Karuk Tribe of California
Health Board Meeting Minutes
December 9, 2004
Happy Camp, California
The meeting was called to order at 3:13 PM by Leaf Hillman, Vice Chairman.
Roll Call
Present
Leaf Hillman, Vice Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Robert Goodwin, Member
Absent
Arch Super, Chairman – on travel
Robert Grant, Member – on travel
Alvis Johnson, Member – on travel
Quorum is established.
Approval of the Agenda for December 9, 2004
Bob Goodwin moved and Florrine Super seconded to approve the Agenda for December 9, 2004 seconded. 4 haa, 0 puuhara, 1 pupitihara – Roy Arwood.
1) Approval of the Minutes for November 4, 2004
Florrine Super moved and Leeon Hillman seconded to approve the Minutes for November 4, 2004. 4 haa, 0 puuhara, 0 pupitihara – Roy Arwood not present for voting.
2) Trista Parry
Trista was present to update them on the upcoming ICDBG Grant application that is due on Monday. The total project cost will be 1.1 million which will be funded with $605,000 ICDBG and $500,000 from Housing. She just received the cost estimates and will be preparing the narrative over the weekend so they can do a phone vote on Monday once the application is prepared and Erin, Laura, and Wes review the documentation. She gave them the information she had so they could look it over prior to Monday.
3) Toni McLane
Toni was present to request approval of Resolution 04-R-117 authorizing the submission of a funding proposal to the DHHS, ACF in the amount of $4,000 for the fatherhood supplemental one-time funding for the period of January 1, 2005 through December 31, 2005. She gave them the information on how the Policy Council decided to set up the funding and do the fatherhood training. The match comes from in-kind contributions.
Florence Conrad moved and Florrine Super seconded to approve Resolution 04-R-117. 5 haa, 0 puuhara, 0 pupitihara.
4) Florence Conrad
Florence had some questions about Housing that she wanted to address with the Council as well. The Orleans Elders community is flooding and there is no alternate heat other than electricity in those Elder’s homes. The drainage was not designed properly and some Elders cannot get out of their driveways. The ramps have no protection or traction on them to deal with ice when it freezes and the back steps are very steep with no railings and they cannot make it down them. She will forward these to Housing but wanted it to be known by the Council. There are no rain gutters on the homes either. Leaf states that as of about a week and a half ago the Housing Committee approved the purchase of 10 kerosene heaters that do not require electricity but they won’t be installed until a later date. In the meantime Leaf would like David Eisenberg to coordinate getting in touch with the elders and seeing what they need to make it through this power outage. It was mentioned that the Housing maintenance workers should be sent down with their generators. They would like David Eisenberg to go to Orleans tomorrow and meet with Leaf to see what they can do. Elsa states that Steve and Richard took a large rented pump down today and Leaf states they have two running already. Elsa states Housing has portable kerosene heaters that they can take down as well and they have at least two generators and one small one. Leaf will get ahold of Housing to see what can be done.
5) Old Business
None at this time.
6) David Eisenberg
Written report only, he is working in Yreka today.
Roy Arwood moved and Bob Goodwin seconded to approve David Eisenberg’s report. 5 haa, 0 puuhara, 0 pupitihara.
Policy Number 02-007-018 for Employee Lockers was included for approval with David’s report.
Bob Goodwin moved and Leeon Hillman seconded to approve Policy Number 02-007-018. 5 haa, 0 puuhara, 0 pupitihara.
7) Wes Valentine
Written report, on travel to Maryland.
About a month ago there was $6,600 approved to repair the Happy Camp X-Ray machine, however, there were installation charges that they did not obtain approval on. The work has already been done but there are not minutes to approve the expense. The cost was $4,585.57 and it can be paid from Third Party.
Florence Conrad moved and Bob Goodwin seconded to approve $4,585.57 from Third Party for the installation of the X-Ray equipment. 5 haa, 0 puuhara, 0 pupitihara.
Florence Conrad moved and Florrine Super seconded to approve Wes’ report. 5 haa, 0 puuhara, 0 pupitihara.
8) Joe Snapp
Joe was present to review his written report. He has no action items. The DUI application is still in process and the County’s Counsel is currently reviewing the application prior to it being reviewed by the Board of Supervisors.
Florrine Super moved and Florence Conrad seconded to approve Joe’s report. 5 haa, 0 puuhara, 0 pupitihara.
Joe also discussed the need to develop a stricter policy for no-shows as the classes are court ordered and there are not strict reprimands in place for those that don’t show up for the required classes. They suggest he meet with Wes to develop something similar to what the clinics have for no shows. Leeon asked how the meetings being held at KCDC has been going. He states the one problem is there is no telephone line for Joe and Jim winds up acting as his secretary. Leeon states that doors have been left unlocked after the meetings. Joe states he can post a sign to remind those using the building that they need to lock the doors. He can talk to Wes to have an additional line added at the building for Joe also in the room that they use.
9) Vickie Walden
Vickie was present to review her written report. She has no action items. She states that she received an email regarding UIHS and portable dental care in Orleans. She called them and has not received any information back but will continue to pursue having that service in Orleans.
Florrine Super moved and Florence Conrad seconded to approve Vickie’s report. 5 haa, 0 puuhara, 0 pupitihara.
10) Dr. Steven Burns
Not present as Clinic is still open for patients. There was discussion about the availability of Kari’s report that was discussed at the last meeting. They can put the file on the website for access by anyone that is interested and then they can print it themselves and Sara can make copies on disk for the Council.
11) Marsha Jackson
Written report only. Her last day will be December 24, 2004 and the RPMS duties will be moved under the IT Department.
Bob Goodwin moved and Leeon Hillman seconded to approve Marsha’s report. 5 haa, 0 puuhara, 0 pupitihara.
12) Lessie Aubrey
She is out on medical leave so Barbara updated them on the last month’s activities. There was a State Indian Health Review that went very, very well and they are very pleased with the Health Program. Leeon states he also attended and felt it went very well and State Indian Health seems to be very impressed with their progress and their programs. There was also a JCAHO conference call and they have accepted all of the corrective action plans they presented. JCAHO felt the compliance program was excellent at the Tribe.
13) Informational/Requests
None at this time.
14) Committee Reports
None at this time.
Closed session from 3:54 PM to 7:30 PM
Consensus: To discuss Dr. Maresca’s request at the Wednesday meeting next week.
Bob Goodwin moved and Florence Conrad seconded to approve Contract 05-C-012 with Dr. Janis Madkins through March 2006. 5 haa, 0 puuhara, 0 pupitihara.
Consensus: To discuss Joe Snapp’s request at the Wednesday meeting next week.
Consensus: To discuss Michael Moore’s request at the Wednesday meeting next week.
Directive: For Florrine will talk to Daniel Pratt about Michael’s situation so that the ICWA Committee can discuss it.
Roy Arwood moved and Bob Goodwin seconded to approve a loan in the amount of $1,200 at 5% to be repaid $300 every pay period. 5 haa, 0 puuhara, 0 pupitihara.
Directive: For Sara to prepare procurement for the Orleans filing system and present it at the Wednesday meeting next week.
Consensus: To discuss the Pharmacy issues with Wes at the Wednesday meeting next week.
Roy Arwood moved and Florence Conrad seconded to make the Happy Camp Receptionist position full time with benefits. 5 haa, 0 puuhara, 0 pupitihara.
Directive: For Sara, Florrine, Wes, and Leaf to meet and review the Council Secretary position description and funding to make revisions.
Next Meeting Date: January 13, 2005 at 5 PM in Happy Camp.
Meeting adjourned at 7:33 PM.
Respectfully submitted by,
_______________________________
Leaf Hillman, Vice Chairman
Recording Secretary, Sara Spence