Karuk Tribe of California
Health Board Meeting Minutes
January 13, 2005
Happy Camp
The meeting was called to order at 3:16 PM by Leaf Hillman, Vice Chairman.
Roll Call
Present
Leaf Hillman, Vice Chairman
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Robert Grant, Member
Robert Goodwin, Member – Arrived at 4:51 PM
Absent
Arch Super, Chairman – Travel – excused
Florrine Super, Secretary – Travel – excused
Alvis Johnson, Member – Travel – excused
Quorum is established.
Approval of Agenda for January 13, 2005
Florence Conrad moved and Leeon Hillman seconded to approve the Agenda for January 13, 2005. 4 haa, 0 puuhara, 0 pupitihara.
1) Approval of the Minutes for December 9, 2004
Florence Conrad moved and Leeon Hillman seconded to approve the Minutes for December 9, 2004. 4 haa, 0 puuhara, 0 pupitihara.
2) Erin Hillman
Erin presented Amendment No. 1 to the MOA among the IHS, Happy Community Services District, and the Karuk Tribe of California to replace the water pipes across the Klamath River in Happy Camp. IHS and Happy Camp Community Services District are funding the project but the funding comes through the Tribe and the contributions from IHS are based on the number of Indians in Happy Camp. The Tribe receives administrative fees to process payments for the project.
Happy Camp Community Services District and IHS have both identified additional dollars and this Amendment will extend the time of the MOA as well as add in the additional dollars.
Roy Arwood moved and Florence Conrad seconded to approve Amendment No. 1. 4 haa, 0 puuhara, 0 pupitihara.
3) Babbie Peterson
Babbie requested out of state travel for two cooks to attend a conference in Santa Fe, New Mexico, they are Bonnie Alvarez and Joanne Rosenbach, May 16-20, 2005, regarding Nutrition for Elders. The cost would be $849 per person and is available in her budget. They must apply and then be accepted as the space in the conference is limited. It goes over the required procedures the cooks are supposed to follow to comply with their funding. They will also discuss ways that the Tribes can apply for waivers to be allowed to serve items such as salmon that is not stamped, organic vegetables, etc. Until a waiver is granted they must use USDA approved food only. Leaf is interested in pursuing this for the Tribe. Babbie states they encourage Tribal Leaders to attend this type of conference to gain the information. Leaf would like to have the information regarding the waivers and how to obtain them be passed on to DNR so they can look into it. There are dollars available for this travel in her budget.
Leeon Hillman moved and Florence Conrad seconded to approve out of state travel for Joanne Rosenbach and Bonnie Alvarez to Santa Fe, New Mexico, May 16-20, 2005. 4 haa, 0 puuhara, 0 pupitihara.
She also requested approval of a position description for a Senior Center Meal Delivery Driver to work two hours per day doing deliveries for home-bound Elders in the Somes Bar/Orleans area. The second Cook in Happy Camp already provides this service but there is only one Cook in Orleans.
Florence Conrad moved and Leeon Hillman seconded to approve the position description for the Senior Center Meal Delivery Driver. 4 haa, 0 puuhara, 0 pupitihara.
Babbie presented a grant proposal to the Administration on Aging, Title VI A & C in the amount of $128,816 for the period of April 1, 2005 through March 31, 2008. It is a continuation grant. None of the dollars can be used for building improvements or equipment. This can augment funding for the CHR’s and Elder’s Workers too so it can help the Health Budget. Resolution 05-R-02 was assigned.
Leeon Hillman moved and Florence Conrad seconded to approve Resolution 05-R-02. 4 haa, 0 puuhara, 0 pupitihara.
4) Florence Conrad
Florence pointed out that they have not fulfilled their obligations to the Elders living in the Orleans housing. They need to purchase a generator for the Maintenance employee down there to be able to go house to house and charge the refrigerators/freezers for the Elders. She would like the Council to express how important this is to Housing. Leaf states that this has already been addressed by Housing and taken care of.
5) Old Business
None at this time.
6) David Eisenberg
David was present to review his written report. He has one additional item to request approval on which is Contract 05-C-021 with Dr. Mastroni in the amount of $50 per image review through the Diabetic Program which provides eye exams that can be done in Orleans and then sent to the eye doctor electronically to review the status of the eye. Based on the photos taken of the eye an out of the area eye doctor appointment is not required unless something has changed. The doctor is in Eureka.
Leeon Hillman moved and Florence Conrad seconded to approve Contract 05-C-021 with Dr. Mastroni. 4 haa, 0 puuhara, 0 pupitihara.
He also announced that they have hired a new Elder’s worker in Yreka which is Sheila Robinson and she is working closely with the CHR, Sheila Barger-Jerry. They were also able to recently identify a potentially life-threatening hazard in an Elder’s home that could have caused a catastrophic fire in the home and were able to have it repaired to avoid this problem by taking the Elder into letting them into the home which they would not previously allowed a worker to enter the home.
Leeon Hillman moved and Roy Arwood moved to approve David’s report. 4 haa, 0 puuhara, 0 pupitihara.
7) Joe Snapp
Joe was present to review his written report with the Council. He gave them an update on the DUI School application and was told that the County is looking at and will give him an answer in two weeks. The County Counsel is still reviewing it. Robert mentioned possibly the Council should write a letter to the County regarding the application. Leaf states that they should see what happens by their next meeting and then decide.
Leeon Hillman moved and Florence Conrad seconded to approve Joe’s report. 4 haa, 0 puuhara, 0 pupitihara.
8) Vickie Walden
Vickie was present to review her written report with the Council. She has no action items but one typo to correct on the third line that states Dr. Carlson will attend CE on January 17 but really he will be there the 20-21 which is on the schedule and she forgot to delete that line. She still has not heard back from the UIHS Dentist about dental services in Orleans. There was discussion regarding different ways she can format her patient counts to provide them more useful information on how many patients they are seeing in the dental clinics. Leaf states even if it were the current month and two previous months each time so they can look at trends in the numbers. She states at the end of each year she can give them a fiscal year total also.
Leeon Hillman moved and Roy Arwood seconded to approve Vickie’s report. 4 haa, 0 puuhara, 0 pupitihara.
9) Dr. Steven Burns
Not present as Clinic is still open.
10) Lessie Aubrey
Out on medical leave. Barbara updated them that Lessie will be back on Tuesday, January 17, 2005 and they are working on making sure that the employee evaluations get completed by the end of the month and the peer review is completed also. The winner of the patient satisfaction survey raffle was Noreen McLaughlin from Orleans who won a $50 gift certificate from the People’s Center. They gave each person a ticket that submitted a patient satisfaction survey to encourage patients to fill them out. She states it really worked because they received a ton of surveys.
11) Wes Valentine
Written report only, on travel to Sacramento. No action items for open session.
Leeon Hillman moved and Florence Conrad seconded to approve Wes’ report. 4 haa, 0 puuhara, 0 pupitihara.
12) Informational/Requests
Sara presented a request from Jhane Myers and Associates to place an ad in the Gathering of Nations Pow Wow brochure for the People’s Center. She believes they did it in the past but does know if they received any increased business by placing the ad. Leaf feels this should be passed on to whoever is hired for the Museum Director position. He feels the only way it would be beneficial is if they had a website that sales shop items could be purchased from. They could use the advertising to promote the Basketweavers gathering in September. He still feels the Director should make that decision and also work on establishing a small website to sell items. Paula states that Danielle developed a brochure for the People’s Center but it was never distributed. Council told her to forward it on to Sara so it could get out.
Sara announced that the new date for Museum Director Interviews as they were canceled due to weather will be January 26, 2005 at 1 PM and 2 PM.
13) Committee Reports
None at this time.
Closed Session from 4:47 PM to 8:00 PM
Robert Goodwin arrived at 4:51 PM.
Directive: For Wes to meet with Carrie Davis and prepare a proposal for the January 27, 2005 meeting.
Directive: For Wes to include a Third Party budget for their health line item so they know what their balance is each month.
Robert Goodwin moved and Robert Grant seconded to uphold the denial for Case #132 and pay up to $1,000 from Third Party. 5 haa, 0 puuhara, 0 pupitihara.
Robert Grant moved and Robert Goodwin seconded to pay $210.47 for kerosene for Elder GS from discretionary. 5 haa, 0 puuhara, 1 pupitihara.
Consensus: To adjust the schedule for the Pharmacy Courier car so that the dedicated vehicle is the White Honda during April-October and the Silver AWD Subaru during November-March.
Directive: For Joe Snapp to notify Tribal Member and tell her that funding is not available for assistance at this time.
Directive: For Trista to meet with them at their Wednesday meetings so they can continually do grant planning and keep up to speed on what is going on for the programs and funding.
Robert Goodwin moved and Florence Conrad seconded to approve up to $100 from discretionary for awards for Tanya Busby and Barbara Norman to be presented at Council Meeting. 5 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and Leeon Hillman seconded to have Wes inform all clinics that these two patients cannot be seen and send the patients a letter telling them they cannot be seen and pursue restraining orders against both individuals from all clinics in both counties. 5 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and Florence Conrad seconded to approve the position description starting with the next pay period and reclassification to $39,000. 4 haa, 0 puuhara, 1 pupitihara (Leeon Hillman).
Directive: For Fred to fix the gymnasium door and remove the current ties by Noon tomorrow.
Robert Goodwin moved and Leeon Hillman seconded to approve funding from discretionary for eleven coffee cups and eleven lapel pins from the People’s Center Gift Shop. 5 haa, 0 puuhara, 0 pupitihara.
Directive: For Leaf to respond in a confidential memo to the Tribal Court advising them that the Council has looked into the matter extensively as has the Housing Authority and personnel issues have been handled internally and they consider it a closed matter not requiring peace-making.
Robert Goodwin moved and Florence Conrad seconded to approve up to $500 from discretionary for a basket cap. 5 haa, 0 puuhara, 0 pupitihara.
Next Meeting: February 10, 2005 at 5 PM in Happy Camp.
Bob Goodwin moved and Leeon Hillman seconded to adjourn at 8:03 PM.
Respectfully Submitted by,
______________________________
Leaf Hillman, Vice-Chairman
Recording Secretary,
Sara Spence