Karuk Tribe of California
Health Board Meeting Minutes
October 14, 2004
Happy Camp
Ayukii,
The meeting was called to order at 5:08 PM by Arch Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Leaf Hillman, Vice Chairman
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Absent
Florrine Super, Secretary
Robert Goodwin, Member
Quorum is established.
The mission statement for the Health Program was read aloud by Arch Super. It needs to be updated on the Agenda as it was changed at the last meeting.
Approval of the Agenda for October 14, 2004
Florence Conrad moved and Leaf Hillman seconded to approve the Agenda for October 14, 2004. 4 haa, 0 puuhara, 0 pupitihara.
1) Approval of the Minutes for September 9, 2004
Leaf Hillman moved and Leeon Hillman seconded to approve the Minutes for September 9, 2004. 4 haa, 0 puuhara, 0 pupitihara.
2) Arron Hockaday, Jr.
Troy was present on behalf of his son who could not be here tonight because of a field trip. He states that Arron has participated in the NFL Punt, Pass, and Kick Competition for several years. He now has the opportunity to go to the semi-finals in Sacramento. If he wins there, he can go on to compete at an NFL game during halftime. He has received support from Housing to cover the lodging expense, he is requesting a vehicle to take to Sacramento and they can find a way to pay for the gas and food if needed. They will leave on Friday, October 29, 2004 and return on Sunday, October 31, 2004. Hermanett is a covered driver on the insurance policy since she was recently working at KCDC. They discussed possible vehicles. Troy states they can make a monetary donation and he can rent a car if needed. They state they will discuss it and give him an answer next week.
3) Trista Parry
She announced that the Center for Disease Control has a grant for Diabetic activities. It would be $5,000 per year for five years. The HUD ICDBG NOFA was also released so she will be submitting a letter acknowledging that they would like to use the Census data in the aboriginal territory due to the fact that they don’t have a reservation. If those numbers are accepted they can apply for funding at a higher level.
She announced that they received the HRSA Grant in the amount of 1.9 million dollars for the Health Program! Now that they are a HRSA Clinic they can also apply for additional funding from them. It is about $650,000 per year for three years. This is the first Tribe in California, possibly the Nation, to get this funding!
Amber Berbinger from the Economic Development Administration would like to meet with them on Tuesday, October 19, 2004 at 9:00 AM to discuss the funding possibilities available through them for economic development activities.
4) Chris Kleeman
Chris was present to request approval for numerous computer replacements. The computers will go to the Automotive Department, the new Dentist in Happy Camp, the Enrollment Department, the PHN Office, DNR, Yreka Medical Records, and a revolving replacement for when items break down. The total is $7,305 and will be coded to the appropriate departments. Leaf asked about the monitor for the Enrollment computer and the size of the screen. Chris states it is a standard 17” screen but he can get a larger one for only a couple hundred dollars more. It will help her for displaying the family trees; he will get a 20”. That brings the total to about $7,605.
Leaf Hillman moved and Leeon Hillman seconded to approve the purchase of replacement computers in the amount of $7,605. 4 haa, 0 puuhara, 0 pupitihara.
5) Old Business
Arch – Meeting with Jim Pindell – Wes is coordinating that and he is not here.
Arch – Robert Goodwin – parking lot movement – has been forwarded to Fred.
Arch – Sara – Directive to committees – has been distributed and information was to be submitted back to Florrine.
Arch – Enrollment computer security – Leaf has requested that he work on upgrading the entire system and that is what Chris was talking about in his computer purchase and software conversion that will be the first step to upgrade that department. Chris is also working on new software to be purchased to replace the current system.
6) Dr. Steven Burns
Dr. Burns was present to request approval of a Broken Appointment Policy Number 04-005-008. It is modeled after the dental department’s policy with a little more leniency. Patients that violate the policy will be seen on an emergency basis only, as determined by the triage nurse, for a period six months following two broken appointments. This has been reviewed and approved by ACQI. Arch asked about when patients update their information to make sure phone numbers are updated on the form. The staff will need to make sure they update the information on this form as well when it is changed in the system.
Leaf Hillman moved and Leeon Hillman seconded to approve the Broken Appointment Policy Number 04-005-008. 4 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Leeon Hillman seconded to approve Dr. Burns’ report. 4 haa, 0 puuhara, 0 pupitihara.
7) David Eisenberg
Not present, written report only.
David requested out of state travel to Albuquerque, NM, December 13-14, 2004 to attend the Nurse Mentor Conference in his written report.
Florence Conrad moved and Leaf Hillman seconded to approve out of state travel for David Eisenberg to Albuquerque, NM, December 13-14, 2004. 4 haa, 0 puuhara, 0 pupitihara.
He also requested approval of the RFQ for the Diabetic Education/Case Manager. He has funding for the contract in the diabetic grant. It was presented at the provider meeting and all were in agreement.
Leeon Hillman moved and Florence Conrad seconded to approve the RFQ for advertising. 4 haa, 0 puuhara, 0 pupitihara.
Florence asked when they were going to finalize the Elder’s survey so they can start their home visits. They need to find out what happened to the survey. Sara will look into it and add it to the agenda for Wednesday’s meeting.
Leeon Hillman moved and Leaf Hillman seconded to approve David’s report. 4 haa, 0 puuhara, 0 pupitihara.
8) Vickie Walden
Vickie was present to review her written report. She had one update which was the emergency visits which weren’t included in the report. She reviewed the remainder of the report with them.
She presented a revised Broken Appointment Policy Number D-04-005-008. There were slight changes to the policy to make it work better. It has been discussed in the dental department and been through the ACQI process as well.
Florence Conrad moved and Leeon Hillman seconded to approve the Broken Appointment Policy Number D-04-005-008. 4 haa, 0 puuhara, 0 pupitihara.
Leeon Hillman moved and Leaf Hillman seconded to approve Vickie’s report. 4 haa, 0 puuhara, 0 pupitihara.
9) Lessie Aubrey
Not present, written report only, on travel, no action items. The Bi-Annual Health Meeting is scheduled for Wednesday, October 27, 2004 at 1 PM. There will also be a strategic planning session starting at 8 AM that day.
Florence Conrad moved and Leeon Hillman seconded to approve Lessie’s report. 4 haa, 0 puuhara, 0 pupitihara.
10) Joe Snapp
Joe was present to review his written report. He states that he has an update on the DUI license application; he was informed that their application was lost at the County so he put together another one and re-submitted it this morning. They told him they should have an answer in two weeks.
Roy asked about Oak Knoll. Joe states that he has met with Sami and there are some items to be looked into. Leaf states they discussed it at their last meeting and the cleanest way to manage the building is to do a lease-purchase agreement with the Tribe for the building. Then it would not fall under HUD guidelines and the Tribe would be able to sub-lease the building. The purchase agreement will be prepared and in the Council packets for consideration at the upcoming Council Meeting.
Roy Arwood moved and Florence Conrad seconded to approve Joe’s report. 4 haa, 0 puuhara, 0 pupitihara.
11) Wes Valentine
Not present, on travel, no written report.
12) Marsha Jackson
Not present, no written report, on maternity leave.
13) Anna Myers
Anna was present for the annual review of the CHS Policies. The only item that was changed was Level II; they added items v) mental health services limited to five visits, as resources allow, w) chiropractor, for spinal manipulation limited to five visits, as resources allow, and x) acupuncture, by certified acupuncturist, for pain limited to five visits, as resources allow. The cap for each item will be no more than $5,000.
Florence Conrad moved and Leaf Hillman seconded to approve the CHS policies for FY 2005. 4 haa, 0 puuhara, 0 pupitihara.
14) Informational Items/Requests
Sara informed them that the bid for the BBQ was rejected so they will not be spending the $2,000 that was approved at the last meeting.
15) Committee Reports
None at this time.
Closed Session from 7:30 PM 9:40 PM
Leeon Hillman moved and Florence Conrad seconded to pay $200 to Tribal Member #HA to assist with vehicle expenses for the youth to attend the competition. 4 haa, 0 puuhara, 0 pupitihara.
Leaf Hillman moved and Florence Conrad seconded to purchase a 65-70 gallon gas water heater for the Somes Bar residence. 4 haa, 0 puuhara, 0 pupitihara.
Consensus: To deny the loan request.
Consensus: To forward the request to Lisa Aubrey for review, if not eligible through her program it cannot be repaid.
Roy excused himself at 9:05 PM.
Consensus: To inform Employee #4707 they will take no action on the proposal at this time. Raises can be taken up with the Supervisor through an evaluation or position description review.
Next Health Board Meeting Date: November 4, 2004 at 5 PM in Happy Camp.
Next Council Meeting Date: November 18, 2004 at 5 PM in Orleans.
Meeting adjourned at 9:45 PM.
Yootva,
__________________________
Arch Super, Chairman
Recording Secretary, Sara Spence