Karuk Tribe
Council Meeting Minutes
August 28, 2008
The meeting was called to order at 5:26 PM by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Sonny Davis, Member
Robert Goodwin, Member
Alvis Johnson, Member
Absent
Leaf Hillman, Vice Chairman –
excused
Quorum is established.
The mission statement was read aloud by Robert
Goodwin, Council Member.
Approval of the Agenda for August 28, 2008
Robert Goodwin moved and
Leeon Hillman seconded to approve the Agenda for August 28, 2008. 7 haa, 0 puuhara, 0 pupitihara.
1) Approval of
the Minutes for July 24, 2008
2) Old Business
None at this time.
3) Guests
None at this time.
4) Susan Gehr,
Language Program
Susan was present to review
her written report. She has no action
items for their consideration. She
states she has 25 students enrolled in the online class and has room for 10-15
more students. Arch asked her about her
“phrase of the month” which was not included.
She states this month’s will be “I forgot” since she did not include
one.
5) Earl Crosby,
DNR
He was not present at the
meeting but submitted a report and Sandi was present to distribute his action
items.
The first is procurement to
purchase a tag reading system for the fisheries program from Biomark in the
amount of $11,800; it is requested by the project cooperators to be compatible
with their equipment which is already in place.
It will be purchased after October 1, 2008 from the BOR AFA.
Her second action item is a
request for a Contract Modification for Jeanette Quinn and the summer work she
has done with the Environmental Education Program for $2,000 to cover her
activities.
Leeon Hillman moved and
Sonny
The next action item is a
request for approval to submit a proposal to the Penney Family Fund for $25,000
toward the Bring the Salmon Home 2009 Campaign activities. Resolution 08-R-100 has been assigned and it
has been reviewed. The majority of the
funding will go toward travel expenses.
The last action item is for
Resolution 08-R-098 to the US Fish and Wildlife Service in the amount of
$100,000 for a Two Year Mussel Research Project on the Main-stem Klamath and
Roy Arwood moved and Leeon
Hillman seconded to approve Resolution 08-R-098. 7 haa, 0 puuhara, 0 pupitihara.
6) Scott Quinn,
Land-Transportation
Scott was present to review
his written report.
He has one action item which
is MOU 08-M-011 with the California Fee to Trust Consortium/BIA in the amount
of $3,000 annually from October 1, 2008 through September 30, 2011 to utilize
their realty and environmental specialists.
Robert Goodwin moved and
Leeon Hillman seconded to approve MOU 08-M-011.
7 haa, 0 puuhara, 0 pupitihara.
7) Jennifer
Goodwin, Education
Jennifer was present to
distribute her report as it was not included in the packets.
She has one action item which
will be moved to the Wednesday meeting agenda for approval. It is for out of state travel to
She included the minutes from
the meeting before the last Education Committee meeting; the most recent
minutes were not ready at this time.
Their next meeting is September 9, 2008 at 1:30 PM in Happy Camp.
She states she has been busy
preparing the Education Grant awards; 42 have been distributed so far, 10-12
are still pending. The deadline was
August 1, 2008. They were able to
distribute 3 descendent scholarships through the Smith-Ince Family Donation
that was received. She has also worked
with KTHA on the Student Rent Voucher distributions. She also awarded the Youth Leadership Council
scholarship that was received a couple of years ago through that program and
was just redeemed.
She states there was a
meeting today with the District Superintendent but no new information has been
obtained regarding the
She states she is closing out
the fiscal year and already has requests for next fiscal year when those funds
become available. She states she still
needs tutors for the kids.
She states she had a phone
conference with Hester early in the month to determine other ways they can help
the students aside from scholarships since it is hard to obtain grant dollars
for scholarships. They are looking into
a program to get fee-waivers for Native American students and how a program
like that might work through a partnership with the schools.
She states Pihneftuuf has
been helping her in her office to keep on top of everything and that has been a
great help for her to get everything up to speed. She states she purchased backpacks and filled
them with supplies for students to be distributed from CSD funds as needed for
students that need those school supplies.
She states the principal at
HC Elementary School contacted her about having more cultural activities in the
After School Rockets Program so she will be meeting with them to discuss
that. She had planned to meet with Greg
Masten as the Education Director for Hoopa to discuss other ways that they
operate their program and fund their needs.
He was ill so the meeting did not move forward but she will follow up
with that.
She states there will be a
College and Career Day at
She states the Junior Class
at
Deborah Demree states that
the students at
Leeon asked if she will
forward whatever information she obtains regarding
Florrine Super moved and
8) Lisa Aubrey,
Low Income Assistance Programs
Lisa was present to review
her written report.
She has one action item which
is approval to submit a proposal for the Low Income Energy Assistance
Program. Resolution 08-R-096 has been
assigned. There is not a pre-determined
amount for the program; the funding is divided up depending on enrollment. She solicited feedback from the audience on
the program; she asked how they like the program, if they use the program, and
what they would do without the program.
She states the only change for this year is the removal of the electric
blankets. They also state she needs to
update the number of enrolled members in her grant also since there was a typo
in this edition of the Newsletter and that number was not correct.
9) Erin
Hillman, Administrative Programs & Compliance
She is present to review her
written report with the Council.
Her first action item is a
request to work with Stephanie Dolan to update the language in the Independent
Contractor agreement regarding the section that applies to Applicable
Laws. It currently references OMB
Circular A-102; the federal government has codified the Subpart they follow
into each individual program; BIA, Fish and Wildlife, etc. and put them in
their individual CFR’s. That impacts how
they reference the law to be accurate.
She would like to draft some language and have Stephanie review that to
ensure it still meets their needs since the Circular no longer exists as
referenced.
Consensus: To approve her working with Stephanie on this
item.
She also distributed an
action item for IT to be approved. It is
procurement to purchase a video conferencing kit in the amount of $4,742.71
from Tech Depot to be compatible with their other equipment and to be installed
in the Orleans Clinic. It is the same
grant that funded the Yreka and Happy Camp equipment.
She updated her report to
reflect the updated completion date for the
Erin states she has been
requested to be on a panel to discuss the Karuk Tribe’s impacts from the
wildfires and smoke this summer at an EPA Conference in San Francisco so she
will be doing a presentation on behalf of the Tribe at that conference which is
very exciting, however, she will miss the October meeting in the new building.
Florrine Super moved and
Sonny
10) Rick
Hill/Hester Dillon, Grant Writers
Hester was present to review
her written report.
She has two action items for
tonight; the first is a grant for the Senior Nutrition Program in the amount of
$10,000 to the Union Labor Health Foundation.
This will support fuel costs for the program. Resolution 08-R-099 was assigned and it was
reviewed for approval.
Leeon Hillman moved and
Her second action item is
approval of the Special Diabetes Program Grant in the amount of $157,554;
Resolution 08-R-097 was assigned and it has been reviewed for approval. This is the grant that David Eisenberg
administered; Vickie Simmons prepared it this year. This is a grant with a review process; she is
unclear how competitive it is, she knows they have been funded for 18 years.
She reviewed the information
contained in her report. She states they
received a grant for $148,821 from the Bureau of Justice supporting the
Robert Goodwin moved and
11) Dion Wood,
Tribal Employment Rights
He was present to review his
written report with the Council.
He states that the Childcare
budget remains tight but next fiscal year is approaching soon. At a recent federally sponsored training in
The next meeting will be held
September 16-17, 2008 in
He has requested that the
Regional Office schedule a site visit and technical assistance to collaborate
between Head Start, Childcare, and TANF.
They can all work together well.
He requested that they
appoint Patricia Brown, the new Head Start Director, as the representative on
the Siskiyou County Local Planning Council which Toni used to serve on; he
would remain as the alternate if they approve. Leeon would like to think about it and discuss
it with the KCDC Board.
Dion announced that they are
moving forward with the TANF program; they hope to hire staff by October 1 and
take on their first case by November 1.
They have met with staff to discuss office space in Happy Camp, Clinic
space in
He states the Smoke Shop
Project is moving forward. They had
interviews today for the Smoke Shop Manager position and it was very difficult
for them to make a decision and they will be notifying the candidates next
week. They are moving forward with the
site and will have a concession trailer with a drive-through that can build
revenue to expand into a convenience store and possibly a gas station over time.
They would like to see a
portion of the revenue go toward Education and Childcare programs. They will need funding in January for the
Winter Semester since 100% of the budget has been expended for this year in
Education.
He states the Tribal CCC Crew
will be in Happy Camp October 6-24, 2008.
They will work on the Elders projects that were previously identified
and budgeted for by the Tribal Council.
He encourages Elders who have things they need to get ready for Winter
to contact either the Elder’s Workers, Tribal Council, or Dion.
He states that Fire Season
continues to get bigger each year and interest from Tribal Members who want to
work on fires and be active in the programs to work on equipment and in camp
continues to rise. The Fire Crew Staff
need to work more closely with TERO to determine how they can get the most
Tribal Members to work each fire. They
need to coordinate the Basic 32 Training and Annual Refresher Courses to keep
the members ready to work and get more than just the current crew in for
training.
Bob states the Forest Service
is mentioning putting work out to bid nationally for the fires so that local
business and Tribally owned businesses will have to compete regionally and
nationally. He states that is something
the Tribe needs to speak to the Forest Service about to ensure that they are
advocating for their Tribal Members.
There needs to be a schedule
to get the Tribal Members certified each year early in the Spring so that they
can go to work when fires come into the area.
He states the National TERO
Convention Doozie is attending right now is very exciting. They are discussing the Native American
Workforce Protection Act which will keep unions out of Tribal businesses.
Leeon would like to have Dion
stay for closed session.
Robert Goodwin moved and
Roy Arwood seconded to approve Dion’s report.
7 haa, 0 puuhara, 0 pupitihara.
12) Dave
Wrobleski, People’s Center
Not present, written report
only; he is ill. Leeon asked when the
next Advisory Committee Meeting is; he needs to get that to Sara and then she
will send it out; if there isn’t one scheduled he needs to schedule one.
13) Laura
Mayton, Chief Finance Officer
Written report only, not
present.
Robert Goodwin moved and
Florrine Super seconded to approve Laura’s report. 7 haa, 0 puuhara, 0 pupitihara.
14) Sami
Difuntorum, Housing
Ann was present on behalf of
Housing to review the written report.
She has no action items for approval.
She does have a couple of
updates. JB Construction has been
selected for the Shivshaneen property and the Evans property is now in
escrow. She also updated the
construction projects.
She updated them on the
Earmark Workgroup that was formed on August 27, 2008. A list was compiled and they will be
researching appropriations.
The Security Officer and
Operations Manager are coordinating a Community Indian Day Event in the Yreka
Community on September 26, 2008. After
the next joint meeting with the Council, they will develop some security
program guidelines.
Robert Goodwin moved and
Leeon Hillman seconded to approve KTHA’s report. 7 haa, 0 puuhara, 0 pupitihara.
15) Jim Berry,
Community Development
Not present, written report
only.
Florrine Super moved and
16) Hector
Garcia, Self Governance
Hector is present to review
his written report.
He very briefly mentioned the
letter that was placed in their boxes to Ron Allen from James Cason regarding
Bob, Laura, and Leaf’s efforts on the Indirect Cost Pool and their visit to
Council does not see a
problem with him listening but does not want him to distribute any information
regarding what the Karuk Tribe did to work on this matter.
He states they are a member
of the California Trust Reform Consortium that deals directly with them; they
have decided that they plan to begin reviewing and updating the policies that
govern that group and will be meeting in September and October and bringing
that information back. Hector, Arch, and
Carrie will attend that meeting.
He states this year’s AFA is
slightly different since they are preparing their 5 year agreement that gets
reviewed each year during that cycle.
BIA is behind and has not distributed the AFA for the upcoming
year. He is continuing to monitor that.
He states SB62 is dead, it
will be re-introduced next year. The
first California Association of Tribal Governments will convene on September 9,
2008 in
Bob asked what the large
gaming Tribes are doing regarding this group; they are opposing the association
at this time because they know a group of Tribes will have input that didn’t
used to be heard in
He has one action item which
is approval of travel to
Consensus: To allow Hector to travel on September 23,
2008 to
17) April
Attebury, Tribal Court
She was present to review her
written report with the Council.
She states that they did
receive some grant funds to support the
Bob asked how the fundraiser
at the Fair went; Arch states that they deposited about $10,000 and their
startup costs were about $3,000 to $5,000 so they made quite a bit of money in
that venture to be split 50/50 with the Booster Club and CASA. It was a lot of work, a lot more than they
were prepared for but will be more prepared next year. Florrine coordinated the volunteers and many
folks helped and it was great that everyone worked together.
She does have one action item
which is approval of a request for the Tribal Court Coalition who met in May
and includes Hoopa, Karuk, and Yurok.
There is a facility that is inviting the Tribe to gather more
information on their programs and work with the members who want to attend
their recovery program. It is the
Friendship House which is a non-profit.
The Tribes would refer members to them for services, the Friendship
House would draft a proposal to cover the costs for the services and then bring
that back to each Tribe for approval.
The social services program has used this program before for women with
children and it was successful for them.
This is a Native American non-profit corporation who could cater to
their clients better.
Consensus: For her to continue to work on this; they
will formally review the proposal or agreement once it comes back.
Leeon Hillman moved and
Sonny
18) Davey
Davis, Maintenance
No written report included,
not present.
19) Fred
Burcell, Construction-Maintenance-Automotive
Written report only, not
present, no action items.
Florrine Super moved and
Roy Arwood seconded to approve Fred’s report.
7 haa, 0 puuhara, 0 pupitihara.
20) Sara
Spence, Human Resources Manager
She was present to answer any
questions on her written report. She has
no action items.
Robert Goodwin moved and
Sonny
21) Requests
None at this time.
22) Phone Votes
a)
Request approval
of resolution 08-R-095 authorizing submission to the BIA water resources FY
2009 in the amount of $80,002. Passed.
b)
Request approval
to provide assistance for Tribal Member #2900 not to exceed $3,500 for
emergency care. Passed.
c)
Request approval
to provide a loan to Tribal Member #1900 pending receipt of 401k with full
repayment plus processing fee. Passed.
d)
Request approval
of contract between KTOC and Raven Celeri in the amount of $570 for catering
services. Passed.
e)
Request approval
to allow recommendation of hiring panel for the Head Start Director position. Passed.
f)
Request approval
to authorize reimbursement to Tribal Member # 519 from the State IHP allowable
line item. Passed.
g)
Request approval
to have Barbara Norman file an abandonment appeal regarding Tribal Member #
3070. Passed.
h)
Request approval
of contract between KTOC and Mark Gerard not to exceed $3,040. Passed.
i)
Request approval
of resolution 08-R-087 authorizing submission of a proposal to the National
Endowment of Arts in the amount of $26,118. Passed.
j)
Request approval
to allow continued use of cat equipment not to exceed four (4) days to complete
location improvements in Yreka. Passed.
k)
Request approval
to provide a loan to Tribal Member # 518 pending receipt of 401k with full
repayment at that time. Passed.
l)
Request approval
of contract 08-C-055 between KTOC and West Coast Trailers. Passed.
m)
Request approval
to have Stephanie Dolan work on the Yreka Clinic Trust appeal. Passed.
n)
Request approval
of procurement and allow the purchase of a copier from Ray Morgan Company Inc.,
in the amount of $13,435 from the Blue Shield Foundation grant. Passed.
o)
Request approval
of procurement and allow the purchase of appliances from Home Depot in the
amount of $5,016.60 from HUD funding for the
p)
Request approval
of proposal to program service Area 2 Agency on aging for $34,297 to assist in
operations of the Senior Nutrition Program. Passed.
q)
Request approval
of procurement and allow the purchase of 2,000 gallons of fuel for the
Watershed program. Total is $8,106.40 and will come from watershed funding. Passed.
r)
Request approval
to seek a second legal opinion regarding recent amendments. Passed.
s)
Request approval
to purchase a trailer from West Coast Trailers in the amount of $34,400 for the
Amkuuf Smoke Shop. Passed.
23)
Informational
None at this time.
24) Committee
Reports
None at this time.
Closed Session from 8:43 PM to 11:05 PM
Consensus: The Land & Transportation Office will
continue working on the Rock Crushing Project with the understanding that no
expenditures will be made until after October 1, 2008 and all transactions must
take place prior to September 30, 2009; all policies and procedures still apply
regarding procurement, contracts, and Council approvals for purchases.
Leeon Hillman moved and
Florrine Super seconded to appoint Patty Brown as the representative on the
Siskiyou County Local Planning Council with Donna Goodwin-Sanchez as
alternate. 6 haa, 0 puuhara, 1
pupitihara (Robert Goodwin).
Robert Goodwin moved and
Florrine Super seconded to waive the LIAP policy and cover the additional $446 for
Tribal Member #1666’s care from discretionary until the Health Board Meeting
and have this issue put on the Agenda for Employee #0976 to report back
regarding alternate sources (Medicare, County, Social Security, etc.). 6 haa, 0 puuhara, 1 pupitihara (Roy Arwood).
Robert Goodwin moved and
Florrine Super seconded to approve up to $1,000 to purchase a bed for Tribal
Member #677 from Third Party due to upcoming surgery needs. 6 haa, 0 puuhara, 1 pupitihara (
Consensus:
Florrine Super moved and
Consensus: Substance Abuse Program Intern #TR’s travel
can be signed off on by Joe Snapp in accordance with policy.
Consensus: To table the
Roy Arwood moved and
Florrine Super seconded to approve $250 for Tribal Member #2292 for college
books. 7 haa, 0 puuhara, 1 pupitihara (
Consensus: To offer Tribal Member #2851 the option of
being transported by Social Services, transported by
Consensus: To deny Tribal Member #1128’s request for
assistance from Barbara Norman and for utility installation at the home site;
considerable resources have already been obligated.
Roy Arwood moved and Florrine
Super seconded to approve the request for $50 from Descendent #669. 2 haa (Florrine Super and Roy Arwood), 2
puuhara (Leeon Hillman and Robert Goodwin), 3 pupitihara (Sonny Davis,
Consensus: To deny Tribal Member #993’s request for
Barbara
Roy Arwood moved and
Next Meeting Date:
September 25, 2008 at 5pm in
Meeting adjourned at: 11:07 PM.
Submitted by,
________________________________
Arch Super, Chairman
Recording Secretary, Sara Spence