Karuk Tribe of
January 10, 2008 – Meeting Minutes
Meeting called to order at 3:03 pm by
Sonny
Roll Call:
Alvis Johnson, Member at
Large
Sonny Davis, Member at Large
Florrine Super, Secretary
Robert Goodwin, Member at
Large (3:13 PM)
Leeon Hillman (3:30 PM)
Roy Arwood, Member at Large
(4PM)
Agenda:
Alvis Johnson motioned and
Florrine Super seconded to approve the agenda with changes, 5 haa, 0 puuhara, 0
pupitihara.
Minutes of December 13, 2007:
Guests:
Erin Hillman, Director of Administrative Programs
& Compliance:
Florence Conrad motioned
and Florrine Super seconded to approve resolution, 5 haa, 0 puuhara, 0
pupitihara.
The second resolution is for
pass through funds. There is only one other agency that administers these funds
or similar to the Tribe’s but KTOC receives a 12% administrative fees cost and
some funding for administering contracts. Hoopa intends to use their
administrative costs for their educational services. When contacted then the
funding is re-distributed.
Robert Goodwin arrived at 3:13 PM
Florence Conrad motioned
and Florrine Super seconded to approve resolution 08-R-002, 5 haa, 0 puuhara, 1
pupitihara (Robert Goodwin).
Laura Mayton, Chief Financial Officer:
Laura is present tonight to
seek approval for a higher mileage reimbursement rate. Effective January 1st
the IRS raised the federal mileage rate.
Robert Goodwin motioned
and Sonny Davis seconded to increase the mileage rate according to the IRS
rate, 6 haa, 0 puuhara, 0 pupitihara.
Rick Hill, Grant Writer:
Rick is present tonight to
seek approval for several proposals. Rick is presenting a grant for the senior
nutrition for $107,645 to the Area on Aging. It is for the senior nutrition
program for 2008-2011.
Robert Goodwin motioned
and Alvis Johnson seconded to approve resolution 08-R-006 authorizing
submission of grant to Area on Aging, 6 haa, 0 puuhara, 0 pupitihara.
Rick has further proposals to
the Smith Family Memorial Fund. The first one is for $2,600 for basketry and
regalia class. It is for Janie Goodwin to provide weekly basketry and regalia
classes in the Yreka area.
Paula asked what would become
of the regalia and items once they were completed by Janie and the children.
Rick explained that that was discussed and will be further explored. Paula
discussed having the items become property of the People’s Center for use of
others during Karuk ceremonies. This has happened previously with other grants,
and has been very successful.
The funding does not go to
the Tribe, but it is to a foundation, subject to the tribal review process.
Robert inquired about the budget. The salary should be more of an honorarium
and not salaries to eliminate the indirect cost rate. Leaf would like it
clarified of what happens to the items once they are complete.
Robert motioned and
Florence seconded to approve resolution 08-R-010 with changes, 6 haa, 0
puuhara, 0 pupitihara.
Rick then presented another
proposal for $4,000 to the Smith memorial fund to support foster parenting
classes.
Robert motioned and Alvis
seconded to approve resolution 08-R-007, 6 haa, 0 puuhara, 0 pupitihara.
The goal for the education
proposal would be to allow increased tutor services to students that are not
enrolled members, but descendants.
Florrine motioned and
Alvis seconded to approve resolution 08-R-004, 6 haa, 0 puuhara, 1 pupitihara
(Robert Goodwin).
Leeon arrived at 3:36 PM
Rick presented another proposal
for LIAP. There are items that are requested that are not covered under the Low
Income Assistance Program, but this proposal will hopefully assist in those
requests.
Robert motioned and Sonny
Davis seconded to approve resolution 08-R-008, 7 haa, 0 puuhara, 0 pupitihara.
Rick has one more proposal.
It is being presented to go toward Tribal Elders travel expenses to participate
in advocacy or dispute resolution skills. The resolution number would be
08-R-011.
Florrine Super motioned
and Leeon Hillman seconded to approve resolution 08-R-011, 7 haa, 0 puuhara, 0
pupitihara.
Sandi Tripp, DNR:
Sandi presented another fund
to the Smith Foundation for $1,500 with a match from MCWK. In summary, the
funding would provide partial funding for interruptive Native American signs
for the plant garden in the park area. There is a trail and students and
travelers tour while in the area. On the trail there are native plants, which
the signs will be posted near providing the native word for the plants. There
are native plants that are on the trail but it would be nice to have signs and
interruptive words in Karuk.
Florence Conrad motioned
and Leeon Hillman seconded to approve resolution 08-R-009, 7 haa, 0 puuhara, 0
pupitihara.
Sandi discussed briefly the
energy program. There will be community meetings and identify certain
residences that will be in the survey. There will be fifty homes, tribal homes
within the service area. Sandi explained that there is always low attendance in
the community meetings. She would like to offer an incentive for persons to
participate in the survey. To get people there she believes that there is
something. She would like to request $500 for all three communities for the
community meetings.
Robert motioned and
Earl has a proposal to the
EPA in two parts which is $150,000 and then another $30,000. There is a ten
percent cap on the administrative costs. It will be shy on the in-direct cost
rate. The loss is approximately $14,522. The funding maintains the program
ensuring it continues moving forward. It is the base funding for the watershed
program. Earl receives a lot of funds that employs five or six positions as
well as purchase the excavator.
Florence Conrad motioned
and Sonny Davis seconded to approve resolution 08-R-003,7 haa, 0 puuhara, 0
pupitihara.
Arch Super and Roy Arwood arrived at 4:00 PM.
Guests: 1.) Myron Aubrey, Tribal Member:
Robert motioned and Leaf
seconded to approve an agreement with Troy Hockaday and waive the fee for a
small fund raiser, 8 haa, 0 puuhara, 0 pupitihara.
Director Reports:
1.) Joe Snapp, Substance & Alcohol Abuse Program:
Joe has a quick addition
action item to his written report that was already submitted. April has three
people prepared to go to
Robert Goodwin motioned
and Florrine Super seconded to approve out of state travel for Toby Reuze and
Joe Snapp to Santa Fe NM, 8 haa, 0 puuhara, 0 pupitihara.
The second action item Joe
has is from Equest. Tanya introduced children that attended the Equest camp.
The children explained that they truly enjoyed riding the horses and the food
was excellent. The cabins were nice and the environment was “pretty cool”. They
were happy to be allowed to attend. The children explained that they made apple
juice and brought it back and delivered it to the Elders and their local
teachers. The in-kind contribution that is needed was questioned and Leaf would
like a summary of what in-kind services were provided on the last proposal. Jim
Pindell of Equest is present to discuss the Equest proposal. Jim explained that
over a year ago the Tribal Council provided permission to Jim to put an organic
garden in at the ranch. Joe Snapp has done a lot of work himself, but now that
the project is taking off and making progress. Jim Pindell would not like the
project to loose its momentum. He would like to help in expanding the work
already done. This has brought him to the application to apply to the
A three year grant to the
endowment would really create an industry in Happy Camp. There would be staff
taken on and a commercial kitchen used to produce organic items through what is
grown at the Ranch. There would be the purchase of equipment and more items
built into the proposal. He believes that this is possible, and believes that
it has potential for growth. The endowment takes proposals all year, but it is
a four month process. He is seeking the Karuk Tribe’s endorsement by entering
into an agreement with Equest.
He would like to seek
permission to have a surveyor come up and complete the ground inspection to
certify it as organic. The Council did not foresee a problem having a surveyor
check the property however they will not enter into an agreement until it is
known what is included.
Joe will forward the Council
a copy of the grant proposal for review. The Compliance Officer and the Tribe’s
CFO shall review the proposal as well.
Florence Conrad motioned
and Sonny Davis seconded to approve Joe’s report, 8 haa, 0 puuhara, 0
pupitihara.
2.) Patti White, Database Administrator:
Patti is present to review
her written report.
Patti reviewed her report
explaining that there are several packages that need to be installed onto the
RPMS system prior to having EHR. There was a conference all between Amy Coapman,
Patti and Martha to prioritize training and become familiar with the needs to
move toward EHR. There is $30,000 in the blue shield funding to purchase a
generator unit for the Happy Camp Complex, but there still needs to be
discussion on purchasing and installing the generator and services that is
needed.
Florence Conrad motioned
and Leeon Hillman seconded to approve Patti’s report, 8 haa, 0 puuhara, 0
pupitihara.
3.) Chris Kleeman, IT Manager:
Chris arrived last night back
from leave. He did not provide a written report, but is present to provide a
verbal report. He worked very late last night attempting fix the problems occurring
with both HC finance and the OR offices.
While on leave he left
instructions for Gerry to meet the installer and the equipment will be
installed in Yreka. If this does not work then he assured the Council that it
will be up and running in two weeks. With the new building in OR he would like
to have a test line installed to test the equipment and lines. There have been
a couple people with email issues. Chris has a couple issues with Gerry not
following through on tasks that he had thought Gerry was going to accomplish.
The server in OR has ultimate
failure. It failed when the Karuk server went down, but has not been repaired
to date. He will attempt to work on all of the identified issues next week.
Power outage issues have been
pretty bad and no equipment has been lost and overall it has hung in there.
Robert Goodwin motioned
and Leeon Hillman seconded to approve Chris’ verbal report, 8 haa, 0 puuhara, 0
pupitihara.
4.) David Eisenberg, PHN:
David is present to review
his written report. There was a request to talk about Elder’s issues. David
would like to re-introduce what is done for the Elder’s in each area. David
will have staff introduced and have their duties updated to the Council in the
coming months for each area.
Clarence Barger is the CHR in
Yreka and he is serving the Elder’s in the area. Clarence reported to the
Council on his program and the identified needs of the Elders in YR. During the
last ten months, Clarence has noticed that there is a big need for
transportation in the area. In order to service people properly he finds it
necessary to explain how important it is to have transportation. The Elders
responded with his requests for needs. He found the highest response was transportation;
including groceries, appointments, events and such. It is important to discuss
and implement policy changes in a timely manner to the Elders that need the
services the most. As the CHR he has been involved in getting the Elder’s referred
to other senior service programs. He is hoping to have other entities involved
in assisting the Elders. Clarence would like to have another CHR and Elder’s
worker eventually in the planning, but understands it is a process. David
explained that higher amounts of requests for services to the Elders needs
taken into consideration and the employees do their best in assisting the Elders.
It is a case by case basis, but a task such as step repairs is something that
takes place. David would also like to participate in the strategic planning to
include the Tribal Council’s input to serve the people.
Arch thanked Clarence for
talking with the Elders and determining their needs with their input.
Martha explained that the
overall strategic plan for the Tribe does not include time frames or really
isn’t goal orientated.
Robert would like to have the
department heads keep funding in mind for services and advancements in the
overall programs of the Tribe.
Robert Goodwin motioned
and
5.) Lessie Aubrey, DQMCH:
Written report provided,
present.
Florence Conrad motioned
and Alvis Johnson seconded to approve Lessie’s report, 8 haa, 0 puuhara, 0
pupitihara.
6.) Martha Schrock, EDHHS:
Martha reviewed her written report with the Tribal Council. She announced that
there is a dentist contracted for 24 hrs. a week for the Yreka clinic.
Martha explained that the
Title IVE had the final child welfare plan submitted. There is an allotment of
sixty days for reply and that has not been received yet.
The position description for
a patient eligibility worker/administrative assistant has been written into the
HRSA grant and is now being submitted for approval. As soon as the position
description is approved it will be sent to Sara to be flown.
Martha’s second attachment is
an EHR technician position description, but that position will be held until
there is enough funding to pay for it. This position will be flown in the later
part of February.
Martha would like to add an
amendment to the travel policy. When a 4X4 tribal vehicle is unavailable then
the reimbursable rate would be full rate.
Robert would like to it
further defined as weather conditions and also when the weather is intense.
This will be tabled to next Wednesday. Martha will bring the suggested wording
changes to the policy.
Robert Goodwin motioned
and Roy Arwood seconded to approve travel for Delilia Cortes to Sacramento, CA,
8 haa, 0 puuhara, 0 pupitihara.
Leeon inquired about the
supply line item noted in Dr. Willett’s report and how it has spiked in
spending in one month. Laura Mayton has not heard of the issue reported in Dr.
Willett’s report, but does encourage any directors or staff to contact the
finance office with questions or comments regarding their budgets.
Florence Conrad motioned
and Florrine Super seconded to approve Martha’s report, 8 haa, 0 puuhara, 0
pupitihara.
7.) Vickie Walden, Dental Department:
Written report provided, not
present.
Florrine Conrad motioned
and Leeon Hillman seconded to approve Vickie’s report, 8 haa, 0 puuhara, 0
pupitihara.
Requests:
none at this time
Committee reports: none at this time
Closed Session:
Consensus: to have the
Self-Governance Director review casino propositions to determine the pros and
cons and provide the report to the Council at their upcoming Wednesday meeting.
Robert Goodwin motioned
and Florrine Super seconded to allow tribal member # 3675. to reside at the
residence of tribal member # 872 until KTHA has their meeting on Monday,
January 14, 2008 at which time they will make a determination on the application
to add to her lease, 8 haa, 0 puuhara, 0 pupitihara.
Sonny
Robert Goodwin motioned
and Leeon Hillman seconded to uphold the CHS denial for case # 184 and pay $225
toward bill from third party, 8 haa, 0 puuhara, 0 pupitihara. Barbara is to
draft a letter explaining the reasoning in CHS policy to have necessary
paperwork forwarded to the department.
Consensus: to table request
from tribal member #1374 to the Wednesday planning meeting.
Robert Goodwin motioned
and Alvis Johnson seconded to provide a loan to tribal member # 3305 in the
amount of $1,100 with payment back to the Tribe in full upon 401k distribution
including a $25 processing fee, 8 haa, 0 puuhara, 0 pupitihara.
Consensus: to immediately
allow Tribal Court to move into the Head Start building space in Yreka
Consensus: to allow
employee # 3692 to participate on hiring panel, but not participate in
selection.
Consensus: for EDHHS to
handle complaint by employee # 7614 regarding employee # 3692.
Consensus: to approve travel for Florrine Super and Florence Conrad to
Hoopa CA for Tribal Court Coalition January 25, 2008.
Consensus: to table loan
request from tribal member # 11 until payments are clarified.
Consensus: to deny loan
request from tribal member # 2265.
Consensus: to have
Next meeting date: February 14, 2008 at 3 PM.
Florrine motioned and
Alvis Johnson seconded to adjourn meeting, 8 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider