Karuk Tribe of
Council Meeting Minutes
Happy Camp,
Ayukii,
The meeting was called to order at
Roll Call
Present
Leaf Hillman, Vice Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer –
late –
Roy Arwood, Member – late –
Robert Goodwin, Member – late
–
Alvis Johnson, Member
Quorum is established.
The preamble to the Constitution was read aloud by
Roy Arwood and Leeon Hillman arrived at
Approval of the Agenda for
Leaf Hillman moved and
Alvis Johnson seconded to approve the Agenda with changes. 6 haa, 0 puuhara, 0 pupitihara.
1) Approval of
the Minutes for
They would like to check with
Hector regarding the information on the Wilderness Bill he mentioned at the
last meeting.
Florrine Super moved and
Leeon Hillman seconded to approve the minutes for August 24, 2006. 6 haa, 0 puuhara, 0 pupitihara.
2) Tanya Busby
She wanted to personally
thank them for their assistance recently.
3) Old Business
None at this time.
Robert Goodwin arrived at
4)
Not present, written report
only.
Leaf also states that Roy and
Hector should speak to Craig about a Resolution that is being presented to
assist with dam removal efforts before he and Hector go to the meeting next
week. Hector is an individual member of
NCAI but they do not have a full membership with voting rights at this
time. The fee is around $5,000 for an
organization to join.
Leaf states that in Hector’s
report it would be helpful since he has flagged several bills as significant to
have a brief discussion of all of these in particular AB 1962 and some
narrative as to why he feels they are significant and what the impact would be
to the Tribe as soon as possible. He can
email it to them and follow up at a future meeting.
Leaf asked if the
inter-tribal meetings have been scheduled that are references on page 5; Arch
indicates they have not been set. They
would like follow up on this item as well.
Leaf Hillman moved and
Leeon Hillman seconded to approve Hector’s report. 7 haa, 0 puuhara, 0 pupitihara.
5) Jim Berry, KCDC
Not present, written report
only.
Bob states they had their
meeting the other night to discuss the RAC Grant and it seems to be an
intentional omission on the part of the Forest Service that they want the Tribe
to sign a document that the Tribe would provide NEPA for the project; however
there is no funding identified for this purpose. There appears to be some funding in the Grant
that is available and they are requesting that the Forest Service earmark that
for NEPA. They are also aware that there
will be a significant amount of materials removed from the
The original intent was to
purchase equipment to remove their own materials but now the Forest Service is
hinting that they would have a Timer Sale to fund the labor, timber harvest,
etc. for the project.
The RAC Grant only gets them
to the point of seeking funding to build the building then there are all of
these details to be worked out first. If
it does not work for the Tribe, they will not enter into the Agreement.
Robert Goodwin moved and
Alvis Johnson seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
6)
Lisa distributed her written
report for review. She has no action
items at this time. The new fiscal year
starts next week. She states anyone who
has energy assistance needs to call her tomorrow before the year is over.
Robert Goodwin moved and
Florrine Super seconded to approve Lisa’s report. 8 haa, 0 puuhara, 0 pupitihara.
7) Scott Quinn,
Land/Transportation
Scott was present to review
his written report. He has no action
items at this time. Bob asked if a date
has been set up to meet and discuss the roads projects, they would like to have
about two hours.
There was discussion
regarding the Kate Coffee property due to surveying issues. He must resolve these issues before the
property can go into Trust and he is working on this. He feels they should go ahead and purchase it
although it has no legal right of access but they would have a right to
prescriptive use through the Paradise Point Property if they will give them an
easement. If they will not agree to
that, they will have to take legal action due to the fact they have been using
this property.
Bob asked if Leaf saw the
email regarding the Yreka property and if there was any discussion regarding
this. They would like to discuss this
Wednesday.
Leaf Hillman moved and
Robert Goodwin seconded to approve Scott’s report. 7 haa, 0 puuhara, 0 pupitihara.
8)
Sandi was present to review
her written report with them. She
distributed additional items for approval.
The first is Addendum #1 to
Contract 06-C-023 with MKWC/KSMC in the amount of $1,000 to extend the dates of
the original contract as the scope of the original project was increased, the
additional funding will compensate for additional topics and length that were
not originally included.
The next is Addendum #1 to Agreement
06-A-01 with USFS for the IRMP to extend the dates with no monetary change.
Leaf Hillman moved and
Leeon Hillman seconded to approve Addendum #1 to Agreement 06-A-01. 7 haa, 0 puuhara, 0 pupitihara.
The last is approval of
Contract 06-C-056 with Jeanette Quinn in the amount of $16,000 to coordinate
the DNR FY2007 Environmental Education Program.
Leaf Hillman moved and
Robert Goodwin seconded to approve Contract 06-C-056. 7 haa, 0 puuhara, 0 pupitihara.
She states she is researching
the purchase of a color copier for the DNR Office and will bring that back when
she has more information.
She requested a date for the
DNR Mid-Month Meeting. The week of
Leaf Hillman moved and
Leeon Hillman seconded to approve Sandi’s report. 7 haa, 0 puuhara, 0 pupitihara.
9) Martha
Schrock, EDHHS
Martha was present to
distribute her written report. She
states she continues her orientation and meeting with her staff and the
Clinics.
She has three action
items. The first is Contract 06-C-057
with Alice Brandon not to exceed $8,000.
Robert Goodwin moved and
Leaf Hillman seconded to approve Contract 06-C-057. 7 haa, 0 puuhara, 0 pupitihara.
Her second action item is
approval of an Interconnection Security Agreement between the Karuk Tribe of
Leaf Hillman moved and
Alvis Johnson seconded to approve Agreement 06-A-021. 7 haa, 0 puuhara, 0 pupitihara.
Her next action item is for
discussion purposes regarding the Scope of Services of the IT Department as it
relates to other Tribal entities. She put
together several talking points and included them. She inquired if it is their
desire that this department include oversight of all entities for IT. She wants to know what the role is to ensure
the needs are being met. Her question is
do they want centralized management, consistent policies, standardized
equipment and software, email systems, servers, telephone systems, etc.
Leaf would like to see the
She included reports from the
two Social Workers for their information and a letter from DHHS indicating that
the Senior Nutrition Inspection identified no critical deficiencies. Leaf asked about the non-critical items
listed, Martha states Babbie will be developing a response to the letter to
address these items.
Bob would like to have the
Social Workers format their reports the same so they are consistent.
Robert Goodwin moved and
Florrine Super seconded to approve Martha’s report. 7 haa, 0 puuhara, 0 pupitihara.
10) Susan
Gehr/Phil Albers, Language
Susan was present to review
her written report. Her report included
two items for their consideration.
The first is approval of
procurement to purchase a Mac Pro, which was completed via phone vote on
Monday.
The second is a request for
an Honorary Tribal Membership for William Bright. She states he has been diagnosed with stage
four brain cancer. His contributions to
the Tribe have been priceless during the past 56 years ago. The Language Committee feels this would be a
wonderful gesture of thanks to him. He
would have no membership benefits but it would recognize his contributions to
the Tribe. Leaf spoke in support of this
and states Bill has spent many years with the People and has been a beneficial
part of their community in many ways. He
feels this would be appropriate and meaningful based on the circumstances.
Dion suggests a story and
photo display in the People’s Center for visitors to see and enjoy and know
about his contributions. They agree this
would be a wonderful thing.
Leaf states the Enrollment
Department can design an honorary membership card to be mounted on a plaque
that tells the story of why he is the first to receive an Honorary Membership
to the Karuk Tribe. This would be confirmed
by Council Resolution 06-R-117 and he will be issued Roll # H0001.
Leaf Hillman moved and
Florrine Super seconded to approve Resolution 06-R-117. 7 haa, 0 puuhara, 0 pupitihara.
Also included in her report
is a letter from the Language Committee regarding lack of funding to support
community language classes in
Florrine Super moved and
Robert Goodwin seconded to approve Susan’s report. 7 haa, 0 puuhara, 0 pupitihara.
11) Rick
Hill/Hester Miller, Grant Writers
Written report only, not
present.
The Council would like an
update from Scott Quinn regarding the Transportation Planning Grant they
received from CalTrans.
Robert Goodwin moved and
Alvis Johnson seconded to approve Scott’s report. 7 haa, 0 puuhara, 0 pupitihara.
12)
Dion distributed his written
report and has action items for Closed Session.
He has not received the Childcare
Program grant award letter as of yet, but he has received word that they will
be funded. Several families are
requesting special consideration for eligibility for this much needed
program. He has been reviewing
these. He has been working with ICW and
Social Services to collaborate with Foster Care home visits for Childcare to
avoid duplication. The Child Care Bureau
is going through some restructuring and they are wanting to transfer the Tribal
programs to another department so the Tribal Childcare Programs are standing up
for the Tribes in this arena.
He states he attended the
Junction School Board meeting yesterday and the Board seems open to the Tribe
working with them on this project and pursuing TERO fees on this project which
will total about $20,000. He would also
like to speak to
He states the Tribal CCC are
willing to come and do some jobs in this area and he has spoke to several
entities regarding possible projects for them.
He will be submitting a work site proposal in the coming months to
attempt to negotiate getting them to do some work for them. Babbie would also be willing to work on
providing them lunch and allowing them to camp in the gymnasium. There was a suggestion to see if they can
work on the wiring at the Brush Dance Pit downriver if possible.
He states the TERO Commission
will be meeting on
Robert Goodwin moved and
Leeon Hillman seconded to approve Dion’s report. 7 haa, 0 puuhara, 0 pupitihara.
13) Jennifer
Goodwin, Education
Jennifer was present to
review her written report with the Council.
She would like to send out
some support letters and requested their review and approval of them. One will be submitted in support of the
efforts of the
Robert Goodwin moved and
Leaf Hillman seconded to approve the letter of support for the Native Language
Cyber Lab. 7 haa, 0 puuhara, 0
pupitihara.
The second is a reference
letter for a Tribal Member to the California Highway Patrol. It is not clear what she is utilizing the
letter for. Dion thought she was
applying for employment with the Highway Patrol. Jennifer will follow up with her to confirm
for certain what it is for and bring it back on Wednesday.
She also would like to
discuss the
She was going to request
approval of the Education Policies and Procedures but they are not ready as of
yet.
Leeon Hillman moved and
Roy Arwood seconded to approve Jennifer’s report. 7 haa, 0 puuhara, 0 pupitihara.
14) Erin
Hillman, Administrative Programs & Compliance
She states they have received
a letter requesting additional information for the HUD ICDBG as well as a
letter with a Pre-Award Condition which is a very good sign that they may be
funded. She has been told that they should hear in two to three weeks what the
results are.
They received bids from
Timberworks and Adroit for the
She states the Basketweaver’s
Gathering will be
Robert Goodwin moved and
Florrine Super seconded to approve the LIAP Grievance Procedures pending LIAP
Committee review. 7 haa, 0 puuhara, 1
pupitihara (Roy Arwood).
15) Sami
Difuntorum, KTHA
Sami was present to review
her written report with the Council.
She requested a date to meet
with the Council and Keith Taylor to work on details of the MOU with the
Sheriff’s Department for the Training Program they have been working on. The week of
She states they are working
on a couple of new home loans. They
continue to work on the Home Grant Program projects as well. The Resident Services Center Rehabilitation
continues and should be completed by mid-November. They have awarded a contract to JMB
Architecture of Willow Creek for the Shivshaneen property master plan
development. A survey has been developed
for an assisted living complex to be approved.
Arch asked if they will be
reintroducing the Resident Services Coordinator Program to Housing, especially
if this building will be called the
She also updated them on
their current construction projects/activities.
She also gave an overview of the Funding Task Force Meetings she has
been attending and the lack of forward movement on that Task Force to seek a
solution.
Sami states that the Housing
Authority is currently seeking proposals for IT Services to support the Housing
Authority and their needs. Arch asked if
they can fund an employee. Sami does not
feel there is a need for a full time person, and they do not have funding for
that.
Arch requested a Waiting List
report and the progress on the changes that were directed to be
implemented. Leaf states they are
implementing them and working with the new system. There are a couple of bugs that they knew
they would be faced with and they are working through those as they come. She reviewed what the new process for
offering units is and that they started this last month. Arch asked about a report to know how it is
working. Leaf states he can review the
file if he is interested; it is available in the Waiting List Technician
Office. They are issuing the offers at
the next Housing Committee Meeting after the unit becomes vacant due to
logistics of gathering the group together.
Sami states every time they make a change in the process it brings about
different issues in other areas, and that is what they are addressing now.
Bob states from what he
observed this new process better protects the staff from being second-guessed
on offers. The Council Members and the
Housing Committee will be questioned rather than the staff. It is no more or less fair but gives the
Council a direct connection and insight into the process and he feels it is a
step in the right direction although it will take time to work out all the
kinks in the process. They can easily
answer questions from members when they feel they have been bypassed on the
list with a black and white explanation.
Florrine asked about the
challenge for Descendents and she feels that if they want to count those
Descendents in their Housing Numbers, they should receive a higher ranking on
the Waiting List. Sami states that is
still in process and they have not been approved to receive funding for
Descendents as of yet.
Roy Arwood moved and Leeon
Hillman seconded to approve Sami’s report.
7 haa, 0 puuhara, 0 pupitihara.
16)
Laura was present to request
approval of two action items although she does not have a written report.
The first is Contract
06-C-055 with Audit Head to audit their telephone services.
Leaf Hillman moved and
Leeon Hillman seconded to approve Contract 06-C-055. 7 haa, 0 puuhara, 0 pupitihara.
The second is a report that
Suzanna Hardenburger prepared that are old debts that are completely
unrecoverable. She is requesting to
write them off in the total amount of $212.105.47.
Leaf Hillman moved and
Robert Goodwin seconded to approve Laura’s report. 7 haa, 0 puuhara, 0 pupitihara.
17)
April was present to review
her written report. She had anticipated
having two contracts for the Chief Judge and Associate Judge; however, she
needs to discuss these in closed session with them. She gave them an update on her recent
activities as well.
There was discussion
regarding CILS and their interactions with them. Leaf states that he never had truly
understood the process and they never had any troubles until recently. April states since
She states on
She states that the Quarterly
Planning Meeting for the Judge will be
Phil states there is also a
Language Restoration Committee Meeting on
April states that Barbara
Norman has requested an amendment to the Children’s Code to add a new section
for Emancipation. They can think about
this and if they have further questions they can ask Barbara Norman. The Judge does not feel they need to add a
new section to the Code, he can write the emancipation into the Court
Orders. Judge Henry feels they do need
to add it due to the fact that the other Courts need to see how they came to
their decision. Now it is up to the
Council to decide.
18) Chris
Kleeman, IT
Chris was present to verbally
report to the Council as he did not submit a written report.
He states the transfer switch
was started for the generator in the server room but it was not being installed
properly so he has worked with them on fixing this.
The KCDC phone system was
ruined in the lightning storm and he has them temporarily operating until the
new system arrives that he has ordered.
Several other sites have lost equipment due to telephone line surges and
he has ordered and is installing surge protectors on the telephone lines. The claim is filed with the insurance company
and then they battle with the power company.
Also, some of the surge protectors have warranties.
He states they are expanding
wireless to prepare for electronic health record.
He has been working with IHS
to obtain equipment that speaks to their system through the teleconferencing
system.
He has made some changes at
the Happy Camp Clinic.
He has a lot to discuss
regarding the Finance Server. He spoke
to the tech support at Harris today that runs the Finance Software. They had issues mostly because they are east
coast based for calling in troubles. He
has been able to work with them to add pacific time support hours which doubles
the amount of support they receive. This
should help with Payroll issues. They
are also going to test their updates on another office site before they issue
updates to avoid the updates causing more problems than good to the software. They have guaranteed him they are fixing
these problems as well as addressing the multi-report problems they have.
He has been announcing they
are out of compliance on their Microsoft Office Licensing and finally has a
dollar amount from them to address this.
If they want to license all 300 computers they own properly, the
The Tribe has been purchasing
OEM licensing of software which does not authorize them to put that software on
other machines. Another example is when
the computers are connected together; there are licensing pieces that play into
that. Laura states she wants all of the
details and options before they make a decision on a purchase of that amount. He states they do not have to decide on this
right now but need to be doing planning and research into this to address this.
Arch states that when there
is an amount that large the information needs to be gathered and put
together. Chris states that they should
be prepared to deal with it in the next twelve months.
He states the Blue Shield
Grant has been spent out and he will be submitting a report to
Robert Goodwin moved and
Alvis Johnson seconded to approve Chris’ report. 7 haa, 0 puuhara, 0 pupitihara.
19) Davey
Davis, Maintenance
Not present, written report
only.
Roy Arwood moved and Leeon
Hillman seconded to approve Davey’s report.
7 haa, 0 puuhara, 0 pupitihara.
20) Fred
Burcell, Construction
Not present, written report
only.
Roy Arwood moved and
Robert Goodwin seconded to approve Davey’s report. 7 haa, 0 puuhara, 0 pupitihara.
21) Craig
Tucker,
Not present, written report
only.
Leaf Hillman moved and
Leeon Hillman seconded to approve Craig’s report. 7 haa, 0 puuhara, 0 pupitihara.
22) Pikship
Fighters Request
Phil was present to review
his written request with the Council regarding the Pikship Fighters. They are in need of some training equipment
to support their team that currently trains in
23) Phone Votes
a) Request for $1,000 from discretionary to
cover insurance deductible toward employee auto accident. Passed.
b) Request for approval of Resolution 06-R-107
to submit a proposal in support of the HC Community Senior Center to the Shasta
Regional Foundation in the amount of $10,000.
Passed.
c) Request for approval to pay $700 from
discretionary to cover damages to Enterprise Rental for Jump Dance Rental. Passed.
d) Request for approval to increase previous
approved loan to Tribal Member #1852.
Passed.
e) Request for approval to send Florrine Super
to
f) Request for approval of Resolution 06-R-102
authorizing submission of the Hazard Mitigation Plan to FEMA to support hazard
mitigation planning and 2005 storm repairs.
Passed.
24)
Informational Items
The NCIDC Meeting Minutes for
25) Committee
Reports
Michael Thom: He was present to address the Council to update them
on the Election Committee’s progress on the upcoming Election. He has assumed his role as the Acting
Chairperson. They will be meeting to put
together the timeline for the Special Election to fill the current vacancy in
October.
The Constitutional Amendment
should be addressed during the Special Election as well. The Council will need to forward their formal
request to the Committee to request that if they are interested.
Closed Session from
Robert Goodwin moved and
Alvis Johnson seconded to approve Resolution 06-R-110 enrolling eight members. 7 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and
Florrine Super seconded to approve out of state travel to Las Vegas, Nevada
December 4-6, 2006 for
Consensus: To allow Sandi to contact
Consensus:
Consensus: For Florrine Super to write a letter to the
Editor of the Siskiyou Daily News thanking sponsors that support ICWA.
Robert Goodwin moved and
Florrine Super seconded to purchase 5,000 Tribal Flag postcards in the amount
of $400 for sale in the People’s Center Gift Shop. 7 haa, 0 puuhara, 0 pupitihara.
Consensus: Tribal Member #1119 will work with staff to
determine what his options are for home repairs and gather quotes so the
Council knows the amount of assistance being requested before action will be
taken.
Robert Goodwin moved and
Consensus:
Consensus: There needs to be a policy statement that
reflects the intent of the Children’s Court Code so that all who use the code
can work together to fulfill the intent of the code anytime there is a gray
area or an area open to interpretation.
They want to all available Tribal programs become are integrated into the
Court and any agreements that are entered into with Counties.
Directive: The Naa Vura Yee Shiip Program is to begin
pursuing agreements to serve the residents of
Consensus: To continue the Contract with
Florence Conrad moved and
Robert Goodwin seconded to approve out of state travel to the Pacific Northwest
Regional Quarterly Meeting in Bellingham, Washington, November 1-3, 2006 for
Florence Conrad moved and
Robert Goodwin seconded to approve out of state travel to the Childcare Board
Meeting in Oklahoma City, OK, November 7-9, 2006 for
Florence Conrad moved and
Robert Goodwin seconded to approve out of state travel to the National Council
for Tribal Employment Rights Legal Update in Las Vegas, NV, the first week of
December for Cecilia Arwood, Alvis Johnson,
Consensus: To forward the application for water system
assistance through IHS to Tribal Member #2953 and then process it through Fred
Burcell.
Consensus: The Wednesday meeting will be changed to
Next Meeting Date:
Florrine Super moved and
Alvis Johnson seconded to adjourn the meeting at
Yootva,
_______________________________________
Recording Secretary,