Karuk Tribe of
Council Meeting Minutes
The meeting was called to order at
Roll Call
Present
Leaf Hillman, Vice Chairman
Leeon Hillman, Treasurer
Roy Arwood, Member
Robert Goodwin, Member
Alvis Johnson, Member
Absent
Florrine Super, Secretary
Robert Grant, Member
Quorum is established.
Roy Arwood read the preamble to the Constitution
aloud.
Approval of the Agenda for
1) Approval of
the Minutes for
2) Raquelle
Myers,
She was present to request
the Tribe’s participation in a survey to determine distance education needs in
Indian Communities in
She works for the
They are requesting that the
survey document be approved and then distributed in one of three ways; 1) on
site at community events and facilities, 2) be published online with a link, or
3) included in the Tribal Newsletter distributed to the membership.
The data gathered in the
survey can be used by the Tribe also for funding purposes in grant applications
they may submit. She went over further
information in a Powerpoint Presentation regarding what they would like to do
and how it can help the Tribe.
Sara states that she and
Rosie had planned to distribute the announcement regarding the survey through
the Newsletter, on the Tribe’s website, and by emailing all Tribal staff
regarding the survey document which would cost nothing.
Jennifer states that there
will be an Education Committee Meeting on
Leaf asked about the time
sensitivity of the survey and how soon she will need to know. The deadline listed on the survey is
Leaf also suggests that she
speak to Marsha Jackson in the Enrollment Office as she does the Tribal Census.
3) Craig Tucker,
Not present.
4) Old Business
None at this time.
5) Hester
Miller, Grant Writer
Hester was present to review
the Grant Writer’s report with the Council.
She states that she received a letter last week indicating that the FEMA
Hazard Mitigation Plan has been received and is being reviewed. She hopes they will deliver her good news.
She distributed a draft plan
for their review and requested that they review specifically the staffing plan
to see if it meets their needs. She will
be requesting final approval of the document at the Wednesday Lunch
Meeting. The plan is on the Tribal
website so that everyone can read it and provide them with questions and
comments on the document.
She distributed the draft of
the Oak Knoll Study Proposal and is requesting approval to submit the proposal
electronically with Resolution 06-R-88 in the amount of $50,000. Leaf asked if she has been working with the
Oak Knoll Committee. She states she has
met with Erin, Joe, Tanya, and Bob to get a sense of the needs they have for
that facility.
She distributed a request for
David Eisenberg for approval to submit the Special Diabetes Grant proposal with
Resolution 06-R-90 in the amount of $157,554.
This will be the ninth year of funding.
Robert Goodwin moved and
Leeon Hillman seconded to approve Resolution 06-R-90. 5 haa, 0 puuhara, 0 pupitihara.
She states they are working
on the HRSA Renewal that will be submitted on two parts on
6) Scott Quinn,
Land/Transportation
Scott was present to
distribute his written report to the Council.
He states the full Transportation Plan is now complete and in a PDF document
if they would like to see it.
Escrow has closed on the
Salmon River Property and it is now in the Tribe’s name. He also has a lead on an acre of property
near Swillup Creek in the amount of $8,000.
He can speak to Laura and they can vote on that next week.
He included a copy of the
parking permit request to the City of
Leaf states there are a
couple of items in this letter that need to be discussed with legal counsel and
in closed session before they can fully respond.
7)
Sandi was present to review
her written report with the Council.
Her first item is regarding
the Salmon Camp that is held each year, it is usually funded through the
Inter-Tribal Fish and Wildlife Commission but this year they only contributed
about 25% of the funding necessary to run the camp. She has been working with other agencies to
raise funding. KTHA has donated $500,
DNR is allowing them to use the GMC Yukon, KTHA is providing camping/showering facilities. There will be four kids from the Yreka area
attending the camp. They require a camp
counselor and in the past they have paid a $1,500 stipend to cover this
person’s time. It is hard to find
someone that is qualified to perform this function. The other Tribes are using existing staff and
paying them 12 hours per day. In the
past there was funding for a cook and food as well that traveled around with
them during the camp.
Leaf asked if there is a
coordinated effort or if each Tribe is responsible for the time the camp is in
their area. She states they are breaking
it down in each area and so they would need a cook and food during the time
they are in
She requested approval for
the cost of a bus to travel to a rally they will be holding at Pacificorp in
Robert Goodwin moved and
Alvis Johnson seconded to approve the payment to
She requested approval of an
Amendment to the BOR AFA that was negotiated last year. This is going to add an additional $390,257
to their agreement to continue their studies currently on going on the River. This is Amendment One to the Agreement.
Robert Goodwin moved and
She reminded everyone there
is a Summit Meeting with the USFS on
She requested approval of
Contract 06-C-045 for $1,000 with Jenny Stats.
Robert Goodwin moved and
Leeon Hillman seconded to approve Contract 06-C-045 with Jenny for $1,000. 5 haa, 0 puuhara, 0 pupitihara.
8) Susan
Gehr/Phil Albers Jr., Language
Not present, written report
only.
Alvis Johnson moved and
Leeon Hillman seconded to approve Phil’s report. 5 haa, 0 puuhara, 0 pupitihara.
9)
Dion was present to address
the Tribal Council and distribute his written report. He has no action items but many informational
items.
He has been working with the
Assembly of God Church who is attempting to develop a childcare program for
Happy Camp. He states it looks as though
it will open
He states they have not
received notification of their budget for next year’s childcare program. He is still accepting applications at this
time.
He has transferred the 4%
grant to Head Start to cover the shortfall they were facing due to budget cuts.
The summer youth workers are
in the offices and it is going well. They
hope to begin recruitment earlier next year to ensure a smoother process for
the youth.
He reminded the Council that
there is a TERO-Council Meeting scheduled for
He has been working with
Joyce on the NCIDC FEMA Crews; they will have two five member crews in Happy
Camp and
He has been notified that
Somes Bar will be getting a new school built and because this project is on or
near the Tribe they have the authority to exert jurisdiction and secure a TERO
fee and require Tribal Preference for hiring of employees as well as have a
Cultural Monitor on site during construction.
The next School Board Meeting is
Directive: For Dion to work with Self Governance and Stephanie
Dolan regarding the exertion of tribal jurisdiction on the
He thanked them for setting
up the meeting with Jon Grant regarding establishing a Tribal TANF
Program. He will be unable to attend but
encourages them to move forward and get it handled once they speak to him.
10) Jennifer
Goodwin, Education
Jennifer was present to
distribute her written report along with a CD containing the Powerpoint
presentation she and Joyce did at the last Yreka Council Meeting regarding her
program and the funding for Education.
She states some students have
forwarded her copies of the letters that students received in response to their
letters submitted to the senators and the JOM Funding. It was after the issued had been resolved but
they still responded which was nice that they took the time to do that. She can get them copies if they would like to
see them.
She states that applications
for higher education and the student rent voucher program are both due on
She attended the CIBA
Gathering in
She announced that Casey
Chambers has been appointed as the new Principal/School Superintendent taking
the place of Jeri Holmes at the
She included the minutes of
the last Education Committee Meeting for their records. They welcomed Andre Cramblit to the committee
and it went well after not meeting for two months due to lack of a quorum. Jennifer states one topic of discussion was
whether they would distribute all funding in the Fall or if they would wait and
hold half of the funding for the Spring.
They have decided to wait until they see how many applications they
receive as she mailed out over 100 applications this year compared to 70 last
year. It is hard to know how many will
apply in the Spring and start then instead of Fall except to look at last
year’s numbers.
She states that several of
the individuals attending the culture classes will be seeing what they can do
to help complete the grant objectives and will be meeting tomorrow. There will be a Title 7 Parent meeting
tomorrow as well.
Leeon Hillman moved and
Roy Arwood seconded to approve Jennifer’s report. 5 haa, 0 puuhara, 0 pupitihara.
11) Erin
Hillman, Compliance
She states they are working
on closing out the IMLS Grant that funded the dress making class, drum making
class which ends
She has also been closing
State Grants as their fiscal year ends
The HUD Block Grant project
continues to move forward in Yreka. The
drawings are complete and going through the review process at this time to be
returned to the architect so they can go out to bid for construction.
She is working on extensions
for the sweathouse project to ensure that it is done as many of the crew
members were also fire crew members and the recent activity has hindered their
progress on that project.
She states that herself,
Lisa, Hester, and Laura recently met with the Social Services Departments to
discuss better collaboration between the LIAP Programs and Social Services and
ways to develop additional funding for these programs and developing a
comprehensive plan. April can report
more on this in her report.
She has one action item which
is approval of Agreement 06-A-016 with the State of
Robert Goodwin moved and
Leeon Hillman seconded to approve Agreement 06-A-016. 5 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and
Leeon Hillman seconded to approve
12) Sami
Difuntorum, Housing
Sami was present to
distribute and review her report with the Council. It was not emailed as she has been having
technology issues for about two months now.
Her hard drive had to be copied and repaired and Chris was able to
recover most of the data for her and it seems to be working well.
She does not have any action
items and reviewed the items in the report.
There is a balance of
$638,189 available in the first time homebuyer assistance program and is working
on a way to facilitate a down-payment grant program as property prices are
rather high right now.
The home grant program
continues to progress. There are three
homes in progress at this time.
They have three land/facility
acquisitions in process which are the Happy Camp Resident Services Center
Rehabilitation, the Shivshaneen Property on the
There are also four
construction projects underway which are on Garages on
She has also been working on
the NAIHC Formula Task Force and the Environmental required for demolition of
the A-Frame in
The NAIHC is trying to bring
Enrollment issues into the funding formula for NAHASDA and she would like the
Tribe to take an official stand on this and issue a Resolution to that
effect. They state they will do that.
Leeon Hillman moved and
Robert Goodwin seconded to approve Sami’s report. 5 haa, 0 puuhara, 0 pupitihara.
13)
Laura was present to review
her written report with the Council.
She distributed a copy of the
letter from CRIHB regarding their request to contribute to the Darrell Hostler
Fund. They discussed this and decided
that they would not vote on it until after their tele-conference with Jim
Crouch. Sara will email Lessie to see if
a date has been set yet.
She distributed a copy of the
fee schedule that the Happy Camp Fire Department uses for false alarm fire
calls for individuals that do not pay taxes.
The invoice was for $454.00.
Individuals who live within the Fire District pay their fees with their
property taxes and are not billed.
Individuals living outside of the district and not paying taxes are
billed. She was asked to get this
information and they are will to set a date to meet with them if they would
like to do that. Vickie states that
sometimes there are problems when the power goes out, the records indicate it
was on
There was a follow up meeting
at Happy Camp Health Services to review the results of the community survey at
which time there were more negative responses rather than positive responses. They disagree with that as the survey
indicated that individuals who did not respond to the survey were to be
considered as being in support of the transfer.
They would like to come to the meeting on Wednesday and discuss this. They would like to meet for one hour prior to
this meeting at
Mary Kelly asked if they were
to no longer see non-Indian patients if they would have enough funding to
support their program and also if they have done any research into why they
cannot keep a physician in the Yreka Clinic.
Bob states that due to HRSA funding they are required to see non-Indian
patients in the clinics. She inquired
about doctors who had promises broken and most recently are starting their own
clinic and if he is using the Tribe’s funding to start that practice. Leaf states they will not discuss such issues
in open session as they are confidential if they are regarding individuals
either previously or currently employed by them.
Robert Goodwin moved and
14)
Lisa was present to
distribute and review her written report with the Council. She has no action items.
She sent out 705 applications
for the HIP Program and received less than 10 back. Laura suggests physically taking the
applications to individuals they believe may qualify rather than doing these
mailings which clearly does not work.
Leaf agrees with changing their strategy. The problem is they need to get them back to demonstrate
the level of need in the area, but individuals who know they will not qualify
do not apply and therefore, there are hardly any applications submitted. She wants everyone to fill it out even if
they don’t qualify to demonstrate the need as there is substandard housing.
Leaf had hoped that they
could use the Enrollment Census Software to narrow the list of who could/should
apply for this program. He does not know
if it is at a point where they can use it for this purpose or not. They can schedule a meeting with Marsha to
discuss this and see what they can do for next year possibly as it may be too
late for this year.
Laura states that they could
even have an application day with food provided to get them into the office
with everyone to help them fill out the applications.
Roy Arwood moved and Alvis
Johnson seconded to approve Lisa’s report.
5 haa, 0 puuhara, 0 pupitihara.
15) Chris
Kleeman, IT
Chris was present to verbally
report to the Council on his recent activities.
He has been working on the many repairs that are required due to the
recent electrical storms. They lost
quite a bit of equipment due to the number of strikes that hit the ground in
Happy Camp. He is looking for surge
suppressors that can be purchased for phone lines like the electrical lines.
He has replaced the phone
line between HCHS and Sacramento/IHS with a line through the Administration
Office. It cost $1,600 to have installed
but will save $800 per month so it will quickly pay for itself.
He states he has implemented
a mechanism to limit the number of SPAM messages being received and hasn’t
gotten any complaints so he believes that it is working.
The Finance Server is having
more issues more frequently due to an update that he did, he has moved the
information to another server and it still runs slow which leads him to believe
it is becoming a software issue that they need to look into and work with them
on. There are several issues with the
server, initial formatting, and the number of users accessing it for
information. He has plans to address
this in the future but it will take the system down for about two days.
He has one action item which
is approval to purchase tracking/recovery software for the laptops and critical
desktops to protect their sensitive data if the machine is stolen. The cost would be about $6,000 to cover 60
machines. He would predict all Council
computers and all medical staff computers should be protected. The per machine cost is $33 per machine per year
which they could purchase as a three-year plan for each machine at a cost of
only $99. The software also allows him
to do some monitoring of software/hardware being utilized and use for planning
purposes. They asked that he bring his
recommendation back to them. He would
recommend all machines being protected which would be 300 machines and about
$30,000. He would also like to discuss
this further with them in closed session as it is a security issue he would
like to address with them. Laura
suggests possibly doing the servers. He
states there are ten servers at this time.
Laura complimented Chris and
Gerry on their job of removing all of the old computer equipment from the Happy
Camp archives. It was estimated to cost
several thousand dollars and they were able to dispose of the equipment for a
small amount of gas money to transport it off site.
Chris thanked Laura Olivas
for removing the remaining items and transporting them to a recycling facility
through the Pit River Tribe which was free and would have cost $10-$25 per
piece of equipment.
Roy Arwood moved and Alvis
Johnson seconded to approve Chris’ report.
5 haa, 0 puuhara, 0 pupitihara.
16) Davey Davis,
Maintenance
Not present, written report
only.
17) Barbara
Houle, CASA
Not present, written report
only.
18)
Not present, on travel,
written report only.
19) Jim Berry,
KCDC
Jim was present to review his
written report with the Council. It
included reports from Head Start, the
One update he provided is
that it is looking favorable that they will be funded the full amount of $1.5
million for the ANA Grant which will be wonderful! They stated they only needed two more pieces
of information to finalize their review.
The approval goes through Congress and then the local representative
notifies the Tribe so it will take more time to find out.
He also pointed out that they
continue to discuss obtaining Tribal 8(a) Certification to partner with Cufis
Technology and entering into a partnership for technology contracts with the
Federal Government. The first agreement
was not acceptable but Jim and Hector have spoke to their legal counsel and are
working toward an agreement that will serve both parties. This can also help them with the same
certification for other projects throughout the Tribe.
One thing they must address
is even if they obtain 8(a) Status for programs involving earth-moving or other
types of projects is that they would be required to pursue a Contractor’s
License. They may be able to have
current staff pursue this license. April
states there is a two or three day training with a test at conclusion to obtain
Contractor’s Licenses in
He updated them on the RAC
Grant which has problems that they need to address before they can move forward
as the agreement is written too vaguely and it must be more specific and
measurable. They will be working on this
on
Robert Goodwin moved and
Leeon Hillman seconded to approve Jim’s report.
5 haa, 0 puuhara, 0 pupitihara.
20)
April was present to
distribute and review her report with the Council.
She states she has received
notification of funding for the next Fiscal Year for the Children’s Court. This is the third year of a three-year
grant. She is working on different other
types of funding for that program and how to work with the State/County for
funding. This will be $100,000 of
funding for the next year.
She states that she received
a voicemail message regarding a possible funding agreement and pilot project
for the CASA Program which is a positive possibility for that program.
She requested approval of one
action item which is approval of a Contract for technical training. The Contract will be not to exceed $1,800
with Joanne Willis Newton. She requested
approval of this contract.
She plans to attempt to
modify her grant agreement for the next year to implement Wellness Court
Components into the program instead of using the funding for CILS’ services as
originally intended as the relationship with them has greatly deteriorated
lately.
Robert Goodwin moved and
Leeon Hillman seconded to approve Contract 06-C-046 with Joanne Willis Newton
not to exceed $1,800. 5 haa, 0 puuhara,
0 pupitihara.
Leeon Hillman moved and
Robert Goodwin seconded to approve April’s report. 5 haa, 0 puuhara, 0 pupitihara.
21) Social
Services, Written Only
Not present, written reports
only from Mike Edwards and Daniel Pratt.
Roy Arwood moved and Alvis
Johnson seconded to approve the Social Services Reports. 5 haa, 0 puuhara, 0 pupitihara.
22) Fred
Burcell, Construction
Not present, written report
only.
Robert Goodwin moved and
Leeon Hillman seconded to approve Fred’s report. 5 haa, 0 puuhara, 0 pupitihara.
23) Requests
None at this time.
24) Phone Votes
a) Request for approval of Resolution 06-R-74 to
submit continuation funding on one year of a three year cycle of State Indian
Health funds in the amount of $211,838.
Passed.
b) Request for approval to receive no more than
$400 for CASA to have a food booth at the Cage Fights being held
c) Request authorization to increase the LIHEAP
FY 2005-2006 assistance level from $250 to $500 through
d) Request for authorization to approve
Agreement Number 06-A-012 with Caltrans to pay for monitoring services for
sites between Somes Bar and
e) Request for approval of Resolution 06-R-82
authorizing the submission of a grant agreement to California State Cal-Works
Program for mental health and substance abuse services for Indian Health
Clinics in the amount of $53,950. Passed.
f) Request for approval of Resolution 06-R-81
authorizing the submission of a draft to FEMA for support of the hazard
mitigation plan review, estimated at $132,326.
Passed.
g) Request for approval to purchase four basket
caps not to exceed $3,750 from NICDC.
Passed.
25)
Informational Items
None at this time.
26) Committee
Reports
None at this time.
Closed Session from 9:
Leeon Hillman moved and
Roy Arwood seconded to approve Resolution 06-R-86 enrolling seven members in to
the Karuk Tribe. This brings enrollment
to 3,455 Tribal Members. 5 haa, 0
puuhara, 0 pupitihara.
Consensus: To refer Tribal Member #454 back to the LIAP
Office for further consideration for assistance.
Consensus: To approve Tribal Member #1884’s request for
Barbara Norman’s services.
Roy Arwood moved and
Robert Goodwin seconded to approve a loan request for Tribal Member #1482 for a
$1,000 loan with $50/bi-weekly payments and 5% interest. 5 haa, 0 puuhara, 0 pupitihara.
Consensus: To move the location of the cage on the open
lot and use the area they leveled previously for parking, respond to County
pursuing the permit but ensuring they understand that they are not going to
allow them to have jurisdiction as it is on Trust Land and those statutes do
not apply.
Consensus: To schedule another mediation with Barbara
Norman to help Employees #3692 and #1048.
Consensus: To research the lack of response to Tribal
Member #2655. Sara will check with
appropriate staff.
Consensus: To refer Tribal Member #1702 to the Yreka
Housing Office to apply for a Section 8 Voucher.
Consensus: To table the loan request from Tribal Member
#3539 to Wednesday.
Directive: For the Housing Authority to review the court
documents at their meeting on
Robert Goodwin moved and
Leeon Hillman seconded to approve Resolutions 06-R-89 and 06-R-71 for ICW Case
Interventions as recommended by the ICWA Committee. 5 haa, 0 puuhara, 0 pupitihara.
Consensus: To table the loan request from Tribal Member
#1852 to Wednesday, individual will be advised to speak to LIAP Program
regarding assistance.
Consensus: To draft a letter to Sheriff Riggins
regarding the Katimiin Investigation.
The Council will also schedule a follow up meeting at a later date.
Next Meeting Date:
Meeting Adjourned at:
Respectfully Submitted by,
__________________________________
Leaf Hillman, Vice Chairman
Recording Secretary,