitive and so the application was
different. The Resolution is 09-R-144
authorizing submission for the total of $157,554 from the Special Diabetes
Program for Indians (SDPI) Community Directed Grant. Vickie Simmons worked with them to prepare
the grant.
Verna Reece moved and
Alvis Johnson seconded to approve Resolution 09-R-144. 7 haa, 0 puuhara, 0 pupitihara.
Verna asked about the email
that was lost and the HRSA grant deadline that became a serious issue in the
past month. They have had many problems
with HRSA and their processes, emails, and information they receive from them,
they continue to work on that issue so it does not happen again.
Verna Reece moved and
Alvis Johnson seconded to approve Jaclyn’s report. 7 haa, 0 puuhara, 0 pupitihara.
9) Laura Mayton
Laura was present to review
her written report, she has no action items.
She states she attended last
week’s CRIHB Meeting; she was honored to be present for the award presented to
Vera Arwood for being one of the original signers on the CRIHB Articles of
Incorporation. The Tribe also received
an award which
She has been working with the
Health Program on HRSA areas that require improvement. One is their cost per patient for providing
care; they are going to work on lowering that amount through objectives set by
the group to lower the cost through efficiency, not reduced care.
The auditors will be on site
in January this year to help achieve completion earlier than they are used to
receiving the report. She states all of
the reconciliations need to be completed in the very near future since they are
coming earlier this year.
Laura Olivas conducted the
end of the year inventory with oversight by the auditors at the gift shop and
smoke shop.
The Indirect Cost Proposal
was submitted as prepared.
Verna Reece moved and
Alvis Johnson seconded to approve Laura’s report. 7 haa, 0 puuhara, 0 pupitihara.
10) Sami
Difuntorum
Sami was present to review
her report with the Tribal Council; it did not make it into the packets. It was included in the electronic packets.
She discussed the Indian
Healthcare Reform Act and how that will impact the Tribe’s ability to obtain an
IHS facility in
They were requested to
forward draft language for legislation for the Renewable Energy Demonstration
Project during their visit to DC. She
and Verna will be attending many of the same meetings that Arch and Bob will be
attending the first week of November.
They are wrapping up their
ARRA projects which were funded and they are doing the necessary reporting for
that. She discussed what those projects
included.
She announced that there is a
meeting on Wednesday, October 28, 2009 at 6:30pm in Yreka for the City of
She went over the
demonstration project that several Tribes participated in for a probate
demonstration project which funding has not been allocated for; there were
seven to nine tribes who were included to provide their own services for
probate rather than the Tribe. They
advised this is something that Bob would follow up on in the Self Governance
Office. She states that she has been
advised it could jeopardize their special funding request if they do not follow
up on that issue. They will discuss that
with Bob.
Verna Reece moved and
Leeon Hillman seconded to approve Sami’s report. 7 haa, 0 puuhara, 0 pupitihara.
11) Erin
Hillman
Her written report was
included in the packets; she did not plan to be present, however, she was able
to come home from the conference in
The CSD ARRA funds they were
awarded now have an amendment to the reporting requirements; she is requesting
a revised Resolution including that they accept the amendment because the
Resolution template does not address agreements and amendments so another one
is required. She requested approval of
Resolution 09-R-146 accepting the amendment.
She requested approval of
Agreement 10-A-005 with
Her third action item is for
an amendment to the contract for the HVAC Upgrade at the
Roy Arwood moved and
She states they received 8
bids for the prospective clinic project they hope to receive funding for. She
states that is the majority of her items for this evening.
Verna Reece moved and
12) Robert
Goodwin
The written report was
distributed, no action items.
13) Earl Crosby
Susan was present to request
Resolution 09-R-074 authorizing a grant agreement with Pacificorp for
monitoring water quality under Measure 12 of the agreement in principle (AIP)
for $158,224 from May 2009 through April 2010.
There were some language issues that had to be resolved before it was
approved. It will be for $158,224 in one
lump sum.
This will be an annual
agreement they approve annually for the next ten years so they will need to
address any language they are not comfortable with for next year’s
agreement. There is a similar language
issue with Craig’s agreements he has been working on.
Earl is present to go over
DNR’s written report and action items.
He is requesting permission
to purchase an equipment package for $5,980 from Southwest Co. generators, a pressure
washer, an air compressor, and a trash pump.
He requested an extension to
the end date of Contract 09-C-071 with Jeanette Quinn to April 30, 2010. There is no change to the amount.
He requested approval of
Contract 10-C-001 with Jeanette Quinn in the amount of $23,825 to continue
environmental education services. She
was the only respondent to the RFP.
He requested a signature on a
previously approved proposal to accept $158,000 in funding to address energy
efficiency needs at the DNR office in
He requested approval of
Resolution 09-R-096 for baseline funding for research, monitoring, and
restoration for the
Leeon Hillman moved and
Florrine Super seconded to approve Earl’s report. 7 haa, 0 puuhara, 0 pupitihara.
The final date for the USFS
Summit Meeting will be December 3, 2009 at 10:30am in Happy Camp at the
14) Scott Quinn
He has two action items to
add to his written report.
The first is to purchase
vehicles for the land and transportation program. It will be for a 2008 Toyota Corolla and a
2001 Dodge 3500 that are both used vehicles priced below Kelley Blue Book.
The
The second action items is
regarding his seat on the CalTrans Native American Advisory Committee which is
expiring, he would like to have Sandi nominated to serve for the next year; he
has been doing it for two years now.
Consensus: To nominate Sandi Tripp to the CalTrans
Native American Advisory Committee.
He states there will be a City
Council Meeting in Yreka at 1pm on October 26, 2009 with
Verna Reece moved and
Alvis Johnson seconded to approve Scott’s report. 7 haa, 0 puuhara, 0 pupitihara.
15) Fred
Burcell
Written report only, no
action items.
Verna Reece moved and
Sonny
16) TJ Day
No written report was
included in the packets.
17) Sara Spence
Sara was present to review
her written report which contained three action items.
The first is MOU 10-M-001
with USCIS/E-Verify authorizing access to the online E-Verify system in the
event a Federal Contract is awarded requiring the mandated employment
verification through the system.
The second is Agreement
10-A-006 with Anthem Blue Cross of California authorizing online access to the
group membership and billing information.
This is the new medical insurance carrier.
Sonny
The last item is permission
to post RFP’s to repaint the interior of the Administration Office in Happy
Camp. It has been about 5 years since it
was last painted and it is getting worn, the clinics were recently repainted
but Administration was not. The other
RFP would be to repaint the exteriors of the Business Office and Multi-Purpose
Room in Happy Camp so that it will match the modular building which has colors
chosen to match the Administration Office buildings. This way everything will be freshly re-done
when the parking lot project is completed next year and all match.
Consensus: To post the RFP’s for the painting projects
in Happy Camp.
Leeon Hillman moved and
18) Requests
Amos Tripp was present to
visit the Tribal Council and speak to them about Katimiin. He states they intend to have a Brush Dance
there next year and he wanted the Tribal Council to know. He states that the arson was never resolved
and he doubts it ever will be, at this time, they just want to move forward
beyond the pain and plan to rebuild and hopefully hold a dance there next year.
Another thing he would like
to discuss is his concern regarding the lack of land for the Karuk Tribe, he
states that was his whole pursuit in his education was for aboriginal title and
restoration of land for the Karuk Tribe, which is the area his legal background
is in. He states it is very important to
him that the village sites be preserved and that land be restored to the Karuk
Tribe. He would also like to see the
return of the first Salmon Ceremony to the Tribe, he states they have a very
culturally rich area and it is still used today, he believes that restoration
of some of that land would be possible for the Tribe and they would have a
strong case.
He feels that the ceremonial
families need to be involved in discussions regarding land restoration when
they discuss those pursuits for the Tribe.
There are many issues that need to be addressed such as ceremonies, land
rights, fishing days, etc. to have more involvement from the families.
Brian Tripp took a chance to
introduce himself to the Tribal Council as the representative for the Orleans
District. He is the only member on the
ballot so he has very good odds of winning that election. He states three years ago he was homeless, he
has now been living in Tribal Housing for three years and thanks them for that
opportunity, he is honored to be running for Council and looking forward to
representing his people.
Laura asked if Amos has been
informed about the steps the Tribe is taking toward land restoration for the
Tribe, he states he was advised of that tonight but would like to ensure that
ceremonial leaders and families are consulted on those matters. He states that it is amazing that they have
preserved as many of their traditions and they need to remember that before all
else, they are people and they need to treat each other with respect and like
people working together to help each other and share with each other.
Laura reminded them of the
$5,000 budget set aside for Katimiin rebuilding when they get ready to start on
that task.
19) Phone Votes
a)
Request approval
for out of state travel for Craig Tucker to Washington DC 11/2-5/2009. Passed.
b)
Request approval
of resolution 09-R-140 authorizing submission of the HRSA re-application for
$669,818. Passed.
c)
Request approval
of agreement 09-A-040 accepting ARRA funding for a 2007 identified water
project at
d)
Request approval
of agreement 09-A-038 between the Karuk Tribe and Wilson Equipment Rental for
work at Thompson Creek Channel Reconfiguration and Fish Passage Improvement.
Passed.
e)
Request approval
of agreement 09-A-039 between the Karuk Tribe and MKWK for $10,331. Passed.
f)
Request approval
of contract 09-A-084 between a DDS and the Karuk Tribe. Passed.
g)
Request approval
of addendum (1) to agreement 09-A-015 between 13 Tribes including the Karuk
Tribe. Passed.
h)
Request approval
of insurance renewal costs and coverage. Work Compensation and Vehicle
insurance. Passed.
20) Informational
None at this time.
21) Committee
Reports
The NCIDC Meeting minutes
were included for information.
Closed session from 8:24pm to 10:05pm.
Consensus: The Tribal Council will get back to Ki’maw
Consensus: To table the request from Tribal Member #1525
to Thursday for a decision.
Sonny
Florence Conrad moved and
Leeon Hillman seconded to approve the changes to the following CHS
policies: Referral Process, Alternate
Resources, CHS Records, Definitions, Students, Denial/Appeals Process, Overview
of CHS Program, Residency Requirements, Managed Care Committee, Incarcerated
Patients, Children, Active User, Non-Indian Eligibility. 7 haa, 0 puuhara, 0 pupitihara.
Consensus: Sara will draft language to address the
Billing issue that was presented and discuss it with the Business Office
Manager.
Consensus: To deny the request from Tribal Members #1721
and 1974.
Roy Arwood moved and Verna
Reece seconded to increase Employee #1988’s VISA limit to $3,000. 4 haa, 0 puuhara, 3 puuhara (
Roy Arwood moved and
Florrine Super moved and Sonny
Leeon Hillman moved and
Florrine Super seconded to cover the $19.07 tip for the Frontier Café on
Employee #2304’s VISA from discretionary.
7 haa, 0 puuhara, 0 pupitihara.
Consensus: To not issue further delinquent notices on
Tribal Member #2020’s loan.
Florrine Super moved and
Alvis Johnson seconded to adjourn the meeting at 10:08pm. 7 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date:
Thursday, November 19, 2009 at
5pm in Yreka.
Submitted by,
______________________________________
Arch Super, Chairman
Recording Secretary,