Karuk Tribe of California
Tribal Council Meeting Minutes
March 25, 2004
Happy Camp, California
Ayukii,
The meeting was called to order at 5:02 PM by Arch Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer
Roy Arwood, Member
Florence Conrad, Member
Karen Derry, Member
Robert Goodwin, Member
Absent
Leaf Hillman, Vice-Chairman
Quorum is established.
Approval of the Agenda for March 25, 2004
Florrine Super moved and Florence Conrad seconded to approve the Agenda for March 25, 2004. 6 haa, 0 puuhara, 0 pupitihara.
1. Approval of the Minutes for February 26, 2004 & Special Meetings
Karen Derry moved and Florrine Super seconded to table the Minutes for February 26, 2004 and Special Meetings. 6 haa, 0 puuhara, 0 pupitihara.
2. Troy Hockaday
Not present.
3. Joe Snapp
Joe was present to discuss his water supply at his home in Fort Jones. He has a holding tank and gravity flow water with a generator. He now has electricity and is having a problem remembering to turn the pump off. He would like to upgrade his system to an automatic filling system and would like permission to use the backhoe, a truck, and a trailer. He will cover the cost of fuel so there will be no expense to the Tribe, the equipment just needs to be moved to his home. He is willing to use it whenever it works for their schedule. Arch states that there needs to be a contractual agreement for him to use the equipment just in case anything happens to it and Fred will work it out with Joe if approved by the Council. He would schedule it for the weekend so it does not interfere with their needs.
Karen Derry moved and Florrine Super seconded to allow Joe Snapp to use the Tribal Equipment. 6 haa, 0 puuhara, 0 pupitihara.
4. Beca Cote
She states the Happy Camp Chamber of Commerce was approached by Canoe West regarding the National Canoe Slalom Championship in July of this year on the Klamath River. They expect anywhere from 300-500 people coming into town for this out by Savage Rapids. She and her husband are chairing the committee to provide information to the people that will be coming in. There will be an awards ceremony on Saturday night with a dinner. They wanted to know if they could have a Karuk Salmon Barbeque at that dinner but she wasn’t sure what needed to be done to coordinate that. She wanted to find out if they would be interested in doing that type of activity. Great Britain, Japan, and Canada are some countries that will be represented as well as all over the United States. The people who sign up for the race pay for the dinner in their registration fee. She states they need to get together and decide how many people they could cook for, do they want to sell tickets for others, how much would it cost for the dinner. Roy states they need to check and see if there are any ceremonies during that time. They can set it up where they can obtain a total number of how many dinners will need to be prepared. She gave them her number of 493-2207 to get back to her. There will be a brush dance in Happy Camp July 8-11, 2004 at the Ranch. They will also have to check and see if there are people available to cook the fish before they can let her know. If the salmon dinner doesn’t work out it could be a fundraising opportunity for a group in the community too such as Indian Tacos for lunch or something like that. They can coordinate booths through the Chamber of Commerce as well. The next meeting is on 4/6/04 for the Chamber. They will let her know within two weeks.
5. Dwayne Myers
Dwayne wondered how Ted Beck’s tree was coming along. The Council states it was approved to be removed. Trees Inc. was supposed to remove the tree. Dwayne states that it is still there. Leeon states the tree is on someone else’s land and there are some power lines near it as well. It may just be a scheduling issue. Erin states Leaf gave the information to her and she forwarded it on to Fred Burcell to work on.
6. Julio Silva
Arch states he has a request for use of the Multi-Purpose Room for the Easter Fellowship that they do each year. He would like to use it April 11, 2004.
Florence Conrad moved and Leeon Hillman seconded to allow them to use the Multi-Purpose Room on April 11, 2004. 5 haa, 1 puuhara (Robert Goodwin, 0 pupitihara.
7. West Rim Pictures
Arch distributed a letter from West Rim Pictures. They are a movie outfit that would like to do a life story/documentary on the shooting that happened in 1978 upriver and the policeman that was killed. They would like to get more information from the Tribe and approval to do a documentary on this event that took place in the Croy family. He has a full packet with all of the information that goes along with this request. Florence states that it is nice they want to make a documentary but it is a very sensitive issue in Siskiyou County and the Tribe should not be a part of bringing up those events and emotions again. Robert would like to see what their position is on the event and what their plans are. Roy states they should get input from the families to see how they feel about this. He would like to look it over at another meeting to make a decision. Arch states he will email it to them to review.
8. April Attebury, Tribal Court
She asked if they received the email she sent them to put in the Newsletter. She sent it over to CILS for review to go in their Newsletter as well if the Council approves it. It is information about the Karuk Tribal Court and their recent opening. She would like to put the article in the Tribal newsletter and CILS’ newsletter with their permission. Indian Justice Today is the name of the publication, which is a national newspaper that will print the article.
Karen Derry moved and Roy Arwood seconded to approve the article. 6 haa, 0 puuhara, 0 pupitihara.
She also has a contract that she needs reviewed and approved in the near future. She will get the process going as soon as possible to get it approved.
She distributed information regarding a meeting that she and Stephanie Dolan went to in Sacramento to discuss an amount of $75,000 to continue the Tribe’s program and then also bring in two other Tribes to have the Karuk Tribe serve as a mentor to them. There would be an RFP advertised and she distributed the draft language for that to the Council. She states that they met with the Office of Homeland Security. They were very impressed that the Tribal Court did a CASA program and were considering requiring the new Tribes to do that, but they stated that is not fair if the new Tribes don’t want to. The Tribes will be selected through the RFP process. Her grant ends May 31, 2004 and they don’t expect the process done until July so they will need to work out the carryover to get through and be re-funded.
She distributed the Notice of Continuation for the $165,000 to them for their review. She also announced to the audience that the Tribal Court is 100% grant funded so it is important to keep this funding coming in. She states this program has been regionalized this year and California has 12 grantees that are trying to get up and running. She included the training calendar for them so that they can try to attend trainings when they come up. The first technical training will be in Palm Springs in May for California grantees.
She attended the National Judicial College’s Civil Mediation Course for one week this month. She completed it and states it was a very good experience for her and helped her to have a better understanding of mediating in contractual situations as she has only been involved in dependency mediations so far. She states they went from 7:30 in the morning to 6:30 at night and had meals provided. They went from Sunday through Friday and it was very intense but very positive. She was able to make many connections while she was there to benefit the Tribal Court.
She states she has been looking for different funding sources for Housing because there are programs out there that operate community peacemaking services which are exactly what they are doing with Housing. She has been looking for funding for this to allow them to contract with Housing and be paid for the services. Once she finds something she will meet with Sami.
Karen Derry moved and Leeon Hillman seconded to approve April’s report. 6 haa, 0 puuhara, 0 pupitihara.
She also presented a request for out of state travel for Darlene Navarro, the CASA Volunteer Coordinator. The funding is coming but is not here at this time. The NICWA Conference is in Denver, Colorado and it is a required training for her to attend under the grant she is funded through. She wanted to know if they can charge those funds against the grant even though the dollars are not there yet. They have a commitment letter for the funding. She calculated the per diem based on the state standards because she was going to try to get it approved through her grant so it may be a little more than what the Tribe pays. The commitment letter is dated January 2004. Wes states the Social Worker won’t be able to attend due to the budget but she can bring the information back to her. Florrine asked if Darlene can bring the information back and then do a presentation to the ICWA Committee also.
Robert Goodwin moved and Leeon Hillman seconded to approve out of state travel for Darlene Navarro to Denver, CO. 6 haa, 0 puuhara, 0 pupitihara.
She requested another working session to go over more documents that are ready for review and approval. She can email it to them for review ahead of time. She needs at least a half a day. It has already been reviewed by the two attorneys and Hector so it should be fairly complete. April 13, 2004 at 2:30 PM was set for this purpose.
9. Sandi Tripp
Sandi was present to review her written report with them.
She distributed a letter regarding a formal government-to-government consultation on the 87 Dozer Line Project. She will be putting together a draft letter for the Council to approve and send regarding the project. She can present it to them at her mid-month meeting which she requested they set. April 8, 2004 at 3:00 PM was set prior to the Health Board Meeting.
April 12, 2004 at 3:00 PM was set for the Personnel Policy Meeting instead of 1:00 PM.
She states that $437,000 is the amount for the starter amount on EPA PPA Agreement. She will bring it to them for approval on April 8, 2004.
She asked what is going to happen without an IT Manager. They state they plan to discuss that in closed session tonight to decide what their course of action will be.
Florrine Super moved and Karen Derry seconded to approve Sandi’s report. 6 haa, 0 puuhara, 0 pupitihara.
6. Sami Difuntorum
Not present, written report only. She requested approval of the 2004 Indian Housing Plan as submitted in her report. It has been approved by the Housing Committee.
Karen Derry moved and Roy Arwood seconded to approve the 2004 Indian Housing Plan as presented. 6 haa, 0 puuhara, 0 pupitihara.
Karen Derry moved and Robert Goodwin seconded to approve Sami’s report. 6 haa, 0 puuhara, 0 pupitihara.
7. Laura Mayton
Laura was present to review her written report. She states the field work for the audit was completed last week and the Tribe has no findings! The Council thanked her for her work on the audit and completing the fixed asset inventory. They will be back in April to do Housing and KCDC.
She distributed the Indirect Cost Proposal for 2003 for them to review and approve at a later date. She would need about an hour at a meeting they already have scheduled to go through it with them. They will meet with her after Sandi’s mid-month meeting on April 8, 2004.
Karen Derry moved and Roy Arwood seconded to approve Laura’s report. 6 haa, 0 puuhara, 0 pupitihara.
8. Erin Hillman
Erin states she has been working with Hector, Leaf, and Arch to do an MOA with IHS and the Happy Camp Community Services District in the amount of $75,000 to redo the pipeline that goes across the Klamath River Bridge. She requested approval of the document.
Karen Derry moved and Robert Goodwin seconded to approve the MOA. 6 haa, 0 puuhara, 0 pupitihara.
She has amended the Fiscal Policy to include provisions for the Education Program Contracts. She would like their approval of this amendment to the policy.
Karen Derry moved and Leeon Hillman seconded to approve the amendment. 6 haa, 0 puuhara, 0 pupitihara.
She states there are some outstanding issues to be resolved on the BIA Roads Project. She prepared a report on these issues and has spoke to Sami and Laura regarding these. She would like to schedule a meeting with them as soon as possible to discuss these issues. It was recommended that they meet on this issue following the Housing Committee meeting on Monday, March 29, 2004. They state they could set the meeting for 3:00 PM on Monday. They can meet at the White House.
She states that she has received a draft Independent Contractor Agreement from Hector and had told him she would present it; however, there are some issues that need to be worked out with him prior to moving forward. They will continue to use the current contract as it has been reviewed by previous Councils and many attorneys and they will work on it once he gets back next month. They would like copies of both to go through; she states she has them available with the comments written on them.
Karen Derry moved and Robert Goodwin seconded to approve Erin’s report. 6 haa, 0 puuhara, 0 pupitihara.
9. Toni McLane
Written report only, no action items. She asked them if her plans were approved in the meeting today. They state they were and Florrine can sign the policy. Karen states she has a question on the plan that she will ask during the dinner break. She states she plans on working on her website during the summer once school is out with Jonathan. They have talked about doing a video of the children singing in Yreka and putting it on the website which would be really nice.
She shared some information regarding the children. Understanding English the children were at 93% and the national average is 50%, Vocabulary score was 60% and the national average is 53%, Letter Recognition was down 1% from national average, and Early Math Skills were 2% above the national average. She states it is a wonderful document to show how well the Head Start works with the kids and prepares them for Kindergarten. They state she should send those out to the schools.
She requested a Head Start Child Care Planning Meeting following the review to work on that program. They can set the meeting at the April 22, 2004 Council Meeting for sometime in May.
Karen Derry moved and Leeon Hillman seconded to approve Toni’s report. 6 haa, 0 puuhara, 0 pupitihara.
10. Rod Hartman
Rod distributed one action item to go with his written report. He requests an addition to the budget for the Pharmacy paving to include the overlay of the existing driveway. There were also some unexpected expenses for the fencing that had to be replaced. He is requesting an additional $7,300 to cover these expenses. He states he was $1700 under budget on the fire hydrant that was installed recently. The paving was originally approved from discretionary. Wes is looking into getting additional funding for the Pharmacy from IHS also. Robert asked about the scheduling of the paving, he states he didn’t want to do it until he knew if they would approve the additional funding.
Robert Goodwin moved and Roy Arwood seconded to authorize and additional $7,300 toward the Pharmacy paving project from discretionary. 6 haa, 0 puuhara, 0 pupitihara.
Karen Derry moved and Florence Conrad seconded to approve Rod’s report. 6 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and Florence Conrad seconded to approve Resolution 04-R-20 to enroll new member. 6 haa, 0 puuhara, 0 pupitihara.
11. Susan Gehr
Written report only, no action items. She just wanted to check in with Arch to make sure she sees him on Monday to have him sign paperwork for her continuation grant as he is one of the approved signers.
Karen Derry moved and Florrine Super seconded to approve Susan’s report. 6 haa, 0 puuhara, 0 pupitihara.
12. Tom Waddell
Not present, written report only. Robert states Tom mentioned that he was going up to KCDC to work on a proposal for a grant and if anyone had questions, Leeon could answer them. Robert states they are working on getting the Hardware Store back on track and the funding the Tribe provided has helped them. They have been working with True Serve the parent company of True Value to explore the possibilities of partnering with them for the Hardware Store to make materials readily available to the community when they need them.
Karen Derry moved and Robert Goodwin seconded to approve Tom’s report. 6 haa, 0 puuhara, 0 pupitihara.
13. Jennifer Goodwin
Not present, written report only.
Karen Derry moved and Robert Goodwin seconded to approve Jennifer’s report. 6 haa, 0 puuhara, 0 pupitihara.
14. Lisa Aubrey
Lisa was present to distribute her report to the Tribal Council. She states she does not have any action items at this time. She attached the budgets for them to see what funding is available. She states she will be working with the Self Governance Office to complete the 2004 Welfare Assistance Analysis to obtain additional BIA funding for the program. It is due in May but they hope to have it done early. She also announced that she will be attending a CSD training in Pasadena next month.
Florence Conrad moved and Karen Derry seconded to approve Lisa’s report. 6 haa, 0 puuhara, 0 pupitihara.
15. Fred Nahwooksy
Not present, written report only. They would like the Museum Advisory group to be a Committee rather than a Board. It will simplify the process and not require by-laws or other items.
Karen Derry moved and Florrine Super seconded to approve Fred’s report. 6 haa, 0 puuhara, 0 pupitihara.
16. Trista Parry
She was present to review her written report. Her only action items is approval of Contract 04-C-039 with Sue Burcell in the amount of $2,450 for a grant writing training, June 1-3, 2004.
Karen Derry moved and Robert Goodwin seconded to approve Contract 04-C-039 with Sue Burcell. 6 haa, 0 puuhara, 0 pupitihara.
She also has the entire California Endowment Grant that was sent out if they are interested in reviewing it. They received confirmation that it was received and they now have been assigned a contact that is reviewing the grant and it was not returned. She states with this in mind, they should start thinking about the ICDBG. There are three technical trainings coming up and she would like to schedule travel to the Phoenix meeting so that she can meet with their program representative to work out the census issue from last year which will result in an additional $300,000 they can apply for in the grant. Erin has emailed them to let them know Trista is coming so they can schedule an appointment. April 7-8, 2004 are the dates. Airfare is around $300 roundtrip from Medford. Robert asked if anyone would be interested in attending from the Council.
Robert Goodwin moved and Leeon Hillman seconded to approve out of state travel for Trista Parry to Phoenix, AZ. 6 haa, 0 puuhara, 0 pupitihara.
She states they may want to start thinking about an alternate priority for the ICDBG if the Yreka Head Start is funded through the California Endowment she wants to have a second project researched and ready to go as it is a lot of work. Laura states she thought that there was a list of priorities but she didn’t know what the second item was. The Happy Camp Community Center was one project but it is a several million dollar project so they could only do one phase and the land that was going to be donated is now no longer available. There was discussion regarding other projects that may be possibilities. They will think about it and let them know. They should schedule a planning meeting with her in the near future so she has a listing of projects to look for specific funding for. Karen asked about the Oak Knoll Center. Due to trust issues they will not be able to change the purpose of the building until it is placed into trust and then they would have to apply to change the purpose because HUD will not fund any kind of treatment facility. It could take up two to three years before they can make a change. They may need to look into selling the property if it will never meet their needs. Robert thinks there may be a time limit on how long HUD can have a say on what can be done in that building. There was further discussion regarding a SAMSHA grant that could provide vouchers for people that need treatment. Wes clarified that he plans on speaking to IHS to see if they want to do anything with the grant and if they don’t it is possible that the Tribe could then make a decision once they know if IHS plans to apply for the funding.
The Department of Education Grant is due next Friday and she met with Toni and Jennifer to fit into the discretionary grant program that is available. There are two priorities of reading readiness or college readiness to apply for the funding. It is not feasible to do college readiness at this time but they could work on the reading readiness with the schools. She would also like to put in a stay in school component to keep them involved and find out what areas need help. There will need to be a phone vote to have it approved toward the end of next week, she can email it to them so they can review it and vote as many of them will be on travel next week.
Karen Derry moved and Leeon Hillman seconded to approve Trista’ report. 6 haa, 0 puuhara, 0 pupitihara.
17. Marty Waddell
Not present, no report.
18. Hector Garcia
Not present, written report only. Carrie states she has his revised schedule as updated and distributed it.
Florence Conrad moved and Karen Derry seconded to approve Hector’s report. 6 haa, 0 puuhara, 0 pupitihara.
19. Wes Valentine
Wes was present to address the Council.
His first action item is April’s contract with the County to provide family conferencing services in the amount of $25,000. It has been reviewed and the Contract Number is 04-C-040 if they would like to approve it tonight. This is through their family unity component; they will provide a facilitator to coordinate these services and the County will pay the Tribe for those services.
Robert Goodwin moved and Florrine Super seconded to approve Contract 04-C-040. 6 haa, 0 puuhara, 0 pupitihara.
The dentist they were negotiating with turned down their offer; however, the other dentist is interested in coming to town on the 19-20 of April and is interested in working out a hiring agreement while she is on site.
His last action item is to extend the contract for painting one more time to May 31, 2004 to ensure they have enough time to get it done.
Consensus: To extend the contract.
Karen Derry moved and Robert Goodwin seconded to approve Wes’ report. 6 haa, 0 puuhara, 0 pupitihara.
20. Fred Burcell
Fred had two requests in his report. One for a vehicle lift in the amount of $2,799 from Eagle Equipment from the Indirect Cost Pool.
Robert Goodwin moved and Roy Arwood seconded to approve the vehicle lift purchase in the amount of $2,799. 6 haa, 0 puuhara, 0 pupitihara.
The other is the dump truck driver. Do they want to pursue another driver or just use the truck like they do other equipment for internal projects? The Ishpook Leasing is barely a break even situation at best so it is up to them to decide what they want to do. They don’t have to decide tonight but they need to look into it. The other option is to have Mike Tiraterra get his endorsement to drive a standard transmission so he can drive it.
Karen Derry moved and Florrine Super seconded to approve Fred’s report. 6 haa, 0 puuhara, 0 pupitihara.
21. Sherile Grant
Sherile is requesting permission to use two tribal vehicles April 9-11, 2004 for a basketball tournament in Jackson. Council states the Chairman can approve these requests if the drivers are covered, if not then the driver needs to be certified by the insurance company first. Sherile and Florrine will be the drivers and are both covered employees so Arch will approve it for them.
22. Joyce Jones
Her first request is for a donation toward the Susanville Prison’s Native American Inmate’s Celebration. They would like to serve a traditional Native American dinner to approximately 100 inmates. Her second request is a donation to the Karuk Sports youth tournaments.
Robert Goodwin moved and Florence Conrad moved to donate $500 to each of them from discretionary funds. 4 haa, 0 puuhara, 2 pupitihara (Roy Arwood and Florrine Super).
23. Phone Votes
a. Request for authorization of Resolution 04-R-07 to submit a grant to the BIA in the amount of $160,207 for the HC Community Protection Strategy. Passed.
b. Request to purchase a HP plotter in the amount of $3,199. Passed.
c. Request to send Hector Garcia to Las Vegas to the Rights of Way Over Indian Land seminar. Passed.
d. Request to send in a grant proposal for $10,182 to CSD, Contract #04F-4485. Passed.
e. Request to send in a grant proposal for $42,000 to CSD, Contract #04F-4486. Passed.
f. Request to submit a grant proposal in the amount of $40,000 to continue the CASA Program. Passed.
g. Request to adjust case #113 from the amount of $470.05 to $591.31. Passed.
h. Request to authorize Fred Nahwooksy’s contract for the period of March 11, 2004 to March 10, 2005. Passed.
24. Committee Reports
None at this time.
Closed Session
Directive: For Carrie Davis to take property information to Housing and allow them the opportunity to purchase the Hystek property.
Consensus: To appoint Marlene Rodriquez, David Arwood, Tom Waddell, and Jim Falkoski to the Judicial Oversight Committee.
Directive: To call Tribal Member #1766 and let her know what type of decision was made for her daughter.
Consensus: To advertise for the IT Manager position with wages depending on experience.
Consensus: For Arch to meet with Marty, Laura, and Marsha.
Planning Meeting set for Tribal Council on April 20, 2004 at 3 PM.
Directive: For Florence to get back to the Council regarding the water test and discuss it with Sandi.
Directive: For Chairman to write an eviction letter to those who are living on Katimin property.
Florence Conrad moved and Roy Arwood seconded to approve the Council Secretary and Administrative Assistant position descriptions. 4 haa, 1 puuhara (Karen Derry), 1 pupitihara (Florrine Super).
Karen Derry excused herself at 11:12 PM.
Roy Arwood moved and Florence Conrad seconded to set the salary range on the Council Secretary position description at $25,000 to $30,000. 4 haa, 0 puuhara, 1 pupitihara (Florrine Super).
Directive: For Sara to send a message to all@karuk.us letting them know what the decision was on the Council Secretary position.
Roy Arwood moved and Florence Conrad seconded to pay a stipend in the amount of $100 for the week of service for the volunteer. 4 haa, 0 puuhara, 0 pupitihara. (Leeon Hillman not present for vote).
Florence Conrad moved and Roy Arwood seconded to approve out of state travel for Sara Spence to Anchorage, Alaska, June 7-9, 2004. 5 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and Robert Goodwin seconded to contribute up to $12,500 from discretionary for the completion of the KCDC Audit Preparation. 5 haa, 0 puuhara, 0 pupitihara.
Consensus: To only pay 50% of the invoice due to the lack of written Contract.
Consensus: To inform Tribal Member #2470 that they are unable to rescind the decision of the previous Council.
Directive: For Arch Super to obtain a price on the stove request and then have a phone vote done.
Next Meeting Date: April 22, 2004 at 5:00 PM in Yreka.
Florence Conrad moved and Florrine Super seconded to adjourn the meeting at 11:50 PM.
Yootva,
_____________________________
Arch Super, Chairman
Recording Secretary,
Sara Spence