Karuk Tribe of California
Council Meeting Minutes
September 23, 2004
Happy Camp, California
The meeting was called to order at 5:30 PM by Leaf Hillman, Vice Chairman.
Roll Call
Present
Leaf Hillman, Vice Chairman
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Robert Goodwin, Member
Absent
Arch Super, Chairman – excused on travel
Florrine Super, Secretary – excused on travel
Quorum is established.
The preamble to the Constitution was read aloud by Roy Arwood.
Approval of the Agenda for September 23, 2004
Robert Goodwin moved and Leeon Hillman seconded to approve the Agenda for September 23, 2004. 4 haa, 0 puuhara, 0 pupitihara.
1. Approval of the Minutes
Florence Conrad moved and Leeon Hillman seconded to approve the Minutes for August 26, 2004. 3 haa, 0 puuhara, 1 pupitihara (Robert Goodwin).
Leeon Hillman moved and Florence Conrad seconded to approve the Minutes for September 1, 2004. 3 haa, 0 puuhara, 1 pupitihara (Robert Goodwin).
Robert Goodwin moved and Roy Arwood seconded to approve the Minutes for September 9, 2004. 4 haa, 0 puuhara, 0 pupitihara.
2. War of the Croys Movie Discussion
The Council states that there was a decision to put this item on tonight’s agenda to give them the opportunity to comment on this possible movie. Information regarding West Rim Picture’s intent to create a movie was distributed. The Council has been asked to support this with a letter of support. They have already received comments from Yreka and Orleans and now welcome any comments they want to make. This will then be placed on the 9/29/04 meeting agenda for action at that time.
Susan Gehr: She points out that many movies get the information wrong when portraying Indians. She wants to know what the support would be and how the Council feels about it. Leaf understands that it will be a Hollywood movie to tell the story of a number of Tribal Members. They already have approval from these Tribal Members but because it involves the entire Tribal community they have come to the Council seeking support on the project. His belief is that they will do the movie with/without their support but did make the point of asking first and sharing information about their intent. They have also given them the chance to express concerns.
Sandi Tripp: Will there be a script for the movie? Can they share that for the Council to read and review? Leaf states they have forwarded the script to the Council for review. He clarified he called it a Hollywood movie because it will be “based on a true story”.
Roy: States it comes from the defense lawyer’s point of view to portray the lack of justice in the case. They intend to approach other Tribes for financial support and with the backing of the Karuk Tribe they would be more successful in obtaining that funding.
Robert: Understands that the Tribes considering financial backing have requested this support from the Karuk Tribe to avoid stepping on their toes and backing the project.
3. Judge Joseph Flies-Away
April was present to introduce to the Council and the audience to Judge Joseph Flies-Away that has been contracted with to serve as their Tribal Court Judge. He thanked them for the opportunity to work with the Tribe and feels honored to be selected. He gave the audience a brief summary of his previous work experience with Tribes as a Judge. He states he is from the high desert in Arizona and the terrain is very different here and very beautiful, he is still trying to get used to the roads in the area. He states it is very empowering for him to see them establishing their own system and their own way of doing things and not taking the Anglo system and trying to adapt. He looks forward to implementing the Karuk Language into the Court to build that into the Government and contributing to that practice. He states they are very advanced in comparison to other Tribes and he commended them on that. He states he has read the Court Rules three times now and commended them on that document. He states he has met the staff and looks forward to working with them on many different projects. He states they are very advanced in their technology and also JCAHO accredited which are two things he is trying to help his Tribe with and is impressed that they have that accreditation.
4. Old Business
None at this time.
Leaf announced that they are behind and have a very long agenda so they will ask Directors to limit their reports to action items only and be conscious of their time before the Council.
5. April Attebury
April left copies of two documents to be approved on September 29, 2004 since she was unable to meet with them during the past month.
She also distributed the Co-Mediator’s report to them for review and updated them on the Judicial Oversight Committee and their status. She states she has a vacancy coming up and also has an individual that has missed meetings and does not have much involvement. Leaf suggests she advertise for two seats at the same time so they can conduct business. She can prepare that information for the September 29, 2004 meeting.
She asked who will attend the meeting on Monday. Florence and Florrine are scheduled to attend. She also announced that October 12, 2004 is the date set from 10-2 for the Children’s Code In-service in Happy Camp. There was a suggestion to see if Alvis Johnson would like to attend the meeting on Monday with Florence and Florrine to get up to date on CASA but there is a Housing meeting that day.
Robert Goodwin moved and Leeon Hillman seconded to approve April’s report. 4 haa, 0 puuhara, 0 pupitihara.
6. Sandi Tripp
Sandi was present to address the Council and request approval of several items.
Contract 04-C-082 with Ronnie Pierce not to exceed $50,500 for September 23, 2004 through September 30, 2005 to research the history of the Karuk Tribal Fishing Rights and develop defined action plan to obtain them.
Robert Goodwin moved and Leeon Hillman seconded to approve Contract 04-C-082. 4 haa, 0 puuhara, 0 pupitihara.
Contract 04-C-083 with Shivshaneen Consulting Group not to exceed $8,000 for October 1, 2004 through September 30, 2005 to continue with the IRMP development in Phase II.
Robert Goodwin moved and Florence Conrad seconded to approve Contract 04-C-083. 4 haa, 0 puuhara, 0 pupitihara.
Addendum #1 to Contract 04-C-077 with Kari Norgaard to increase the total contract amount to $5,000 which is an additional $3,000.
Robert Goodwin moved and Leeon Hillman seconded to approve Addendum #1 to Contract 04-C-077. 4 haa, 0 puuhara, 0 pupitihara.
Contract 04-C-084 with Michael Warburton not to exceed $3,000 for September 23, 2004 through September 30, 2004 to provide legal research and suggest preparations for public advocacy to protect and advance the rights of the Karuk Tribe in traditional resources management practices and sustain Tribal natural and cultural resources. This will then be presented to an attorney for formal pursuit.
Robert Goodwin moved and Leeon Hillman seconded to approve Contract 04-C-084. 4 haa, 0 puuhara, 0 pupitihara.
Terry Supahan will be attending the National Integrated Resource Management Plan (IRMP) Workshop “Planning for Generations” which will be held October 26-28, 2004 at the Coeur d’Alene Tribe in Worley, Idaho. It relates directly to his consulting work he is doing for the Tribe and Sandi would like to attend as well so that she can learn about the IRMP, how it can work for them, what to put in it, what agencies to involve in it, etc.
Florence Conrad moved and Leeon Hillman seconded to approve out of state travel for Sandi Tripp to Worley, ID, October 26-28, 2004. 4 haa, 0 puuhara, 0 pupitihara.
She asked when they would like to schedule the next Mid-Month Meeting for October. October 14, 2004 at 3 PM before the Health Board Meeting in Happy Camp was set.
She states Harold and Bill are on their way back from Washington, DC and they were able to get a sit down meeting with the Chief of the Forest Service who has given his word to support many Tribal projects and it was very productive. Arch and Florrine were able to meet up with them as well.
Earl distributed a request to purchase an 820 gallon Finn Hydroseeder for the Watershed Program for $29,244 from the Finn Corporation. He attached approval from the funders. This model and make is recommended by others in the field and it is purchased directly from the Corporation.
Roy Arwood moved and Robert Goodwin seconded to approve the purchase of a Finn Hydroseeder in the amount of $29,244. 4 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and Florence Conrad seconded to approve the DNR Report. 4 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and Roy Arwood seconded to approve Resolution 04-R-101 enrolling 14 new members. 3 haa, 0 puuhara, 1 pupitihara (Leeon Hillman).
Robert Goodwin moved and Roy Arwood seconded to approve the computer maintenance agreement for the census software for $900 for one year. 4 haa, 0 puuhara, 0 pupitihara.
7. Jennifer Goodwin
Jennifer’s only action item is approval of a position description for the Part Time Tutor for 22 hours per week for 38 weeks of school. They will be paid through Contracts. The rate of pay will depend on experience between $10 and $12. It will be converted to a scope of work instead of a job description for Contractors and then an RFP for posting. There will be one in Yreka, Somes Bar, and Orleans. Bob asked how accessible it will be for kids that have other activities. They informed him that there currently is no tutoring in these communities so they will be happy to have the services available and can develop schedules.
Florence Conrad moved and Roy Arwood seconded to approve the RFP for the Tutors. 4 haa, 0 puuhara, 0 pupitihara.
Bob asked that they review it in three months to see how it is going. Florence states if it isn’t effective in Somes Bar they will hear from her. Roy asked about the possibility of doing bonuses for the tutors that do very well and help the kids so that it is performance based. She states she can look into that.
She also announced that there will be an Indian Day Celebration tomorrow at the school.
Robert Goodwin moved and Leeon Hillman seconded to approve Jennifer’s report. 4 haa, 0 puuhara, 0 pupitihara.
8. Scott Quinn
Written report only, no action items.
Roy Arwood moved and Leeon Hillman seconded to approve Scott’s report. 4 haa, 0 puuhara, 0 pupitihara.
9. Dion Wood
Dion was present to review his report. He states there are no action items but would like to update them on TANF. He states that there has been a request to serve Siskiyou County by another Tribe and he has been told that they are holding that program for the Karuk Tribe exclusively, but they will need to start moving forward more quickly. The Robinson Rancheria is trying to get the Siskiyou County service area. They may want to contact them and let them know that they want to serve their own County. The Council supports development of this program moving forward.
Leeon Hillman moved and Robert Goodwin seconded to approve Dion’s report. 4 haa, 0 puuhara, 0 pupitihara.
10. Laura Mayton
Laura was present to report to them. They have hired a CFO for KCDC and he will start on October 18, 2004. His name is Jim Berry and he is a Tribal Member from Yreka.
She states the auditors are almost done with their current audits for Housing, KCDC, and the Tribe and they would like to come do a presentation for the boards and management staff. She feels it would be very beneficial for them to do this. October 11, 2004 in Happy Camp at 10 AM was set for this meeting.
She also needs to re-schedule the discretionary budget meeting and get BIA budget approval as well. They can do it September 29, 2004 at the Planning Meeting.
Robert Goodwin moved and Leeon Hillman seconded to approve Laura’s report. 4 haa, 0 puuhara, 0 pupitihara.
11. Erin Hillman
Erin was present to distribute a budget application for the Naa Vura Yee Shiip program. There was a $50,000 reduction to the funding and there are a couple of different options they can take. She would like their input regarding what action she should take. She would like this item placed on the agenda for the September 29, 2004 meeting.
She also distributed the MOU for the pass through grants at KCDC and would like them to review the document. Sara has reviewed it for personnel issues and Earl has reviewed it since his grants will run through that entity. She would like them to review it and discuss it at the September 29, 2004 meeting also.
Florence Conrad moved and Robert Goodwin seconded to approve Erin’s report. 4 haa, 0 puuhara, 0 pupitihara.
12. Toni McLane
Toni was present to review her written report.
Her first action item is for approval of the Child and Adult Care Food Program which is a program they do every year. It is a reimbursement program based on the number of meals they serve at the Head Start Center. Resolution 04-R-102 has been assigned and will be prepared on Monday. The reimbursement for last year was approximately $16,408 and should be similar this year.
Robert Goodwin moved and Leeon Hillman seconded to approve Resolution 04-R-102 for the Food Program. 4 haa, 0 puuhara, 0 pupitihara.
Her second item is Contract 04-C-081 with Carrie Weiss, MA not to exceed $2,000 for the period of October 14, 2004 through May 27, 2005. This is a necessary service to meet their program requirements and be in compliance for their review.
Robert Goodwin moved and Leeon Hillman seconded to approve Contract 04-C-081. 4 haa, 0 puuhara, 0 pupitihara.
Her last item is the continuation grant for the Head Start program. There is some discussion that needs to be had and she does not know if they should do it in open or closed. They would like to do it in closed session.
Leeon Hillman moved and Robert Goodwin seconded to approve Toni’s report. 4 haa, 0 puuhara, 0 pupitihara.
13. Susan Gehr
She was present to review her written report. She has three action items.
Contract Addendum #2 for Jim Ferrara’s current Contract 03-C-043 for $4,350 for a third year.
Leeon Hillman moved and Robert Goodwin seconded to approve Addendum #2 to Contract 03-C-043. 4 haa, 0 puuhara, 0 pupitihara.
Contract Addendum #2 for Violet Super’s Contract 03-C-041for $3,600 for a third year.
Robert Goodwin moved and Leeon Hillman seconded to approve Addendum #2 to Contract 3-C-041. 4 haa, 0 puuhara, 0 pupitihara.
She also has a request for out of state travel to Boulder, CO to work with Bill Bright as he cannot travel to Happy Camp. The dates will be determined at a later date.
Robert Goodwin moved and Leeon Hillman seconded to approve out of state travel for Susan Gehr to Boulder, CO. 4 haa, 0 puuhara, 0 pupitihara.
Robert Goodwin moved and Leeon Hillman seconded to approve Susan’s report. 4 haa, 0 puuhara, 0 pupitihara.
14. Trista Parry
Written report only, no action items. Leeon asked about the California Cultural and Historical Endowment funding is that available. She states she was unable to attend the meeting but can get the information and has someone that will help her with the proposal. The second round of funding is due in December. There is a one to one match but there is a possibility for items to be used for in-kind. If they can use collection items as in-kind it can help them with the grant application. She has made it clear that staffing is their area of need at this time and there are some ways they can make that work.
Florence Conrad moved and Leeon Hillman seconded to approve Trista’s report. 4 haa, 0 puuhara, 0 pupitihara.
15. Chris Kleeman
Chris was present to address the Council. He states he does not have a written report. He informed them the T-1 is up and running and the phone numbers will be changing as they progress in the conversion. The new phone number is (530) 493-1600. There are some direct-dial capabilities and fax machine numbers that will change. Once all the changes are made a new phone directory will be created. The existing numbers will continue to work so they can slowly change letterhead and business cards as they run out.
He states the DNR server is up and running and the IHS conference in Arizona was very beneficial and he gained a lot of information. He states he has reviewed the applications for the IT Assistant Manager and they can move forward with interviews now.
Robert Goodwin moved and Leeon Hillman seconded to approve Chris’s report. 4 haa, 0 puuhara, 0 pupitihara.
16. Lisa Aubrey
She distributed her written report and states she has no action items. She will be requesting a phone vote next week to purchase several monitor heaters. She does not have them all completed at this time. Those dollars must be spent by September 30, 2004. The phone vote can be done as soon as she has the information ready for them.
Robert Goodwin moved and Leeon Hillman seconded to approve Lisa’s report. 4 haa, 0 puuhara, 0 pupitihara.
17. Hector Garcia
Written report only, no action items. Leaf states he needs to get the dates emailed to them tomorrow so they know what they are doing and where they need to be when. The MOU also needs to be emailed.
Leeon Hillman moved and Robert Goodwin seconded to approve Hector’s report. 4 haa, 0 puuhara, 0 pupitihara.
18. Fred Nahwooksy
Written report only, no action items.
Leeon Hillman moved and Florence Conrad seconded to approve Fred’s report. 4 haa, 0 puuhara, 0 pupitihara.
19. Sami Difuntorum
Written report only, no action items.
Florence Conrad moved and Roy Arwood seconded to approve Sami’s report. 4 haa, 0 puuhara, 0 pupitihara.
20. Fred Burcell
Written report only, no action items. Leaf met with Fred to follow up on the request. That is on hold pending Council’s first directive to meet with Fred to develop a joint proposal. Until that is done there is no proposed action at this time.
Leeon Hillman moved and Robert Goodwin seconded to approve Fred’s report. 4 haa, 0 puuhara, 0 pupitihara.
21. Wes Valentine
No report, on travel.
22. Phone Votes
a. Request for out of state travel to send Harold and Bill Tripp to Washington, DC on September 22, 2004 to meet with the Forest Service Chief regarding the Stewardship Contract and for Tribal consultation. This is a high level meeting they are attending. Passed.
23. Sara Spence
Sara requested they set aside time for interviews for the Construction Manager and the IT Assistant Manager positions; Construction Manager on October 8, 2004 starting at 9 AM and IT Assistant Manager on October 8, 2004 starting at 1 PM.
Paula requested that they authorize up to $1,000 for a refrigerator for the multi-purpose room from Bingo.
Leeon Hillman moved and Robert Goodwin seconded to approve up to $1,000 from the Bingo fund for a refrigerator. 4 haa, 0 puuhara, 0 pupitihara.
The Happy Camp Elementary School has an industrial size BBQ for sale for $2,500 OBO. They have submitted a bid for $2,000 and would like approval in case their bid is selected. The BBQ could be used for employee gatherings, the reunion, etc.
Florence Conrad moved and Roy Arwood seconded to approve up to $2,000 for the BBQ. 4 haa, 0 puuhara, 0 pupitihara.
24. Committee Reports
None at this time.
Closed Session from 8:09 PM to 11:00 PM
Robert Goodwin moved and Roy Arwood seconded to approve Resolution 04-R-099 authorizing submission of a funding proposal to the Department of Health and Human Services, Administration for Children and Families in the amount of $447,463 for continuation funding for the funding period of January 1, 2004 through December 31, 2005. 4 haa, 0 puuhara, 0 pupitihara.
Directive: For Toni to have an informational packet put together with all of the Head Start issues, funding history, contacts at funding agency, information from other Tribes, etc. so they can prepare to try and obtain additional funding or explore moving the program. This will be presented at the October 28, 2004 Council meeting.
Consensus: For requestor to put together a detailed plan for a wage garnishment to repay the Housing debt and forward it to Leaf for presentation at Monday’s Housing Committee meeting.
Directive: For Wes to talk to David and call them to see what the details are for the Elder’s request for presentation on Wednesday’s meeting.
Directive: For Chairman to write a letter of apology for not letting them know the decision once it was reached after the September 9, 2004 meeting and explanation from Florrine or Arch why they were added to the Agenda again.
Consensus: They will have Fred see what can be done and if it is possible he can let them know. Lori may qualify for assistance through Lisa’s programs.
Robert Goodwin moved and Florence Conrad seconded to transfer Childcare into the TERO Department effective October 1, 2004. 4 haa, 0 puuhara, 0 pupitihara.
Directive: For Wes to address the budgetary concerns and present a plan of action to them at the October 28, 2004 meeting.
Robert Goodwin moved and Florence Conrad seconded to pay $250 to sponsor a team in the Darvin Davis Tournament in Crescent City. 4 haa, 0 puuhara, 0 pupitihara (Roy Arwood).
Florence Conrad moved and Roy Arwood seconded to adjourn at 11:04 PM. 4 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date: October 28, 2004 at 5 PM in Yreka.
Respectfully Submitted by,
__________________________________
Leaf Hillman, Vice Chairman
Recording Secretary, Sara Spence