Karuk Tribe of California
Council Meeting Minutes
August 25, 2005
Orleans, California
Ayukii,
The meeting was called to order at 5:01 PM by Arch Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Leaf Hillman, Vice Chairman – late 5:26 PM.
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Robert Goodwin, Member
Robert Grant Sr., Member
Alvis Johnson, Member
Quorum is established.
The preamble to the Constitution was read aloud by Roy Arwood, Member.
Approval of the Agenda for August 25, 2005
Robert Goodwin moved and Florence Conrad seconded to approve the Agenda for August 25, 2005. 7 haa, 0 puuhara, 0 pupitihara.
1) Approval of the Minutes for July 27, 2005
Florrine Super moved and Robert Goodwin seconded to approve the Minutes for July 27, 2005. 6 haa, 0 puuhara, 0 pupitihara. (Roy not present for voting).
2) Jeanerette Jacups-Johnny
Not present yet, they will come back to her when she arrives.
3) Old Business
There was brief discussion regarding the stoplight purchase and speed bumps for Yreka Housing and its status. There was no new information to be presented.
4) Toni McLane
There will be some changes to the budget that was included and she would like to re-present that at the meeting next week or the Health Board meeting as it isn’t due until October 1, 2005.
Robert Goodwin moved and Roy Arwood seconded to approve Toni’s report. 7 haa, 0 puuhara, 0 pupitihara.
5) Hector Garcia
Hector was present to review his written report with the Council. His first most urgent item is the Fee to Trust process for the properties in Happy Camp and the two issues that exist and are related to that. There is a letter of intent necessary in the very near future and there is also a problem with the newest IHS MOA that the HCCSD would like the Tribe to sign for a water upgrade project in Happy Camp. He would like some guidance from the Council as to what type of letter he should submit to IHS regarding their concerns. Erin has already received phone calls from HCCSD asking what is going on. She states that she feels the letter Hector has drafted is very appropriate and addresses their concerns with the MOA and that should be able to trigger a meeting with them to address the issues they are having. There is a special meeting of the HCCSD on August 30, 2005 and Scott plans to attend and Hector may attend depending on the outcome of closed session. They would like to discuss it further in closed session.
He would like permission to move forward on his activities with the Northwest Tribes and the current consortium issues that are taking place. He states one possible project being discussed is a California Probate Pilot Project. He states that while he was in Idaho they discussed probate codes and it is preliminary to develop those until they meet with representatives in Sacramento and develop legislation at the same time they develop the code for the Tribe. September 7, 2005 is the meeting with the probate Judge in Sacramento at which time they will draft the code and legislation to be sent to DC. He requested that the Council approve of him becoming a member of the Northwest Tribe’s Workgroup and approve him to travel to Seattle to meet with them on August 30, 2005, if he attends this meeting he will miss the HCCSD meeting in Happy Camp which Scott plans to attend so they need to tell him which one to attend. Bob states he will attend the HCCSD meeting on August 30, 2005. Erin will attend also and Hector will prepare an outline of what they need to address and talking points to be brought up.
He has two action items to bring to them, the first is travel to Seattle and the second is his attendance at the Self Governance Conference. The Council states they have already approved his travel to the Self Governance Conference in October. Bob asked if the Northwest Workgroup will affect the current Consortium they belong to, Hector states they will work directly together on issues. Bob states if this group can strengthen what happens, it would be beneficial for him to be involved.
Florence Conrad moved and Robert Goodwin seconded to approve out of state travel for Hector to Seattle, August 30, 2005 at the airport. 7 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and Florrine Super seconded to approve Hector’s report. 7 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman arrived at 5:26 PM.
6) Jennifer Goodwin
Jennifer was present to review her report. She reminded everyone to attend the Harlem All-Stars presentation in Happy Camp on Saturday, August 27, 2005 from 2-4 PM. Tomorrow will be the Taco Feed from 11-1 by the People’s Center.
She states she mailed out the education applications to all of the eligible youth. Bob asked about the fact that Jaclyn will be attending a school that runs on quarters and due to that she cannot meet the deadlines for the Education and Housing assistance programs that the Education Committee has set and he predicts she is not the only student that this will affect so they may want to look into that. Jennifer states what she has done in the past is have the application filed and then take it to the Committee so it can be “held” until she submits her schedule and required documents as long as the application is received by the deadline. Susan states this does apply to many students attending the State school system.
Jennifer also states that there is a survey attached to her report that she would like them to review and then email her suggestions and comments. She explained what the information gathering is for and where she received the request from.
Elsa asked if Jennifer will have any input into the grant that the High School was awarded. Jennifer states there will be community input on the grant dollars and the meetings are open to anyone in the public that would like to attend and participate.
August 12, 2005 at 1:30 PM is the next Education Committee Meeting. They would like it to be held in Yreka as they have a Public Constitution Meeting at 5 PM in Yreka that day.
Florrine Super moved and Florence Conrad seconded to approve Jennifer’s report. 8 haa, 0 puuhara, 0 pupitihara.
7) Jeanerette Jacups-Johnny
She states the only information she has received from Housing is that they are displeased that she went to the Council regarding her lack of a site for the acupuncture services in Orleans. She states she went to them first and then came to the Council which she thought was appropriate. Leaf states as far as he knows there has been no change since the last meeting, they are still waiting for reports from engineers before they make a decision on the building in Orleans.
She has also not heard from Lisa Aubrey regarding her reimbursement request. Erin states Lisa will be here later tonight. Erin thinks that this was taken care of and would not be a problem.
8) Larry Jordan
Larry was present to review his written report with the Council.
He states he has two requests from Joe Snapp that he would like to request approval of. The first is for Joe’s intern Toby to be able to attend training in Sacramento in September. She is an intern being paid as a contractor not an employee, requiring Council approval. The training costs are reimbursable. She is the individual they met last month at the meeting.
Consensus: To allow Toby to attend the training in Sacramento – Florrine would like to discuss this request in closed session.
He distributed information regarding the California IHS Master Plan process. He states today was the site visit for the Tribe where they reviewed their staffing and facility needs. The consultant met with key Health staff and visited sites to gather information. They will put together a document that should be ready in mid to late November. The tentative date is November 14, 2005 or November 18, 2005 in Eureka and be a group meeting with Hoopa, UIHS, Quartz Valley, and Karuk to review their information that is developed based on the site visit today. Leaf asked if IHS has a plan to use this document in their Congressional Appropriations Request for funding each year. Larry states if you want to be any part of their facilities construction dollars, they must go through this process to be eligible to compete for funds. He states that anyone on the Council is invited to attend the meeting in November if they are interested.
He states the Health Program Strategic Planning Exercise was held yesterday and they accomplished the items they wanted to do and they all agreed it was a good session and went very well. There were about 25 employees involved and there will be a follow up at the November 9, 2005 Bi-Annual Staff Meeting which will be held in Happy Camp from 9:30 to 3:30.
He states Joe is requesting approval to purchase program materials in the amount of $3,839 from the Cal Works Budget.
Robert Goodwin moved and Leaf Hillman seconded to approve the purchase. 8 haa, 0 puuhara, 0 pupitihara.
He states that he and Mike Edwards met with Remi-Vista to work on developing an agreement under which they will certify the Tribe’s Foster Home and the meeting went very well and they are very enthusiastic about working with the Tribe. He distributed a draft MOA and has given a copy to Erin and Laura to review and he would like to revisit this item at the Planning Meeting. Leaf asked what the urgency is to approve this agreement. Florence states it is very urgent and they have candidates on hold to be processed once this is completed. Remi-Vista will do the background checks for them through this agreement so they can move forward more quickly. Bob asked if Laura and Erin have any comments on the agreement. The County will continue to make the payments and the Tribe will recommend/certify the families. Remi-Vista will receive the monies. Josh suggests that they call a special meeting of the ICWA Committee to review and vote on this to allow the process to work prior to Council approval. Florrine states they have been inviting ICWA Committee Members to these meetings and they have not attended. Laura states that the signature needs to be the Chairman. Staff will review and comment, ICWA will review and comment via email, and the Council will vote on it Thursday at the Planning Meeting.
Lessie has requested that he present a proposal to do a mock JCAHO survey. She has only received one bid to perform this service. It will be mid-October and the only costs will be travel and per diem from Arizona for three days. The name of the individual is Yvette Thompson from White River, Arizona, and IHS employee. The Council agrees to move forward with this process.
At the last Health Board meeting he was directed to look into the possibility of transferring the HCHS Building to the Tribe to renovate. David Eisenberg has scheduled a meeting of the HCHS Board and Council Members along with Larry to discuss this to be held tomorrow at 10:30 AM in the Conference Room at the Administration Office. They would like Laura and Erin to attend the meeting also. She has been speaking with David and based on the IRS Letter distributed at the last meeting, the 501(c)3 issue should not be an issue at all. David was going to forward this to the HCHS Legal Counsel to get an official legal opinion.
He states the Pharmacy Billing has been completed to the tune of over $150,000 of bills being sent out. He thanked all of the various staff members that worked on this and made sure that it happened. He would like to present gift certificates to all of these employees at the meeting on Thursday to reward those eight individuals for their time and effort that was put forth and do that presentation in front of the Council.
He has received approval to allow them to re-direct the Blue Shield funds to upgrade the Orleans phone system and they have identified a solution and now have dollars to move forward with that project.
He states there was a meeting with the Clinic Pharmacy held at the recommendation of Dr. Burns to discuss the need for the Clinic Pharmacy to fill a need for Happy Camp and Orleans patients to be allowed to utilize them as a back up to Raley’s and see if there would be a way to work out an agreement with them. Dr. Burns, David Eisenberg, and Larry participated in the meeting with Mike and Pat Celeyeta. There are several issues that were identified such as inventory control, private insurance billing, and fees he charges to fill the prescriptions which are higher than Raley’s. He states they are looking at this as a resource to get them through until Mike is back. Leaf asked what is wrong with Raley’s. Larry states there is nothing wrong but it was a suggestion of Dr. Willett and Dr. Burns to work with them. Leaf and Florence both agree that there is history there that he may need to be filled in on and they do not feel that they can work with the Clinic Pharmacy. It is also possible that Dr. Burns and Dr. Willett don’t know that history either. Leaf states he sees no incentive to do business with them and he should not proceed.
His last item is the CRIHB 36th Annual Awards and he requested that they present him with nominations that they may have for these awards. He would like individuals within the Tribe, staff, Council, or Board that he can nominate. There are also awards for Elders that will be presented that he would like to focus on with them. He will bring this up again on Thursday.
Florence Conrad moved and Alvis Johnson seconded to approve Larry’s report. 8 haa, 0 puuhara, 0 pupitihara.
9) Lisa Aubrey
Lisa was present to review her written report. She went over the information and states she has no action items at this time but will need to meet with them at the Health Board Meeting or sooner. She has only received 21 HIP Applications, but she mailed out 686 applications.
Roy Arwood moved and Alvis Johnson seconded to approve Lisa’s report. 8 haa, 0 puuhara, 0 pupitihara.
10) Dion Wood
Dion was present to review his written report. He distributed a report on the National TERO Conference that he recently attended along with Lynn Parton and Alvis Johnson. During the past month he has been working on Mental Health issues and support systems for the Membership to utilize. The County has invited him to participate in their meetings and he feels that is a good thing. Included with his report is the final draft of the Sales Tax Ordinance. He would like them to review the document and approve it at their meeting next Thursday. He states the Summer Youth Program has ended and went very well! NCIDC also had some late funding for Summer Youth that can now be used for after-school work for the upcoming school year with three in Yreka and two in Happy Camp. The staff commented that the workers were very good and it went well.
TERO would like to hold a contest to design a Veteran’s Monument for Tribal families and membership who have served their Country. The Commission would like to meet with the Council to discuss this further and come up with specific ideas. He requests either a motion or Consensus to support them pursuing that project. They could schedule it in conjunction with one of their other meetings to make it easier. Bob would like to see them pursue additional funding for this rather than the discretionary budget.
Consensus: To allow the TERO Commission to pursue this.
He has received a letter from Cathy Scott requesting permission to sit in as his alternate at the Siskiyou County Childcare Council meetings which he attends currently.
Florrine Super moved and Leaf Hillman seconded to approve Cathy as an alternate on that Council. 8 haa, 0 puuhara, 0 pupitihara.
He states the Childcare Plan has been accepted with some minor changes requested, they expect an award letter rather soon and he will be soliciting applications to open up that program to try and serve more households. That program is scheduled for a review in the very near future by Contract Compliance.
He hopes to hold flagger training in the near future and the Pacific Northwest Regional TERO Meeting is coming up in Spokane, Washington, September 22-23, 2005. He would like permission to attend and requests a Council Member attend with him. Roy would like to attend with him.
Florence Conrad moved and Robert Goodwin seconded to approve out of state travel for Roy Arwood and Dion Wood to Spokane, Washington. 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Robert Goodwin seconded to approve Dion’s report. 8 haa, 0 puuhara, 0 pupitihara.
11) Erin Hillman
Erin was present to review her written report with the Council. She appreciates the recent approval to restructure the Construction Manager position to distribute those duties to Scott and Fred and it is helping with the workload greatly. She states she and Arch recently reviewed the Education Files and found no issues with any of them. She is getting ready to schedule a date with Dion to review Childcare files as well. She will also be going over contract/fiscal items with Ramona in the near future.
They have advertised for the EA for the HUD ICDBG Project to construct the new Housing Administration Building in Yreka.
She has an interested party for the BIA Roads project that they received no bids on and if they approve the Contract Procurement Policy she has proposed they will move forward under the new polices to get the work taken care of.
She pointed out that signing a letter of interest for the IHS projects does not obligate them. She states that this issue is totally separate from the IHS MOA requested for the water system upgrades in Happy Camp.
She requested approval of the Contract Procurement Policy to be implemented into the Fiscal Policies of the Tribe. They have been reviewed by the Management Team and are ready for approval. Leaf thanked her and the other staff for their hard work on this as it has been needed for a long time.
Robert Goodwin moved and Leaf Hillman seconded to approve the Contract Procurement Policy to be implemented into the Finance Policies and Procedures Manual. 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Robert Goodwin seconded to approve Erin’s report. 8 haa, 0 puuhara, 0 pupitihara.
12) Susan Gehr
Susan was present to review her written report which includes one action item and one discussion item. She also went over the phrases of the month that were included in her report.
Her action item is a request from Lyn Risling to put together a language related panel to do a presentation at California Indian Conference consisting of local Tribal language programs presenting their activities to the group. She would like permission to coordinate this. The conference will be held at Humboldt State, October 7-9, 2005.
Consensus: To coordinate the panel for the California Indian Conference.
She also announced that KOBI in Medford will be at the People’s Center tomorrow at 2 PM for the Tank of Gas Getaway segment on Happy Camp that will be done. They do segments showing where you can go on a tank of gas from Medford. Verna is the only staff member there so she would like some help. They would like her to show them around and any Council Members around can be there. The segment will air on September 1, 2005 on Channel 5 at 6 and 11 PM.
Her last item is that she and the grant writers are putting together a Documenting Endangered Languages Grant through the National Science Foundation to record Karuk in digital audio and video format and to continue work on the dictionary. It is due on September 15, 2005 so she will be requesting approval in the near future.
She has received preliminary information that her program will be re-funded for the next round, but she has not received an official award letter. It will be two weeks before she receives the letter and they plan to close the current year on September 29, 2005.
The next Karuk Language Restoration Committee Meeting is Saturday, September 17, 2005 in Happy Camp.
Robert Goodwin moved and Roy Arwood seconded to approve Susan’s report. 8 haa, 0 puuhara, 0 pupitihara.
13) Laura Mayton
Laura was present to review her written report. She reminded them there is a Budget Meeting on August 29, 2005 at 10 AM. Her one action item is to transfer the auto/liability insurance policy to Marvin Insurance at an annual rate of $133,451.
Robert Goodwin moved and Roy Arwood seconded to transfer the auto/liability policy to Marvin Insurance. 8 haa, 0 puuhara, 0 pupitihara.
She states the check from the Indian Gaming Revenue Sharing Trust Fund was received which will allow their cash balance to be in good shape at Fiscal Year End.
Leeon Hillman moved and Roy Arwood seconded to approve Laura’s report. 8 haa, 0 puuhara, 0 pupitihara.
14) Julie Burcell-Carpenter/Rick Hill
Not present, written report only.
Roy Arwood moved and Alvis Johnson seconded to approve the grant writer’s report. 8 haa, 0 puuhara, 0 pupitihara.
15) Leo Carpenter, Jr.
Not present, written report only.
Alvis Johnson moved and Florence Conrad seconded to approve Leo’s report. 8 haa, 0 puuhara, 0 pupitihara.
16) Chris Kleeman
Not present, no written report.
17) Sami Difuntorum
Not present, written report only.
Roy Arwood moved and Florence Conrad seconded to approve Sami’s report. 8 haa, 0 puuhara, 0 pupitihara.
18) Scott Quinn
Not present, written report only.
Florrine Super moved and Florence Conrad seconded to approve Scott’s report. 8 haa, 0 puuhara, 0 pupitihara.
19) Sandi Tripp
Earl Crosby was present to do the DNR Report as Sandi is on vacation.
He presented one action item which is approval of the EPA Performance Partnership Grant for FY05-06 in the amount of $1,211,744 for the period of October 1, 2004 through September 30, 2006. This funds the base of Natural Resources administrative, Water Quality, and Non-Point Source Programs. Resolution 05-R-110 was assigned to the application.
Robert Goodwin moved and Leaf Hillman seconded to approve Resolution 05-R-110. 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Robert Goodwin seconded to approve the DNR report. 8 haa, 0 puuhara, 0 pupitihara.
20) Fred Burcell
Not present, written report only.
Robert Goodwin moved and Roy Arwood seconded to approve Fred’s report. 8 haa, 0 puuhara, 0 pupitihara.
21) April Attebury
April was present to address the Council. She distributed the activity report and the budget for FY 05-06 which runs July 1, 2005 through June 30, 2006 for the OES Tribal Court Funding. She also included the budget for the Stop the Violence Against Women funding for July 1, 2004 through June 30, 2006.
She states last year there was a contract with the County to provide mediation services for their Family Services Division. This year’s contract amount would be no more than $7,000 to provide services to them through the Tribal Court. Contract 05-C-064 was assigned to the agreement and it has been reviewed.
Leaf Hillman moved and Roy Arwood seconded to approve Contract 05-C-064. 8 haa, 0 puuhara, 0 pupitihara.
She also updated them on her TANF Planning and information gathering activities. She has other Tribes that will be forwarding information regarding the fiscal issues/concerns that they have about taking on that program.
Robert Goodwin moved and Leeon Hillman seconded to approve April’s report. 8 haa, 0 puuhara, 0 pupitihara.
21) Requests
None at this time.
22) Informational
None at this time.
23) Committee Reports
None at this time.
24) Norman Goodwin
He thanked the Council for their support of this year’s ceremonies. He states that August 30, 2005 they will start the World Renewal Ceremony at Katimin.
Closed Session from 8:13 PM to 11:10 PM
Robert Goodwin moved and Florence Conrad seconded to approve Resolution 05-R-99 for four Tribal Members relinquishing their membership. They have been advised and are aware of the new policy regarding relinquishment. 8 haa, 0 puuhara, 0 pupitihara.
Florence Conrad moved and Leeon Hillman moved to approve Resolution 05-R-100 enrolling twelve new members. 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Robert Goodwin seconded to approve out of state travel for Dorothy Beck and Dolores Voyles to Emerging Trends in Tribal Enrollment in Las Vegas, Nevada. 8 haa, 0 puuhara, 0 pupitihara.
Consensus: To direct Housing Maintenance Staff to visit Mavis McCovey’s home to address the issues she needs handled.
Consensus: To approve travel for Toby Reuze to Sacramento in September.
Leaf Hillman moved and Alvis Johnson seconded to approve Resolution 05-R-101 requesting representation through the Tribal Court. 8 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and Leaf Hillman seconded to approve a loan of $2,000 to Tribal Member #2053 to be repaid $300 per month. 7 haa, 0 puuhara, 1 pupitihara (Florence Conrad).
Florence Conrad moved and Leaf Hillman seconded to approve the KCDC Fiscal Policies and Procedures Manual. 7 haa, 0 puuhara, 1 pupitihara (Roy Arwood).
Leaf Hillman moved and Robert Goodwin seconded to approve a $100 PO to the Pizza House for the kids to have lunch during the Basketball Camp on Saturday. 8 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Alvis Johnson seconded to appoint Paula McCarthy, Corina Alexander, Charlene Naef, Michael Thom, and Melodee Conrad (as alternate to Charlene) to the Election Committee through the completion of the 2005 Election. 6 haa, 0 puuhara, 2 pupitihara (Roy and Bob).
Leaf Hillman moved and Alvis Johnson seconded to appoint Michael Thom as the Chair, Paula McCarthy as the Secretary, and Corina Alexander as the Vice Chair of the Election Committee. 6 haa, 0 puuhara, 2 pupitihara (Roy and Bob).
Directive: For the CASA Program Manager to explain why she is not attending fund raisers and from this point forward advise that her attendance and participation in fundraisers will be required.
Consensus: For Florence and Florrine to coordinate a meeting with Pit River and Redding Rancheria to coordinate what the expenses will be for the Tribe to co-sponsor the State ICWA Conference in June 2006.
Roy Arwood moved and Florence Conrad seconded to approve a $600 loan to Tribal Member #897 to be repaid $50/week. 7 haa, 0 puuhara, 0 pupitihara (Florrine did not vote).
Consensus: For Barbara Norman to research the copyrighting of the Tribal flag, flag logo, and war bonnet.
Consensus: To uphold the denial of the loan for Tribal Member#999.
Robert Goodwin moved and Roy Arwood seconded to approve out of state travel for Florrine Super to the Drug Court Planning Meeting next week. 7 haa, 0 puuhara, 1 pupitihara (Florrine Super).
Next Meeting Date: September 22, 2005 at 5 PM in Happy Camp.
Meeting adjourned at 11:15 PM.
Yootva,
__________________________________
Arch Super, Chairman
Recording Secretary, Sara Spence