Karuk Tribe – Council Meeting
September 25, 2008 – Meeting Minutes
Meeting called to order at 5:05 pm, by Arch Super
Present:
Arch Super, Chairman
Leaf Hillman, Vice-Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer
(5:08 pm)
Roy Arwood, Member
Alvis Johnson, Member
Sonny Davis, Member
Robert Goodwin, Member (5:06
pm)
Absent:
None
The
Agenda:
Alvis Johnson motioned and
Robert Goodwin seconded to approve the agenda with changes, 7 haa, 0 puuhara, 0
pupitihara.
Minutes of August 28, 2008:
Presentation:
Arch Super took a moment to address
to the audience announcing that he would like to take a moment to recognize
some staff members and present them with certificates of appreciation. He presented
one to Dr. Willett, Melodee Conrad-Brewington, Florence Conrad and Erin
Hillman. The staff and Council Member, Florence Conrad, worked cooperatively
and dedicated themselves to working with the communities and emergency
personnel during the recent forest fires of 2008. They have all been working
hard and contributing to the well-being of the communities during the time of a
declaration of a State of
Guests:
1.) Marcellene Norton, Barbara Cooley, and Doug
Oliviera:
Klamath-Trinity Joint Unified
School District Board Member and the Superintendent are present to seek endorsement
on bond measure H; it is a bond measure that will be on the November ballot.
They are seeking the Tribal Council’s support on the measure and also a small
contribution to assist in costs of campaigning for the measure. Doug Oliviera,
District Superintendent, explained that the District schools were all built in
1979 and they are currently in need of repairs. Due to the buildings
deteriorating there are several deficiencies including, roofing, heating and
air conditioning, and other necessary repairs that are an immediate need. A
consultant was hired and the $5.9 million dollar bond will make the school
eligible for state modernization funds. With the measure approved they will be
eligible for up to $4 million toward a match from the State to complete the
renovations. The problem is that with no local match funds, the District has
decided to seek the measure option to allow funding and a match from the State.
Mr. Oliviera believes that the local children are not getting the same fair
shake as the rest of the children in the County. He is not encouraging a vote
in any particular manner, but he would like staff and the Council to review
Measure H. The donation request will be tabled to the planning meeting on Thursday.
2.) Dan Effman:
Not present – removed from
the agenda.
Director Reports:
1.) April Attebury, Court Administrator:
April distributed her written
report for the Council to review. The grants that she will be administrating
are the Tribal Court Assistance, Dept of Justice, SAMSHA Circles of Care, and
Tribal CASA grant.
Tribal Court procedures are
still being developed. She is thankful for the patience of the Tribal Council.
She will continue to have court during lunch hour and after hours. She had two
action items, but did not have the correct contract form so she may need two
phone votes next week. She is brining in a new contractor for mediation and
needs to purchase software for tribal court case management.
Florence Conrad motioned
and Robert Goodwin seconded to approve April’s report, 8 haa, 0 puuhara, 0
pupitihara.
2.) Jim Berry, KCDC CFO:
Jim is not present, but his
written report was distributed for the Council to review.
Florence Conrad motioned
and Florrine Super seconded to approve Jim’s report, 8 haa, 0 puuhara, 0
pupitihara.
3.) Hector Garcia, Self- Governance Director:
Carrie Davis, Self-Governance
Assistant, submitted information on CTAG which Self-Governance has been working
on for most of this past month. The packet of information was meant to be the
Self-Governance report.
4.) Jennifer Goodwin, Education Coordinator:
Jennifer is present to review
her written report with the Council. She will be attending Indian Day at
Jennifer announced that there
is some remaining funding in the tutoring program. There is funding available
for descendants. There is a need for tutors for the program so Jennifer asked
if Council or audience had anyone that may interested or can be recommended to
contact her.
The scholarships are pretty
much taken care of, she does have one or two pending, but the program is under
way.
Jennifer will be traveling to
The Education Committee
meeting will be at 1 pm November 18th. Leaf would like to have
Jennifer available for the Thursday meeting for review of Measure H.
Leaf Hillman motioned and
Alvis Johnson seconded to approve Jennifer’s report, 8 haa, 0 puuhara, 0
pupitihara.
5.) Dave Wrobleski, People’s Center Coordinator:
Dave provided an overview of
his report with the Council. He announced that a People’s Center Advisory
meeting needs to be scheduled, so he would like the committee members to
respond with dates that they are available.
Dave would like to have some
Council attend the Basketweavers Gathering on October 10-11, 2008 if any are
available. He completed the Tishannik property and has the report available for
review in Happy Camp. He will be preparing the report for submission to obtain
nomination for the National Park Service. He believes that he has found some
funding sources that he would like to seek. He has received requests to work
toward holding Basketweavers retreats in Happy Camp and inquired if the Council
would support the concept.
Dave updated the Council on
Oak Bottom and the request for him to review the site. He did visit the site.
The USFS sent their own archaeologists to view the site, but it was determined
that the person was not actually an archaeologist. The USFS had a court order
for the clean up and used that court order to skip the 106 process. Dave is
unsure how the Tribe may fight this, but he believes that Six Rivers should not
have done this and recommends that action be taken. Dave did some recording of
the site, and location of ground disturbance. Leaf would like the report that
Dave is working on and have that sent to the Council as soon as possible. There
is further discussion on this issue in closed session with an update from Earl
Crosby. Dave will send the report to the Council on the issues at Oak Bottom.
Leaf Hillman motioned and
Alvis Johnson seconded to approve Dave’s report, 8 haa, 0 puuhara, 0 pupitihara.
6.) Rick Hill & Hester Dillon, Grant Writers:
The grant writer’s report was
submitted and Hester is present to distribute action items. She first presented
the Headstart re-application grant. She, Rick Hill, Donna Goodwin-Sanchez,
Patty Brown and Jim Berry worked very hard to complete the re-application.
Robert Goodwin motioned and Florence Conrad seconded to approve resolution
08-R-105 authorizing submission of the 2009 re-application to DHHS, 8 haa, 0
puuhara, 0 pupitihara.
Hester then presented a
mini-grant application to the Seventh Generation.
Florence Conrad motioned
and Leaf Hillman seconded to approve resolution 08-R-104 to the Seventh
Generation Fund for support of the culture classes that are held in Yreka, 8
haa, 0 puuhara, 0 pupitihara.
Hester would like to seek
approval of an invoice from the FCC radio attorney. The forms have been
submitted for approval and they will be filed to the FCC by the attorney. Happy
Camp was granted a few months ago, but
When asked if there would be
further invoices for this attorney and work toward completed this, Hester would
like to assume that there shouldn’t be continual charges, but it is never
certain, until the project is completed.
Leaf Hillman motioned and
Robert Goodwin seconded to approve payment of the invoice in the amount of
$156.66 from council discretionary, 7 haa, 1 (
Hester then presented
information on tribal youth programs. Jennifer Goodwin, Mike Edwards, April
Attebury, Tanya Busby, Ron Reed, Joe Snapp, Chuck Lent, Rick Hill and Martha
Schrock had a meeting to discuss the revitalization program. Rick wanted the
Council to review the needs and mission statement to gather feedback on the
program development. She is hoping that the framework regarding the mission
statement is in line with what the Council envisions for the grant writers
priorities.
Consensus: to support the
youth plan, purpose, and needs statement.
As April mentioned already
that the SAMSHA Circles of Care grant was received and there were only eight
Tribes that received this funding nationally, the Karuk Tribe is one of them.
Florence Conrad motioned
and Leaf Hillman seconded to approve Hester’s report, 8 haa, 0 puuhara, 0
pupitihara.
7.) Lisa Aubrey, LIAP Department:
On travel, written report
provided.
Roy Arwood motioned and
Alvis Johnson seconded to approve Lisa’s report, 8 haa, 0 puuhara, 0
pupitihara.
8.) Erin Hillman, Dir. Administrative Programs and
Compliance:
On travel, written report
provided.
Robert Goodwin motioned
and Florence Conrad seconded to approve Erin’s report, 8 haa, 0 puuhara, 0
pupitihara.
9.) Dion Wood, TERO Director:
Dion distributed his written
report to the Council. Dion went with the new program Manager to purchase items
to open the Smoke Shop in Yreka. He believes that they will have an opening
date on October 6, 2008 with plenty of advertising for the opening date. Leaf
inquired if there would be uninvited guests. Dion hasn’t thought about that,
but there are some people that may oppose the Tribe opening the smoke shop.
Dion updated the Council on
the Tribal CCC homes and the Council has already approved. They will be onsite
for two weeks, to complete the site repairs to Elder homes in the communities.
Dion will be coordinating a
Flagger Training to be held soon. Last time the certification was done there
were 34 people that received the three year certification. Dion is working with
KTHA on a wage schedule and will be having the Compliance Officer review it,
once it is complete.
Robert asked if the Head Start
facility in Yreka could be liquated, he had asked Dion for this information
previously but still has not received a report. Dion will have this completed
on Thursday for the Council to review.
Dion has just returned from
training where it was understood that they are looking for Tribes to develop
their own tribal median incomes. This would assist in establishing poverty
guidelines for rural communities and develop what suits the Tribe’s areas and
specifically Native American communities. He would like to coordinate with GA
and LIHEAP on these guidelines. Dion inquired what the Council thought about
this. Leaf asked what the process is, that is being encouraged for use. There
is currently no process in place, but Tribe’s are taught how to insert the
categories and outline what the income levels would be for specific family sizes
based on the local economy and the community. This would be specific to the
childcare program and move away from accepting what the State sets as the
poverty guideline.
The Department of Social
Services will be working with Tribal entities on State childcare. Dion was
elected to represent all Tribes in working with the State prior to the State
developing the Childcare. This is the first time that the State will be
conferring with Tribal childcare programs before implementation.
The State receives childcare
funding and they provide some funding to other entities, such as Education,
Social Services specific to Childcare. Dion and Patty Brown are both on the
workgroup committee, but with Patty’s new position she has no training funding
set aside for this workgroup. Dion believes that the partnership that has
already been developed is a working process and will be paying for her travel
with quality funding.
Dion will be attending a
quarterly meeting in
Patty Brown has been
appointed to the Siskiyou County Childcare Planning Council. Donna Goodwin-Sanchez
was offered the position as alternate, but has declined. The recommendation is to
seat Marlene Rodriguez as the alternate. He would need Council approval.
Florrine Super motioned
and Alvis Johnson seconded to seat Marlene Rodriguez as the SCCPC alternate, 8
haa, 0 puuhara, 0 pupitihara.
The Childcare funding has
been spent this fiscal year. Next year it will be a higher amount of funding.
Florence Conrad motioned
and Leeon Hillman seconded to approve Dion’s report, 8 haa, 0 puuhara, 0
pupitihara.
10.) Laura Mayton, CFO:
Laura is present to review
her written report. She explained how the reimbursement rate for the fiscal
year and the hold on approximately $392,000 by the BIA for the fire crew in
relation to the fires this year impacts the budgets. The invoices that were
submitted to the BIA are two months old and the reimbursements are being held
up from technical issues including computer use errors by the BIA. Tamara
Barnett is working with the BIA staff to assist where possible to obtain the
reimbursements. Hector Garcia is working on this as well and asked that Amy
Dutchke meet with Julie or Ron Recker, of BIA to determine what the hold up has
been.
The indirect cost proposal
that has been sent is currently being reviewed. The new rate will be 71.4%.
The budget meeting was held
and will be reviewed later in closed session.
The audit schedule for the
Karuk Tribe and other entities of the Tribe has been received. KTHA and Housing
have switched time slots having the KCDC audit the week of the 23rd
and KTHA the week of March 2nd. Laura explained the cigarette sales
at the People’s Center and the overhead costs.
The Yreka Smoke Shop has
brought up many questions. They will need to be clarified as soon as possible,
to allow internal tracking. Laura would like to know if the Smoke Shop is a
cost that the Tribe is going to pay for and add as assets to the Karuk Tribe.
She would like to know if this would be a receivable and the Smoke Shop pay for
the investment. The funding sent to KCDC for operational costs of $135,000 may be
a receivable and KCDC could pay that back. Laura would like the Council to
clarify how this will operate. Robert would like this set up with the intention
for KCDC to pay the start up costs back, and based on how the business goes
then the payback would be determined for a rate. Laura projects with profits of
$1,000 a day with interest the smoke shop could repay that funding in four
years, this includes inventory and overhead.
Laura explained that the
budget for childcare is going to be tight. She would like to warn the Council
that with the economy she advises careful planning on spending and budgeting.
Robert Goodwin motioned
and Sonny Davis seconded to approve Laura’s report, 8 haa, 0 puuhara, 0 pupitihara.
11.) Sami Difuntorum, KTHA Director:
Sami is present to provide an
update to her report to the Council. On Graham, Salstrom, and Orleans Bar
project the perc test that has been completed and she is awaiting the results.
The
The
Leaf Hillman motioned and Robert Goodwin seconded to approve resolution
08-R-107 authorizing distribution of Indian Housing Block Grant, 8 haa, 0
puuhara, 0 pupitihara.
Florence Conrad motioned and Leeon Hillman seconded to approve Sami’s
report, 8 haa, 0 puuhara, 0 pupitihara.
12.) Susan Gehr, Language Program Director:
Susan is present to review
her report with the Council. She would like to seek approval of a proposal she
drafted to the Seventh Generation Fund for Indian development. She would like
to seek $4,939.54 for the production of a five part video series and development
of two different videos.
Robert Goodwin motioned
and Florrine Super seconded to approve resolution 08-R-108 authorizing
submission to the Seventh Generation Fund, 8 haa, 0 puuhara, 0 pupitihara.
There are 30 people signed up
for the language class. When Susan attended the grantee meeting in
This is Susan’s last report
as the Language Director. She will still be working with the Karuk Tribe, but
only as a contractor and the new Language Director has been selected.
Florence Conrad motioned
and Leeon Hillman seconded to approve Susan’s report, 8 haa, 0 puuhara, 0
pupitihara.
13.) Earl Crosby, DNR Director:
Earl has closed session items
and will review his action items from his report at that time.
Robert Goodwin motioned
and Sonny Davis seconded to approve Earl’s written report, 8 haa, 0 puuhara, 0
pupitihara
14.) Scott Quinn, Land/Transportation Manager:
Scott is present to review
his written report with the Council. Tyke Robbins is doing some work on the
slip out on NF-12N52. Tyke needs to do some work on this road and would like to
seek the Tribe’s approval. Scott discussed this with several staff and tribal
leaders and found that with three stipulations this is a good idea. The
existing footprint of the quarry will not be made any larger, the removal of
surrounding vegetation will be avoided, and a tribal monitor will be onsite.
Leaf believes that this is a very good idea and works for both the Tribe and
Mr. Robbins.
Leaf Hillman motioned and
Sonny
Scott’s written report includes
the property and the perc test that needs completed. The County also required
water to both sites. Scott was seeking a “will serve” letter from
The service line agreement
with pacific power and the BIA was approved and sent in. Scott has been working
closely with Stephanie Dolan on the refusal to put the Yreka Clinic property into
trust. It is a process and they will continue to update the Council as more
information becomes available.
There was discussion on the
fencing surrounding the Yreka Smoke Shop. The Council believes that having some
sort of deterrent around the fence is best to ensure that the building can not
be accessed after hours. Both razor wire and barbed-wire were options.
Eagle Rock is on site and the
rock crushing preparation is going well. The transmission in the tractor was
going out, but the work resumed today on yarding trees to continue crushing
rock. Monday September 29, there will be a meeting with Caltrans to discuss the
MOU between them and the Tribe. The meeting will be 12-3 pm in
Scott was encouraged to apply
for the environmental justice grant that was denied last year. Although it was
denied last year; the next application shall include planning for all areas.
Robert Goodwin motioned
and Leeon Hillman seconded to approve Scott’s report, 8 haa, 0 puuhara, 0
pupitihara.
15.) Davey Davis, Maintenance Supervisor:
Not present, no written
report provided.
16.) Fred Burcell, Construction:
Not present, written report
provided.
Florence Conrad motioned
and Leeon Hillman seconded to approve Fred’s written report, 8 haa, 0 puuhara,
0 pupitihara.
17.) Sara Spence, HR Manager:
Not present, written report
provided.
Florence Conrad motioned
and Alvis Johnson seconded to approve Sara’s written report, 8 haa, 0 puuhara,
0 pupitihara.
Telephone Votes:
Closed Session:
Florence Conrad motioned
and Florrine Super seconded to approve resolution 08-R-113, 8 haa, 0 puuhara, 0
pupitihara.
Alvis Johnson motioned and
Florrine Super seconded to approve resolution 08-R-106, 8 haa, 0 puuhara, 0
pupitihara.
Consensus: to have Scott
Quinn draft a letter on behalf of Tribal Member # 1128 to seek assistance from
IHS. This letter will be presented back to the Council at their upcoming
planning meeting for final approval.
Informational: employee # 0506
reviewed upcoming fiscal year recommendations with the Council. Formal approval
of the budgets will be tabled to the next planning meeting.
Robert Goodwin motioned
and
Robert Goodwin motioned
and Leaf Hillman seconded to approve resolution 08-R-111 authorizing submission
of an EPA grant in the amount of $23,876, 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman motioned and
Robert Goodwin seconded to approve addendum (1) to contract 08-C-049 between
the Karuk Tribe and the Mid-Klamath Watershed Council, 8 haa, 0 puuhara, 0
pupitihara.
Robert Goodwin motioned
and Sonny Davis seconded to approve resolution 08-R-112 authorizing submission
to Riverkeeper, 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman motioned and
Robert Goodwin seconded to approve contract 08-C-063 between the Karuk Tribe
and Biostream Environmental in the amount of $33,000, 8 haa, 0 puuhara, 0
pupitihara.
Robert Goodwin motioned
and Leaf Hillman seconded to approve resolution 08-R-110 authorizing submission
to the Melinda Gray Ardia Foundation in the amount of $1,500, 8 haa, 0 puuhara,
0 pupitihara.
Robert Goodwin motioned
and Leaf Hillman seconded to approve Addendum (1) to contract 07-C-077 between
the Karuk Tribe and aquatic ecosystems science, 8 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin motioned
and Leaf Hillman seconded to approve resolution 08-R-109 adopting the Solid
Waste Management Plan, 8 haa, 0 puuhara, 0 pupitihara.
Consensus: to review and
develop a resolution beginning the process of a congressional hearing on the
recent fires of 2008.
Consensus: to allow employee
# 4078 to work with Leubbon, Barnhouse and Johnson regarding Oak Bottom
property.
Robert Goodwin motioned
and Florence Conrad seconded to approve resolution 08-R-114 authorizing
adoption of the amendments to the Election ordinance, and to issue a directive
to the Election Committee to immediately begin to insert appropriate language
and process in the ordinance regarding primaries for all Council positions as
addendum (1), 7 haa, 0 puuhara, 1 pupitihara (Florrine Super).
Consensus: to deny request
from employee # 4315.
Robert Goodwin motioned
and Sonny
Consensus: to deny request
for vehicle storage at Yreka KTHA from Tribal Member # 4297.
Informational: Next Youth
Leadership Conference will be held November 8, 2008 in Happy Camp. The next
planning meeting for the Conference will be on October 9, 2008 prior to the
Health Board Meeting.
Next meeting date: October 23, 2008 in
Robert Goodwin motioned
and Leeon Hillman seconded to adjourn meeting at 10:16 pm, 8 haa, 0 puuhara, 0
pupitihara.
Respectfully Submitted,
______________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider