Karuk Tribe of
February 8, 2007 - Meeting Minutes
Ayukii,
Meeting called to order at 5:14 pm by Leaf Hillman, Vice-Chairman
Roll Call:
Leaf Hillman, Vice-Chairman
Leeon Hillman, Treasurer
Alvis Johnson, Member at
Large
Robert Goodwin, Member at
Large
Absent:
Arch Super, Chairman
(travel/excused)
Florrine Super, Secretary
(travel/excused)
Sonny Davis, Member at Large
(travel/excused)
Roy Arwood, Member at Large
(absent/excused)
Quorum is established.
Agenda:
Robert Goodwin motioned
and Alvis Johnson seconded to approve the agenda, 5 haa, 0 puuhara, 0
pupitihara.
Minutes of January 11, 2007:
Guests:
Laura Mayton, CFO
Laura would like to make a
request on behalf of the Education Committee. They would like to provide six scholarships
at $500 each to 2006 graduating students.
Robert Goodwin motioned
and
Laura’s second request is an
approval with revision to contract 07-C-029 with Winzler /Kelly.
Robert Goodwin motioned
and Florence Conrad seconded to approve the revision to contract 07-C-029, 5
haa, 0 puuhara, 0 pupitihara.
Director Reports:
1.) Patti White, Database Administrator:
Patti provided her written
report, and has some action items for review. She provided the 2007 medical fee
schedule for the Council to review and noted that it hadn’t been updated since
2003. She and Suzanna worked on the revisions and distributed it to the
providers so they may provide their feedback. The fee schedule should be
approved annually incorporating all the charges and fees for services rendered
at KTHP clinics. She would like to turn this task over to Suzanna Hardenburger
as she is the business operations manager and would have the updated information
needed to make the necessary adjustments in the future.
The fee schedule will go into
effect as of March 1st, 2007 if approved.
Robert Goodwin motioned
and Alvis Johnson seconded to approve the 2007 fee schedule for KTHP, 5 haa, 0
puuhara, 0 pupitihara.
She would also like to
present a contract with Cimarron Medical Informatics. This company provides the
support services for lab interface services with Quest. For four years they
have been providing this service at no cost and it was originally a one year contract.
She would like to submit contract 07-C-035 effective February 15, 2007-February
14, 2008 in the amount of $3,000 based on $60 per week. Patti is hoping to have
this contract concluded with someone trained from within KTHP to provide the
service internally and no longer have to contract with Cimarron Medical
Informatics.
Robert Goodwin motioned
and Alvis Johnson seconded to approve contract 07-C-035 with
Florence Conrad motioned
and Leeon Hillman seconded to approve Patti’s report, 5 haa, 0 puuhara, 0
pupitihara.
2.) Vickie Walden, Dental Office Manager:
Vickie is not present, but
has submitted her written report for review. She has two action items.
Robert Goodwin motioned
and Florence Conrad seconded to approve the new dental codes, 5 haa, 0 puuhara,
0 pupitihara.
Martha presented Janis Madkins’
contract to seek an extension to June 30, 2008. All other aspects of the
contract shall remain unchanged and the new approval will conclude a time
extension to the contract.
Robert Goodwin motioned and
Leeon Hillman seconded to approve addendum three (3) to contract 05-C-012
between KTOC and Janis Madkins DDS, 5 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Leeon Hillman seconded to approve Vickie’s written report, 5 haa, 0
puuhara, 0 pupitihara.
3.) Lessie Aubrey, DQMCH:
Lessie is present to review
her written report. She has no action items, but provided her budget report to
the Council.
She explained that her budget
is 29.68% expended and the fiscal year is at 33.3% of the year.
Robert asked about the clinic
license and transferring it to the Happy Camp Complex. Lessie explained that
once the licensure is revised to this location the facility should not need
licensed as it will be operated on trust land.
Lessie explained that there
may be preparations that need done regarding the Medicare and Medi-Cal numbers
for the location. Dr. Burns stated that he and Judy will need new prescription pads
with the correct address on them.
Florence Conrad motioned
and Robert Goodwin seconded to approve Lessie’s report, 5 haa, 0 puuhara, 0
pupitihara.
4.) Joe Snapp, Substance and Alcohol Abuse Program:
Joe does not have any action
items, but is present to review his report with the Health Board.
Robert asked about the size
of the acreage that would be cleared on the ranch for gardening. Joe explained
that he is hoping to have approximately five acres.
Joe is at 15% spent for this
fiscal year. Overall, his program is looking very well and staying on budget.
Florence Conrad motioned
and Robert Goodwin seconded to approve Joe’s report, 5 haa, 0 puuhara, 0
pupitihara.
5.) Martha Schrock, EDHHS
Martha provided her written
report for the Council to review and also announced that there is RPMS behavioral
health training scheduled. All appropriate staff will be present. The third
party report that was requested is attached and outlined in her report.
Cheyenne Davis was hired as
the Yreka Social Services replacement for Mike Edwards. Mike still comes on-site
as needed to assist with cases until
The HCHS clinic was down three
staff members when Gwen Rosenberg and Austin Hauki were hired as emergency hire
personnel. The clinic is still seeking another staff person, but has not hired
anyone to date.
In March, the dental staff
will complete justifications and productivity for the dental program and at
that time Martha will provide further information on their findings.
Laura explained that Martha’s
report on third party is nice. However, Laura provided feedback on the amounts
received from IHS, in-direct and direct. She would like this broke out by
in-direct. It is possible for direct care services for one clinic to be her “spent
amount” and then the actual report isn’t posted for six month intervals so the
amount would differ. There is also lag time in the bill payment accountings. Laura
explained that Martha did a very nice report, but the Council should keep that
information in mind while reviewing it.
Martha explained that the
managers review their budgets very well. She will provide comments if there are
programs that are experiencing slight difficulties or may need clarification.
The MOU with KTOC and
Robert Goodwin motioned
and Leeon Hillman seconded to approve 07-M-001, 5 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Robert Goodwin seconded to approve Martha’s report, 5 haa, 0 puuhara, 0
pupitihara.
Martha has a draft report
prepared to be submitted to OES and feels pretty confident about the improvements
of the Naa Vura Yee Shiip program.
6.) Chris Kleeman, IT Manager:
Chris is present to provide a
verbal report as he did not provide a written report. He explained that he has
spent most of the month working on the cell phone issues for the employees of
the Tribe. He has been seeking account changes to bring the expenditures back
under control.
A service agreement for two
years was reviewed and it was determined that there should have been a 19%
discount provided to all employees of the Tribe. This review shall be reflected
moving forward.
Chris explained that there
has been a request for Google earth from Sandi Tripp, Director of DNR and
several other natural resource employees. Chris explained that this is a map
program designed to display different locations from wide or very close
providing views and/or mapping specific locations. Chris stated that this is a
problem due to the internet avialability. Scott Quinn and Melissa Kleeman have
this installed on their computers currently and the system can barely handle
the load. The request from Sandi was responded with a question asking a reason
for use of the program by her and her staff. Chris asked for data available as
a layer so that he could post that information without installing the entire
Google earth program.
Leaf would like this reviewed
to see if there is an option to plug data into another system or have it
connected to a system that the information could be pulled from.
Document management has not
been completed to date. He has sought two proposals and is seeking a third.
In the new building he will
have some planning that needs to be done regarding technology updates to
sustain the building as well.
Florence Conrad motioned
and Leeon Hillman seconded to approve Chris’ report, 5 haa, 0 puuhara, 0
pupitihara.
7.) David Eisenberg, PHN:
David is not present to
review his report, but it was provided for the Council to review.
David shall provide a legend
to further clarify what the count for face to face visits is and also provide
an explanation of the 601 count for the Yreka area in the month of November
under transports.
Alvis Johnson motioned and
Leeon Hillman seconded to approve David’s report, 5 haa, 0 puuhara, 0
pupitihara.
Informational:
None at this time.
Old Business:
None at this time.
Requests:
None at this time.
Committee Reports: Michael Thom, Election Chairperson:
Michael provided the Election
timeline for the November election.
Michael has one action item.
He would like to seek the Council’s approval to seat Kristen King to the
Election Committee. The position was flown however there were not interested
persons.
Michael also presented
another action item. The Election Committee worked on the Election Ordinance and
revisions were made to make voting more friendly and also cover absentee voting
to make it more voter friendly. The revisions are to section 16, to allow
requests for absentee ballots up to one day prior to the Election. The revision
to absentee voter status was revised to conclude that if a voter stipulates
they would like to be an absentee voter then they may be allowed to be so each
election as long as the voter voted in the election prior.
Leslie Alford declined the
appointment to the Election Committee after her letter of intent was approved;
however the position is being re-flown to seat another representative from the
Yreka area.
The next election meeting will
be March 7, 2007 at 5:30 PM. If the Council would like to table the Election
Ordinance they may do so, but he would like to seek their approval in the near
future to have it in place prior to the upcoming election.
Florence Conrad motioned
and Robert Goodwin seconded to approve the recommendations from the Election
Committee and approve the revisions to section 16 of the Election Ordinance, 5
haa, 0 puuhara, 0 pupitihara.
Closed Session:
Robert Goodwin motioned
and
Consensus: to table request from Tribal Member # 1618 to Wednesday to seek
further clarification.
Consensus: to table request from Tribal Member # 2903 to Wednesday to seek CHS
Managed Care review.
Florence Conrad motioned
and Leeon Hillman seconded to approve resolution 07-R-017, 5 haa, 0 puuhara, 0
pupitihara.
Consensus: to send notice to #755 for him to provide follow up regarding Headstart
an OES report and specifically ask if there is enough assistance to be
adequately prepared for the upcoming audit.
Next meeting date: March 8, 2007 in Happy Camp, CA.
Yootva,
________________________________
Leaf Hillman, Vice-Chairman
Barbara Snider, Recording Secretary