Karuk Tribe of
October 11, 2007 – Meeting Minutes
Arch called the meeting to order at 5:01 pm
Sonny read the Health
Present:
Arch Super, Chairman
Leaf Hillman, Vice-Chairman (6:51
PM)
Florrine Super, Secretary
Leeon Hillman, Treasurer
Robert Goodwin, Member
Roy Arwood, Member
Alvis Johnson, Member
Sonny Davis, Member
Absent:
None.
Agenda:
Florrine motioned and
Alvis seconded to approve the agenda with changes, 6 haa, 0 puuhara, 0
pupitihara.
Minutes:
Alvis motioned and Sonny
seconded to approve the minutes, 5 haa, 0 puuhara, 1 pupitihara (Roy Arwood).
Guests: Hester Dillon, Grant Writer:
Hester is present to provide
further information on radio station possibilities and to seek direction in
moving forward. She provided a revised education statement along with a
resolution for approval. In order to become eligible for an ATNI grant the
education plan along with the approved resolution would need to be applied for.
This allows the Tribe to seek 50% of the construction costs affiliated with
constructing a radio studio. There must be a match of the remaining 50% which
is approximately $214,000. The cost is higher, because there are two
communities that are being provided the service. One main studio would be
needed although in the documents you must include budgeting for two studios.
Arch understands that there
have been several discussions several times on the radio station option, and
there is enough information to file, but there isn’t enough answered questions
on who would be running the radio station, or an accurate estimate of the
associated costs. Filing the application is understood; however it is uncertain
on how to sustain a person to operate the radio station for three months
without funding or a determination of where the funding would come from.
The filing deadline opens
tomorrow and the complete packet needs to be sent to the attorney. It must be
signed on Tuesday if that is when the planning meeting will be scheduled and at
the attorney’s office for official filing. The longer it is put off the
likelihood of the attorney having time to spend on the Tribe’s application is
less. Hester explained that if the application isn’t submitted then there
aren’t any costs incurred other than what has already been obligated. The
decision will just need to be made in order to apply in a timely manner or to
not apply and not submit the application. If there are challenges to the
application then the Tribe may have to pay additional attorney fees for
defending themselves.
Dr. Burns questioned if this
could be held for a period of time and then resold as an investment. Hester
explained that it may be re-sold after the three years of proposed operation.
The initial cost for the
license is $8,000-$10,000 for legal fees and associated engineering costs. Any
additional costs will be brought forth in the event of another person or entity
appealing the Tribe’s application. If the license is granted and the Tribe cannot
front the costs the only other option would be to apply for the ATNI grant
which the Tribe openly admitted that they would seek, also this would require
$214,000 matching funds from KTOC if applied for.
Robert questioned when the
Tribe would be notified of the license approval once the application is
submitted. Hester is unsure of when it will be announced, but believes it will
be a lengthy process. This is the only opportunity to file for this license for
many years.
Dr. Burns asked if there were
any other grants available to include funding for emergency preparedness.
Hester believes that it may assist in costs for the radio station, but it is
unclear as to how much at this time will offset expenses.
Robert believes that there
may be ways to assist in the funding, but if the date passes then the Tribe won’t
be able to even consider applying.
Arch believes that it will
cost the Tribe a lot of funding so there needs to be further discussion on this
issue. Discussion was tabled to closed session.
Old Business: none
at this time.
Directors Reports:
1. Vickie Walden, RDA:
Vickie is present to provide
her written report to the Health Board. She reviewed her attached reports on
dental visits per provider. Due to computer problems in the month of September
the reports may be slightly estimated and not completely accurate. She will
include further information next month along with clarification on budgets and
hygienist visit numbers.
Robert motioned and Leeon
seconded to approve Vickie’s report, 7 haa, 0 puuhara, 0 pupitihara.
2. Lessie Aubrey, DQMCH:
Lessie is present to review
her written report with the Health Board. She distributed Performance Improvement
minutes and her budget report for the month of October. Lessie is frustrated
with the computer issues she has been experiencing and finally Gerry is working
on her computer.
Her budget update shows that
she is projected to be $8,000 over budget and that is not the case. She
explained her budget was not adjusted to include salary increases that the
Health Board had approved. One line item is under-spent she believes that her
budget is fine and will stabilize with adjustments in line items.
Laura Mayton explained that the
CQI department is relatively her responsibility and the error is really not the
scheme of how things work. When supervisors or employees have wage increases it
the supervisor’s responsibility to identify the ability within their budget.
Laura believes that the supervisors of departments are responsible to ensure
their budgets remain stable throughout approvals or expenditures.
There will be a strategic
planning session for the health program December 10, 2007 at the Yreka clinic
from 9-3:30 pm if any Council members would like to attend.
The state license has been
ready to submit for months, and as soon as the fire inspection is complete it
will be submitted. David will contact Kirk Eadie to determine available
scheduling to finalize the Karuk Community Health Clinic fire inspection to
ensure licensing is completed.
Florrine motioned and
Florence seconded to approve Lessie’s report, 6 haa, 0 puuhara, 0 pupitihara.
3. Joe Snapp, Substance and Alcohol Abuse Program:
Joe is present to provide his
report to the Health Board. His budget did not include the CalWORKs grant, but
it was received.
Joe will be added to the
agenda for the planning meeting to provide an education planning update on his
departmental staff. There are staff members receiving educational courses and
the costs along with proposals should be approved by the Council.
Florrine inquired about the
DUI application that was formally submitted. Joe explained that it was a
nightmare to find in the process, but it is on a desk at the Dept of Drug and
Alcohol at this time. There needed to be different forms received and used for
the application but he hasn’t received them to date. Martha would like to have
Barbara Norman work on this and she will assist to see it through.
Florrine motioned and
Robert seconded to approve Joe’s report, 6 haa, 0 puuhara, 0 pupitihara.
4. David Eisenberg, PHN:
David announced that the
grant award for EAPC was received which is $80,000 approximately 6% less than
last year. Other programs continue to apply and that affects the distributed
amount to the Tribes through the same pot of funding. David is hoping to have
this up and running within the next month.
The new Yreka Clinic transporter
is Francis Snapp and she is working out great.
Florence motioned and
Florrine seconded to approve David’s report, 6 haa, 0 puuhara, 0 pupitihara.
5. Martha Schrock, EDHHS
Martha provided an updated
report that included late reports from other staff.
Martha provided the third
party revenue at just under the $2 million mark. She thanked the Council for
the attendance of the National Indian Health Conference and explained that one
common theme from the conference was for the Tribe’s not to be subject to
Federal match. Martha explained that the theme of this was interesting and she
truly enjoyed the conference. Martha felt a movement toward alleviating the
Tribe from paying that Federal match. Robert asked if there is work in the
political arena to have that reviewed and if there are Tribe’s actually
formalizing that endeavor. Martha wasn’t sure but she just felt a movement
toward this and there was some championing the cause at the conference. Another
initiative was the Nike Native American shoe.
The staff that attended the Nike training in
Dr. Hanst is working on the
patient satisfaction survey which will be available soon.
EHR is moving along, but very
cautiously.
Martha thanked the Council
for their support in the move from the old clinic to the newly remodeled site
at the Administration complex.
Robert motioned and
Florrine seconded to approve Martha’s report, 6 haa, 0 puuhara, 0 pupitihara.
6. Chris Kleeman, IT Manager:
Not present, no written
report provided.
Martha explained that Chris
is out of town, but may show up later.
7. Patti White, Database Administrator:
Patti is present to review
her report and provide an update. The Karuk-f server crashed this week. The IT
department is working hard on this to correct it, but there are several more
issues to get the system up and migrating staff to a new server.
Patti has one action item. It
is an agreement with CRIHB as a contractor for epidemiology to share data every
month.
Robert motioned and
Florrine seconded to approve agreement 08-A-001, 7 haa, 0 puuhara, 0
pupitihara.
Florrine motioned and
Robert seconded to approve Patti’s report, 7 haa, 0 puuhara, 0 pupitihara.
Closed Session:
Consensus: to uphold the CHS denial and deny at the Health Board level as well.
Robert motioned and Sonny
seconded to reinstate employee # 1017 and pay lost wages while on leave. Also,
the EDHHS, the Chairman and possibly the Council Secretary shall meet with
employee to evaluate further training possibilities and to mentor supervising. For
a period of time it is suggested that the EDHHS and available Council members
attend staff meetings.
Robert motioned and Leaf
seconded to approve resolution 07-R-138, 8 haa, 0 puuhara, 1 pupitihara (
Consensus: to move Wednesday planning meeting to Tuesday to ensure a quorum.
Consensus: to table loan request from Tribal Member # 3539 to the Tuesday
planning meeting.
Robert motioned and Leaf
seconded to approve an amount not to exceed $13,000 from Council Discretionary to
offset wages of employee #3770. Employee hours shall be reduced and funding allowable
up to December 31st, 2007, 8 haa, 0 puuhara, 0 pupitihara.
Roy motioned and Florence
seconded to approve resolution 07-R-147 enrolling ten new members, 8 haa, 0
puuhara, 0 pupitihara.
Robert motioned and Alvis
seconded to approve resolution 07-R-146 dis-enrolling one Tribal Member, 8 haa,
0 puuhara, 0 pupitihara.
Robert motioned and Leaf
seconded to approve out of state travel to Wisconsin for Sonny Davis, 7 haa, 0
puuhara, 1 pupitihara (Sonny Davis).
Consensus: to table loan request from Tribal Member # 1884 to the Tuesday
planning meeting.
Robert motioned and
Florrine seconded to approve credentialing and privileging for Nikki Hokanson
and Dr. Willett, 8 haa, 0 puuhara, 0 pupitihara.
Directive: shall be issued to employee # 1051. He shall provide an update regarding
fee to trust consortium. Also, at the upcoming meeting he shall provide a
position on behalf of the Tribe regarding issues with fee to trust consortium. The Council would like him to go and to
deliver the position and obtain support for it and get other folks to sign up
and join in to move forward. Leaf wants him to have something in hand to have
the issues identified. Employees shall provide an update to the Council on
Tuesday to report what they have done to prepare for this. The position paper must
be drafted and employee #8628 and #1051 will work on this with employee taking
the lead. Someone will be accountable for the paper.
Consensus: to have attorney attend the Tuesday meeting for a ½ hour update on current
cases and the status of them. At this time she shall provide feedback of KTHA
attorney language.
Consensus: for the Chairman to review CILS court matter.
Consensus: to deny loan to Tribal Member # 1987, based on sufficient services
rendered.
Robert would like an
acoustical engineer for building to review suggestions on improving sound
during closed session.
Next meeting date: November 8, 2007 to begin at 3 PM.
Florence motioned and
Florrine seconded to adjourn meeting at 9:10 pm, 8 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider